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  1. New Workflow Task Option - Hide Task from Workspace

    Having the ability to not show a task in Workspace would be very beneficial. We have multiple processes that generate a large number of daily or monthly tasks to groups of people. Having 50 monthly tasks appear all in Workspace clutters their inbox and inhibits their ability to find other tasks they need to complete. In these scenarios we don't send the users to Workspace to complete their monthly tasks, instead we build custom list views that allows them to action multiple tasks for these processes at a time. Therefore, having the ability to toggle the task at the workflow…

    3 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  2. Translation for Workspace mobile app

    We need to have the mobile app translated in the mobile language.

    We are french and our users don't speak english. this is a problem for us.

    3 votes

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    0 comments  ·  Mobile  ·  Flag idea as inappropriate…  ·  Admin →
  3. Server Side SmartObject calls need to support the asynchronous and concurrent execution patterns

    K2 Server-side SmartObject execution is one after another only as for all server side rules. This can lead to very poor performance when it comes to loading a form that makes a large number of SmartObject calls. SmartObjects need to be able to be executed asynchronously and concurrently as well and this functionality urgently needs to be included in the product.

    The rule configuration in the designer is implemented exactly the same way as Client-side SmartObject execution, this leads users to believe that the execution behaviour would be the same as for Client-Side execution. The documentation (https://help.k2.com/onlinehelp/k2cloud/userguide/update_10/default.htm#Create/K2Designer/Rules/ServerRules.htm?Highlight=%22one%20after%20another%22) however…

    7 votes

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    0 comments  ·  SmartForms  ·  Flag idea as inappropriate…  ·  Admin →
  4. Update Process Data Field Values

    In many cases we have workflows which run based on the values in data fields. Sometimes these values are incorrect or not valid which causes the workflow to go into error. Having the option to change the values of these data fields would then allow the workflow to continue.

    I dont beleive there is any "out of the box" way to do this at the moment. Having a special SmartObject or admin function would be useful.

    11 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  5. K2 Management: Allow specification of Service Instance GUID

    Situations arise during development where dependencies have been taken on a service instance, but a need arises to be able to delete the service instance and re-register it, but maintain the bindings to smart objects.

    Since this binding is done based on the GUID of the service instance, the GUID for new service instances (in the case of a re-registration) needs to a value that could be provided. This would bring management closer to feature parity with the Service Object Tester Tool and would afford the K2 developer more options when trying to mitigate problems.

    This is even more important…

    1 vote

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    0 comments  ·  Management  ·  Flag idea as inappropriate…  ·  Admin →
  6. Workflow REST API Task OOF

    With K2 Cloud Update 10, the 'AllocatedAndShared' state parameter was added allowing for the returning of tasks from OOF Users.

    https://k2.denallix.com/Api/Workflow/V1/tasks?state=AllocatedAndShared

    However, it does not looks like the REST API supports opening these OOF tasks or actioning them via:

    https://k2.denallix.com/Api/Workflow/V1/tasks/7726_7 (https://dev-k2sup01.appit.com/Api/Workflow/V1/tasks/7726_7)

    Or POSTing to:

    https://k2.denallix.com/Api/Workflow/V1/tasks/7726_7 (https://dev-k2sup01.appit.com/Api/Workflow/V1/tasks/7726_7) /actions/Approve

    Unless I am missing something crucial. If not, this would be a great feature to have.

    4 votes

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    1 comment  ·  Integration  ·  Flag idea as inappropriate…  ·  Admin →
  7. Make View Flow background colour different from the designer

    Users find the similarity between the view flow and workflow designer very confusing and often end up clicking on steps in a view flow thinking it is the designer.

    Make the view flow background a different colour.

    8 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  8. Increase character limit of Descriptions and Instructions

    We want to provide our users with a proper description of the process and clear instructions for their tasks, but sadly the Process Description is capped at 128 characters, event descriptions seem to be capped at 256 characters and the task instructions also appear to be capped at 256 (even though the Designer allows you to enter many many more).

    Would be nice if this could get an increase to at least 512 characters or possible even 1024 (just in case).

    7 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    The Instructions field on the Task Step can hold up to 4000 characters, to give better information to your users. The Step Description and Process Description are limited to 256 and 128 characters respectively, but with the larger instruction field you should be able to give clearer information to your users.

  9. Add support for upload of Service Instance configuration files within cloud environments

    Currently if I want to create a REST service instance which interacts with a publicly-available service (like Microsoft Graph API), I need to provide a URL to the Swagger definition file. If the Swagger file is not publicly-available in a delivery format (download) that K2 can handle, I am forced to stand-up a publicly-accessible web server which hosts the file.....or place it somewhere like Google Drive and make it publicly-accessible...and hand-code a 'download' URL to be used as the URL entry in K2.

    For basic configuration files that don't contain proprietary information, it would be much easier to let us…

    1 vote

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    0 comments  ·  Management  ·  Flag idea as inappropriate…  ·  Admin →
  10. Allow OAuth Resources to Automatically Request New Token if Old Token is Invalid

    When a user changes their password their old OAuth token will become invalid and the user receives an error.

    The current manual steps are not user friendly.

    • Delete the tokens of the appropriate OAuth resource from management site
    • Refresh the service instance that is using the OAuth resource
    • Consent loop will be triggered because there are no token present
    • Customer grants Consent
    • K2HostServer gets new tokens

    There should be an option in the management site to allow user to re-consent and get new tokens for any service without having to manual delete the old token.

    4 votes

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    0 comments  ·  Integration  ·  Flag idea as inappropriate…  ·  Admin →
  11. Individually Disable Workflow Steps

    In the form rules designer we have the ability to uncheck a rule to disable it. This functionality would be very helpful in the workflow designer when designing and testing.

    For example, we have a create reference step setup that I want to disable while I test a different create reference step. In the current system I have to completely delete the original step in order to save/test the workflow. This means that I will have to recreate the step if the new route we are taking doesn't pan out. This would also come in handy when setting up email…

    13 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  12. Start A Workflow When An Email Is Received

    Currently K2 Cloud can connect to Microsoft Exchange. It can even query a shared inbox and list the resulting emails. What it CANNOT do is iterate through those emails automatically in a Workflow.

    We would love to be able to iterate through an Exchange inbox and run logic against the subject lines to start certain workflows if an email is received.

    13 votes

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    1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  13. Ability to paste images in rich text control

    If any new rich text editor control were to be implemented in K2, it should have the ability to paste images (screenshots).

    Also, in the same control have the ability to upload image. If this were to integrate with SharePoint, the image storage location would be set when setting up the control (by default the site assets library).

    We are relying on custom dev work to deliver this requirement to business and it's disappointing after having k2. K2 helps a whole lot! But this feature is essential for this modern age.

    Additionally, I would hope this control takes care of…

    3 votes

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    0 comments  ·  SmartForms  ·  Flag idea as inappropriate…  ·  Admin →
  14. Email Sender Address Missing from All Exchange Online Smart Objects when Display Name is Present

    K2 Exchange Online includes an Email Recipient Smart Object which allows you to submit an existing Email ID and provide a list of Emails for the To, CC and BCC field including the display name and email address. As an example, if I send an email as Barack Obama myemail@myemaildomain.com then the display name would be Barack Obama and the email address would be myemail@myemaildomain.com

    This same functionality does not exist for the Sender (From) address in any of the Exchange Online Smart Objects. If an email is sent to Barack Obama myemail@mydomain.com the Email smart object will only display…

    6 votes

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    0 comments  ·  SmartObjects  ·  Flag idea as inappropriate…  ·  Admin →
  15. Workspace Security Permissions

    It would be extremely helpful if I could have different users see and default different workspaces. For example, clients would default to a client workspace portal and internal users would default to a team specific workspace. Alternatively, it would be great just like forms if the icons on the left could be hidden or shown based on security permissions. There is little benefit for a user to see that an icon exists, but when they click on the picture it says they do not have access to view. It would be extremely helpful if this icon was simply hidden to…

    26 votes

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    0 comments  ·  Workspace  ·  Flag idea as inappropriate…  ·  Admin →
  16. New Control: "Password Box" text-box with the characters masked as asterisks

    An surprising omission from K2 Design Canvas is a masked text-box control for handling password input. There is currently a workaround using a data label with JavaScript code that we are using (Link to K2 Community Post (https://community.k2.com/t5/K2-blackpearl-Articles/Textbox-control-with-a-password-mask/ta-p/76595) ).

    Ideally there would be a control on the canvas called "Password Box" which behaves like a text box control with masking enabled. As shown by the forum post, K2 is perfectly capable of implementing this type of control with "type=password." Please consider adding this as a standard feature!

    ~ Andrew

    6 votes

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    0 comments  ·  SmartForms  ·  Flag idea as inappropriate…  ·  Admin →
  17. Basic "Jump to task" step in workflow designer to reduce clutter of intricate workflows

    Many of the workflows I design have rework and cancel decisions at every level of the workflow. Adding a jump to task step would reduce the clutter of having so many lines intersecting without having to create a sub workflow.

    1 vote

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  18. Allow Workspace menu to be Resizable

    On smaller screens, the workspace menu can take up valuable screen real estate from the forms being presented on the right side of the screen

    If this Workspace Menu was resizable (or collapsible), the user could expand the size of the forms being show on the right.

    10 votes

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    0 comments  ·  Workspace  ·  Flag idea as inappropriate…  ·  Admin →
  19. Use Visual Studio 2019 To Code K2 Cloud rather than browser interface

    It would be extremely helpful to be able to use Visual Studio to code our K2 instance rather than trying to use the K2 browser interface. Having DLL's to draw upon would allow us, as developers, to continue working in our preferred development environment.

    2 votes

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    0 comments  ·  Integration  ·  Flag idea as inappropriate…  ·  Admin →
  20. Add/Write to Fields in the Box File/Folder Smart Objects

    Hello,

    I believe the ability to add custom fields to the Box Folder or File Smart Object would create a lot of value to users.

    This would allow custom descriptions to be applied to Box Folders and Files that users could use to filter, sort, and manipulate these folders/files in more advanced functions. Currently, you are allowed to add fields to the Box Smart Objects but are unable to write to them.

    Thank you,

    Kyle

    3 votes

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    0 comments  ·  Integration  ·  Flag idea as inappropriate…  ·  Admin →
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