K2 Cloud

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. K2 Workflow REST API Authenticate using Windows Credentials

    It appears, from Nintex documentation, that the K2 Workflow REST API only supports Basic authentication and OAuth authentication.

    We have the requirement to be able to start a workflow via our own REST API, calling the K2 Workflow REST API by using the credentials of the currently logged in user as the originator of the workflow.

    We would need to be able to do this by calling our API via a url, and also, by using our controller method in a Smart Object.

    6 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  2. Conditional Task Notification Rules

    We are looking for a way to send Task Notifications conditionally. It would be nice to be able to set rules like we do in the Task Recipients blade.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  3. Save Photos taken in the K2 app or web form to users camera library

    User was completing a sample and sent it off and there was a bug or glitch that lost the sample. This bug is not the request, user figures this will happen from time to time, and in order to quickly redo the sample, he requests that all photos taken in the app get saved to the iPhone Photo Library. This technology exists in other apps.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  4. Kick off a Workflow when a SmartObject is created/updated

    I think this could be really useful with a lot of integrations if you want to start a workflow in K2 when an external SmartObject is created or updated. For example, I'm not a SalesForce developer so in order to integrate, I have to rely very heavily on our SF developers who are familiar with Apex in order to kick off a workflow. I know I can do this on a schedule, but I'm looking for more of a push rather than pull method and don't want to have to use K2 resources to be checking for changes.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  5. Change task notification emails to use Vanity name and not KUID

    K2 Cloud users do not like seeing KUIDs in task notification emails as they are suspicious of the formatting of the mailbox and are then reluctant to click on the task links in the email.

    Task notifications need to use the Vanity name for mailboxes instead.

    15 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Thank you for posting your feedback. We do plan on allowing the "from" email address to be modified to a friendly account. Currently, the display name can be changed, and in the future, the vanity URL can be used instead of the KUID. Configuration can only be done by Cloud Ops, and there are no plans to allow customers to customize it further. Thanks for your feedback!

  6. Workflow Schedule - Add Daylight Savings Time Option

    We would like to request an option be added to the workflow schedules to allow us to specify if a schedule should follow daylight savings time changes. Currently workflows will not automatically update when daylight savings time starts or ends. This causes our workflow to trigger an hour before or after the scheduled time. If we were able to check a box to force the workflow to follow daylight savings time this would not be an issue for us.

    9 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  7. Update ViewFlow in Workflow Context to properly reflect Vanity URL instead of KUID

    When using the Viewflow item from Workflow Context to insert a link into an email message, I noticed that the ViewFlow URL reflects the KUID based URL instead of the vanity URL.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  8. New Workflow Task Option - Hide Task from Workspace

    Having the ability to not show a task in Workspace would be very beneficial. We have multiple processes that generate a large number of daily or monthly tasks to groups of people. Having 50 monthly tasks appear all in Workspace clutters their inbox and inhibits their ability to find other tasks they need to complete. In these scenarios we don't send the users to Workspace to complete their monthly tasks, instead we build custom list views that allows them to action multiple tasks for these processes at a time. Therefore, having the ability to toggle the task at the workflow…

    3 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  9. Update Process Data Field Values

    In many cases we have workflows which run based on the values in data fields. Sometimes these values are incorrect or not valid which causes the workflow to go into error. Having the option to change the values of these data fields would then allow the workflow to continue.

    I dont beleive there is any "out of the box" way to do this at the moment. Having a special SmartObject or admin function would be useful.

    12 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  10. Make View Flow background colour different from the designer

    Users find the similarity between the view flow and workflow designer very confusing and often end up clicking on steps in a view flow thinking it is the designer.

    Make the view flow background a different colour.

    8 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  11. Provide Method to convert DateTime to UTC DateTime

    Hi All,

    In K2 Five workflow -> Context Browser-> Functions -> conversion we do need to have a method which could retrieve or convert a DateTime to UTC date time.
    Idea here is not to format the date time into UTC format but to convert the actual date and time.

    Something similar to what we already have in Smartforms :
    https://help.k2.com/onlinehelp/k2five/userguide/5.2/default.htm#Create/Views/ControlExpressions.htm#DateTime_Conversion

    Thanks,
    Taher Badshah

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  12. Individually Disable Workflow Steps

    In the form rules designer we have the ability to uncheck a rule to disable it. This functionality would be very helpful in the workflow designer when designing and testing.

    For example, we have a create reference step setup that I want to disable while I test a different create reference step. In the current system I have to completely delete the original step in order to save/test the workflow. This means that I will have to recreate the step if the new route we are taking doesn't pan out. This would also come in handy when setting up email…

    14 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  13. Single View of all locked workflows

    We are finding that designers are struggling to quickly identify all locked workflows assigned to then or to a team member, so that they can unlock the workflows before going on vacation.

    It would be nice to have a single view of all locked workflows and the user it is locked by.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  14. Start A Workflow When An Email Is Received

    Currently K2 Cloud can connect to Microsoft Exchange. It can even query a shared inbox and list the resulting emails. What it CANNOT do is iterate through those emails automatically in a Workflow.

    We would love to be able to iterate through an Exchange inbox and run logic against the subject lines to start certain workflows if an email is received.

    14 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  15. Basic "Jump to task" step in workflow designer to reduce clutter of intricate workflows

    Many of the workflows I design have rework and cancel decisions at every level of the workflow. Adding a jump to task step would reduce the clutter of having so many lines intersecting without having to create a sub workflow.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  16. Export of process

    It would be helpful if we could export the workflow on an application build to show the build (as an image or PDF) and any notes on the workflow steps for future editors and/or designers. Sort of like a process document to have on record in case anything goes sideways.

    13 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  17. Task Notification - Set Importance

    We would like the ability to set the importance of the client task notifications that go to the destination users of a task. Ideally we would like to be able to set this dynamically. This was available in 4.7 but not in Five.

    10 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  18. K2 Action Taken Documentation In The Workflow

    It would be extremely useful to be able to document the action choice taken for each task from the workflow level and store this action in a smartobject. Similar to how in the context browser you can document the instruction.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  19. Workflow Infinite Canvas and Deployment Errors

    Hello team,

    It would be nice if, when deploying a workflow with an error on it, that the error notification would focus the designer on the problem blocking deployment.

    I recently had a deployment being blocked by a rouge workflow activity that did not appear on the canvas without zooming out to 25%. As you can imagine, this can create quite a lot of frustration if you do not remember that you need to zoom out.

    Thank you for your time!

    9 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  20. Send same email from task notification in task reminder and redirect messages

    Some of our task notifications are more complicated and involve HTML, data references, etc. Right now when reminders are sent, a different email is sent, and the user is left to go back and find the original email. It would be better to just change the subject or have the ability to append text to the existing email instead of having to maintain the email in two places. I would want the same for redirects, although I am not aware of a way to customize redirect emails at all.

    6 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
← Previous 1
  • Don't see your idea?

Feedback and Knowledge Base