K2 Cloud

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  1. Add the "From" into a "send Mail"

    to customize the only mail transmitter of K2Cloud. Because of the disparition of the "From adress variable" like K2 Five...
    Our collaborators thinks that is a "phishing mail" (The KUID...) !

    1 vote

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  2. Save Photos taken in the K2 app or web form to users camera library

    User was completing a sample and sent it off and there was a bug or glitch that lost the sample. This bug is not the request, user figures this will happen from time to time, and in order to quickly redo the sample, he requests that all photos taken in the app get saved to the iPhone Photo Library. This technology exists in other apps.

    1 vote

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  3. Post Task Notification to Teams Chat

    We would like to see the MS Teams integration allow us to send notifications (task assignment, etc) directly to the individual(s) in Teams chat.

    5 votes

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  4. Customizable Out of Office Notification Emails

    The ability to customize Out of Office email notifications would give the user more context, rather than having a generic email for all Out of Office notifications.

    7 votes

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  5. Kick off a Workflow when a SmartObject is created/updated

    I think this could be really useful with a lot of integrations if you want to start a workflow in K2 when an external SmartObject is created or updated. For example, I'm not a SalesForce developer so in order to integrate, I have to rely very heavily on our SF developers who are familiar with Apex in order to kick off a workflow. I know I can do this on a schedule, but I'm looking for more of a push rather than pull method and don't want to have to use K2 resources to be checking for changes.

    2 votes

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  6. Update ViewFlow in Workflow Context to properly reflect Vanity URL instead of KUID

    When using the Viewflow item from Workflow Context to insert a link into an email message, I noticed that the ViewFlow URL reflects the KUID based URL instead of the vanity URL.

    2 votes

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  7. Provide Method to convert DateTime to UTC DateTime

    Hi All,

    In K2 Five workflow -> Context Browser-> Functions -> conversion we do need to have a method which could retrieve or convert a DateTime to UTC date time.
    Idea here is not to format the date time into UTC format but to convert the actual date and time.

    Something similar to what we already have in Smartforms :
    https://help.k2.com/onlinehelp/k2five/userguide/5.2/default.htm#Create/Views/ControlExpressions.htm#DateTime_Conversion

    Thanks,
    Taher Badshah

    0 votes

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  8. Functionality to handle reference erorrs within K2 designer better .....

    It would be great if we can create functionality to handle missing reference errors within K2 designer.

    Example: lets say if you have a Sharepoint or SQL based smart object that is already within a workflow and you go to choose to update or remove a smart object property, when packaging up a process you will see a references in relation to the process. However if you open up the workflow designer this not appear to be visable.

    You have to go in and remove any smart object bindings or mappings associated before this can be packaged and deployed without…

    0 votes

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  9. Single View of all locked workflows

    We are finding that designers are struggling to quickly identify all locked workflows assigned to then or to a team member, so that they can unlock the workflows before going on vacation.

    It would be nice to have a single view of all locked workflows and the user it is locked by.

    0 votes

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  10. K2 Email Send As Worflow Action

    It would be great if we can create an impersonate email option to send as instead of emails indicating they are coming from K2 Services.

    11 votes

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  11. New Workflow Task Option - Hide Task from Workspace

    Having the ability to not show a task in Workspace would be very beneficial. We have multiple processes that generate a large number of daily or monthly tasks to groups of people. Having 50 monthly tasks appear all in Workspace clutters their inbox and inhibits their ability to find other tasks they need to complete. In these scenarios we don't send the users to Workspace to complete their monthly tasks, instead we build custom list views that allows them to action multiple tasks for these processes at a time. Therefore, having the ability to toggle the task at the workflow…

    3 votes

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  12. Basic "Jump to task" step in workflow designer to reduce clutter of intricate workflows

    Many of the workflows I design have rework and cancel decisions at every level of the workflow. Adding a jump to task step would reduce the clutter of having so many lines intersecting without having to create a sub workflow.

    1 vote

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  13. Workflow Schedule - Add Daylight Savings Time Option

    We would like to request an option be added to the workflow schedules to allow us to specify if a schedule should follow daylight savings time changes. Currently workflows will not automatically update when daylight savings time starts or ends. This causes our workflow to trigger an hour before or after the scheduled time. If we were able to check a box to force the workflow to follow daylight savings time this would not be an issue for us.

    9 votes

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  14. Change task notification emails to use Vanity name and not KUID

    K2 Cloud users do not like seeing KUIDs in task notification emails as they are suspicious of the formatting of the mailbox and are then reluctant to click on the task links in the email.

    Task notifications need to use the Vanity name for mailboxes instead.

    15 votes

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  15. Increase character limit of Descriptions and Instructions

    We want to provide our users with a proper description of the process and clear instructions for their tasks, but sadly the Process Description is capped at 128 characters, event descriptions seem to be capped at 256 characters and the task instructions also appear to be capped at 256 (even though the Designer allows you to enter many many more).

    Would be nice if this could get an increase to at least 512 characters or possible even 1024 (just in case).

    7 votes

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  16. Make View Flow background colour different from the designer

    Users find the similarity between the view flow and workflow designer very confusing and often end up clicking on steps in a view flow thinking it is the designer.

    Make the view flow background a different colour.

    8 votes

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  17. Update Process Data Field Values

    In many cases we have workflows which run based on the values in data fields. Sometimes these values are incorrect or not valid which causes the workflow to go into error. Having the option to change the values of these data fields would then allow the workflow to continue.

    I dont beleive there is any "out of the box" way to do this at the moment. Having a special SmartObject or admin function would be useful.

    11 votes

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  18. Individually Disable Workflow Steps

    In the form rules designer we have the ability to uncheck a rule to disable it. This functionality would be very helpful in the workflow designer when designing and testing.

    For example, we have a create reference step setup that I want to disable while I test a different create reference step. In the current system I have to completely delete the original step in order to save/test the workflow. This means that I will have to recreate the step if the new route we are taking doesn't pan out. This would also come in handy when setting up email…

    13 votes

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  19. Start A Workflow When An Email Is Received

    Currently K2 Cloud can connect to Microsoft Exchange. It can even query a shared inbox and list the resulting emails. What it CANNOT do is iterate through those emails automatically in a Workflow.

    We would love to be able to iterate through an Exchange inbox and run logic against the subject lines to start certain workflows if an email is received.

    13 votes

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  20. Need an EASY way to capture the user that Actioned a Task / Client event within the Workflow context

    There are many reason why one would want to capture the user that Actioned a task. One of them is a scenario where the Destination is a Group, now the user wants to update a list item with the user that Actioned the tasks. It would help if the designer exposed some data from the Task event like the Actioner to use in the same workflow. If you have Smartforms integrated you can do this by using the logged in user but what if the user decides to action using the worklist context menu / SmartActions instead of opening the…

    0 votes

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