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  1. K2 Workflow REST API Authenticate using Windows Credentials

    It appears, from Nintex documentation, that the K2 Workflow REST API only supports Basic authentication and OAuth authentication.

    We have the requirement to be able to start a workflow via our own REST API, calling the K2 Workflow REST API by using the credentials of the currently logged in user as the originator of the workflow.

    We would need to be able to do this by calling our API via a url, and also, by using our controller method in a Smart Object.

    6 votes

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  2. Conditional Task Notification Rules

    We are looking for a way to send Task Notifications conditionally. It would be nice to be able to set rules like we do in the Task Recipients blade.

    1 vote

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  3. Save Photos taken in the K2 app or web form to users camera library

    User was completing a sample and sent it off and there was a bug or glitch that lost the sample. This bug is not the request, user figures this will happen from time to time, and in order to quickly redo the sample, he requests that all photos taken in the app get saved to the iPhone Photo Library. This technology exists in other apps.

    1 vote

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  4. Kick off a Workflow when a SmartObject is created/updated

    I think this could be really useful with a lot of integrations if you want to start a workflow in K2 when an external SmartObject is created or updated. For example, I'm not a SalesForce developer so in order to integrate, I have to rely very heavily on our SF developers who are familiar with Apex in order to kick off a workflow. I know I can do this on a schedule, but I'm looking for more of a push rather than pull method and don't want to have to use K2 resources to be checking for changes.

    2 votes

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  5. Update ViewFlow in Workflow Context to properly reflect Vanity URL instead of KUID

    When using the Viewflow item from Workflow Context to insert a link into an email message, I noticed that the ViewFlow URL reflects the KUID based URL instead of the vanity URL.

    2 votes

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  6. Provide Method to convert DateTime to UTC DateTime

    Hi All,

    In K2 Five workflow -> Context Browser-> Functions -> conversion we do need to have a method which could retrieve or convert a DateTime to UTC date time.
    Idea here is not to format the date time into UTC format but to convert the actual date and time.

    Something similar to what we already have in Smartforms :
    https://help.k2.com/onlinehelp/k2five/userguide/5.2/default.htm#Create/Views/ControlExpressions.htm#DateTime_Conversion

    Thanks,
    Taher Badshah

    1 vote

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  7. Functionality to handle reference erorrs within K2 designer better .....

    It would be great if we can create functionality to handle missing reference errors within K2 designer.

    Example: lets say if you have a Sharepoint or SQL based smart object that is already within a workflow and you go to choose to update or remove a smart object property, when packaging up a process you will see a references in relation to the process. However if you open up the workflow designer this not appear to be visable.

    You have to go in and remove any smart object bindings or mappings associated before this can be packaged and deployed without…

    0 votes

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  8. Single View of all locked workflows

    We are finding that designers are struggling to quickly identify all locked workflows assigned to then or to a team member, so that they can unlock the workflows before going on vacation.

    It would be nice to have a single view of all locked workflows and the user it is locked by.

    1 vote

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  9. New Workflow Task Option - Hide Task from Workspace

    Having the ability to not show a task in Workspace would be very beneficial. We have multiple processes that generate a large number of daily or monthly tasks to groups of people. Having 50 monthly tasks appear all in Workspace clutters their inbox and inhibits their ability to find other tasks they need to complete. In these scenarios we don't send the users to Workspace to complete their monthly tasks, instead we build custom list views that allows them to action multiple tasks for these processes at a time. Therefore, having the ability to toggle the task at the workflow…

    3 votes

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  10. Basic "Jump to task" step in workflow designer to reduce clutter of intricate workflows

    Many of the workflows I design have rework and cancel decisions at every level of the workflow. Adding a jump to task step would reduce the clutter of having so many lines intersecting without having to create a sub workflow.

    1 vote

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  11. Change task notification emails to use Vanity name and not KUID

    K2 Cloud users do not like seeing KUIDs in task notification emails as they are suspicious of the formatting of the mailbox and are then reluctant to click on the task links in the email.

    Task notifications need to use the Vanity name for mailboxes instead.

    15 votes

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    Thank you for posting your feedback. We do plan on allowing the "from" email address to be modified to a friendly account. Currently, the display name can be changed, and in the future, the vanity URL can be used instead of the KUID. Configuration can only be done by Cloud Ops, and there are no plans to allow customers to customize it further. Thanks for your feedback!

  12. Update Process Data Field Values

    In many cases we have workflows which run based on the values in data fields. Sometimes these values are incorrect or not valid which causes the workflow to go into error. Having the option to change the values of these data fields would then allow the workflow to continue.

    I dont beleive there is any "out of the box" way to do this at the moment. Having a special SmartObject or admin function would be useful.

    12 votes

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  13. Individually Disable Workflow Steps

    In the form rules designer we have the ability to uncheck a rule to disable it. This functionality would be very helpful in the workflow designer when designing and testing.

    For example, we have a create reference step setup that I want to disable while I test a different create reference step. In the current system I have to completely delete the original step in order to save/test the workflow. This means that I will have to recreate the step if the new route we are taking doesn't pan out. This would also come in handy when setting up email…

    14 votes

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  14. Need an EASY way to capture the user that Actioned a Task / Client event within the Workflow context

    There are many reason why one would want to capture the user that Actioned a task. One of them is a scenario where the Destination is a Group, now the user wants to update a list item with the user that Actioned the tasks. It would help if the designer exposed some data from the Task event like the Actioner to use in the same workflow. If you have Smartforms integrated you can do this by using the logged in user but what if the user decides to action using the worklist context menu / SmartActions instead of opening the…

    0 votes

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  15. K2 Action Taken Documentation In The Workflow

    It would be extremely useful to be able to document the action choice taken for each task from the workflow level and store this action in a smartobject. Similar to how in the context browser you can document the instruction.

    2 votes

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  16. Worklist Service for K2 Cloud

    Could we please get a K2 Service Object for the K2 Worklist so we can build custom worklists for our clients.

    Something that will return the:

    ProcessInstanceId

    ActivityInstanceDestinationId

    EventId, ActivityId... etc

    Originator

    ActivityInstanceDestination

    Data - the URL to the task

    Folio

    It would also be really great if it could also return a data field or two, we often build processes with a primary data field which would be very useful in a workflow to bind it to other business data.

    For example in all of my processes I have two datafields and that it ( BusinessObjectId and ApplicationInstanceId ).

    1 vote

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  17. Export of process

    It would be helpful if we could export the workflow on an application build to show the build (as an image or PDF) and any notes on the workflow steps for future editors and/or designers. Sort of like a process document to have on record in case anything goes sideways.

    13 votes

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    Thank you for your feedback. We are exploring ways to export or document your workflow outside of the K2 Designer, which may address your request. Stay tuned for more information, and we'll update the status of this request as projects continue.

  18. Send same email from task notification in task reminder and redirect messages

    Some of our task notifications are more complicated and involve HTML, data references, etc. Right now when reminders are sent, a different email is sent, and the user is left to go back and find the original email. It would be better to just change the subject or have the ability to append text to the existing email instead of having to maintain the email in two places. I would want the same for redirects, although I am not aware of a way to customize redirect emails at all.

    6 votes

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  19. Allow Users to start workflows for other users

    Allow us to change originator of workflow through smartobjects or allow a user to start a workflow on behalf of another user. For example, user A starts a workflow that should've been started by User B, we should be able to change the originator on that workflow so any tasks being sent to the "originator" go to user B instead of user A.

    13 votes

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  20. Need for ability to create Miscellaneous Environment fields or similar to Appit

    Need a way to wrap certain environment specific settings into a field that can be updated per environment.

    Example: In dev I have to specify a certain URL in workflows to get some functionality, if I then move this to prod using P&D we have to update these URLs manually. If this can be added to a Environment Level field we can set this field to the URL value instead of manual updates in multiple places

    6 votes

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