K2 Five

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  1. Security trim in Workspace / See only the Applications/Forms for that I have permissions

    In K2 Workspace I can create a custom Workspace. We want to show only the relevant Applications/Forms to a user when he enter the Workspace. At the moment there is no security trim so the user see all linked Applications/Forms.

    Would be great when we would have a Workspace that show only the relevant Applications/Forms for the user so it's a personalized Workspace then.

    18 votes

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  2. Allow customised styling of the Workspace page

    Being able to add company logos, change colour themes, font, add images etc to suit company policy would be a good feature to implement.

    14 votes

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  3. Add feature of Work Queues/groups

    Adding a feature of 'Work Queues' or a 'Group' will introduce a functionality where designated task approvers /users belonging to a similar business area like HR, Finance, Supply, etc. are assigned group tasks and members belonging to those group are authorised to approver or view Forms assigned to them. Example in a clinical LOB setting a roster team manages the leave requests of all doctors/nurses. Leave Forms are assigned to a specific roster team where one of the team member approves them. I am not sure but I think this is similar to 'Designation Rule' in previous K2 4.6 or…

    2 votes

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  4. Provide users with the same functionality as with the "K2 Workspace - Display Worklist of Managed Users" advanced setting.

    The main goal is that line managers are able to view the worklist tasks of their line reports or members under their supervision (as per Active Directory manager labeling) and release or redirect their tasks as required. This can be done via Workspace so the functionality is possible without having to provide the users with administrator permissions.

    Currently, An error appears when a manager attempts to open a direct reports' worklist task: "User does not have permissions to open this task."

    See this link for more details on Issue: https://help.k2.com/support-services/kbt100030.

    19 votes

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  5. Workspace > Inbox Task Item Text : Modification

    The Task Notification item that shows in the Inbox, currently includes Workflow Name, Stage Name, Folio, Date. PFA

    There should be a way, for us to customize the Task notification item in Workspace > Inbox to include additional details, Eg: Requester / Submitted By & so.

    This will help the user to customize the Task notification and see it the way they want & what is relevant.

    10 votes

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  6. Delete test instances with status "completed"

    Now we can delete instances with status "error" or "active" but we cannot delete with status "completed". For example, I did a lot of testings and all this "completed" workflows just sits there now. Before I go live I would want the Q to be empty.

    4 votes

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  7. Allow user to disable auto saving in designer.

    Deleting the wrong control of part of a workflow can be disastrous if auto-save kicks in, as it would men you'd need to re-build all or portions of a workflow or form / form rules.

    45 votes

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  8. Task completed from Form to auto-refresh the task list on workspace

    When we action the task from the Actions (Action Bar), the task gets moved automatically from the Inbox list.

    However, when we action from the SmartForm, the task doesn't move from the Task list in Workspace > Inbox and clicking on the item again throws an error (Worklist item could not be opened.)

    Task completed from Form should auto-refresh the task list on Workspace, like the functionality when actioned from Action Bar

    Else, its actually misleading the end user, that there is a task still available in Task list, when we use the out of box workspace as the landing…

    29 votes

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  9. Security on K2 Five Workspace

    It would be a good feature to define workspace security to design different workspaces for different users.

    44 votes

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  10. Workspaces: Security trimming of Apps and App Navigation

    Need security trimming on workspace Apps and App Navigation.

    This would mean being able to specify security groups that are able to see specific Apps or specific navigation items within apps.

    25 votes

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  11. Custom Icons for Custom Workspace Menu Items

    This is regarding the NEW Workspace that essentially replaces Workdesk used in 4.x in K2 Five

    Currently, you cannot add custom icons that can be selected for menu items when Creating/Editing a Custom Workspace.

    An interface for adding and managing icons for menu item links would be nice to have.

    Screenshot attached for context

    18 votes

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  12. Filtering for Custom Workspace Task List

    This is regarding the NEW Workspace that essentially replaces Workdesk on 4.x in K2 Five

    With custom workspaces, you are able to add a task list menu item (which functions just like the task list on the out of the box default workspace).

    Being able to filter these tasks down to only tasks applicable to the custom workspace would be a great feature.

    Screenshots attached for context.

    14 votes

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  13. (K2 Five) Allow users to add out of office exceptions in the workspace

    Admins can set both the person to forward to as well as individual exceptions within the management site, yet the users can only select 1 person to forward to with no exceptions within the workspace.

    We have many users that send different workflow tasks to different users while they are out of the office. Allowing the users to set this up themselves would save on a ton of support requests.

    9 votes

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  14. Custom Icon for Custom Workspaces

    This is regarding the NEW Workspace that essentially replaces Workdesk for 4.x in K2 Five

    Currently, you set a custom icon for a workspace. Being able to choose a custom icon would be nice to have. An app icon, basically.

    Screenshot attached for context.

    9 votes

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  15. language package can translate the workspace and the default reports

    After installing the language package, all interfaces will be translated (forms, workspace, reports, and management too)

    0 votes

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