K2 Five

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  1. New workflow designer, add an option to disable autosave

    In a new Workflow Designer there is no option to disable autosave. This is a big problem, especially when Undo is not available.

    Steps to describe the problem:

    1. Open existing workflow, for example with 35 nodes.
    2. Update some nodes, delete another ones, etc.
    3. Realize that you did something wrong, that you are confused somehow.

    What to do now? All changes were autosaved, there is no Undo, there is no Close-Designer-And-Discard-Changes option.

    K2 Support has confirmed that at this stage it is not possible to switch off the auto save feature.

    I suggest to implement it in the next version of…

    36 votes

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  2. Make Email Step "TO" Address an Optional Field

    Multiple times I've needed to send a group of people an email but they must be unaware of everyone receiving the email. If I add this group to BCC then I'm closer to what I need but because TO address is required I must include something.

    I'd like to suggest that at least one of the following be required TO, CC or BCC rather than requiring TO and making CC and BCC optional.

    10 votes

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  3. Move existing process instances to a new process version

    Based on this tool http://community.k2.com/t5/K2-blackpearl/Process-Version-Migration-Utility/ba-p/73689

    This is a very popular tool on the Community but some users are having trouble with it but it's not supported.
    User feedback includes:

    "This Topic "Move existing process instances to a new process version" Is a BIG topic in each environment!

    It would be great and very helpful, when K2 would make a standard feature for that!"

    3 votes

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  4. Goto Activity via the K2 Activity SmartObject (in version 5)

    It appears this only works when you pass it the system name of the activity which is difficult to obtain (in 5) unless you have access to the K2 database. Previously in 4.7 we could use Visual Studio to edit the properties of an activity. The workflow designer in 5 doesn't expose this and we now have to add a broker to the K2 database to grab the system name and then pass this to the Goto Activity SmartObject. This also presents itself a security risk unless you create a new account that only has read access to this datasource.

    16 votes

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  5. Process Display Names - Change and Use

    Please provide an out of the box way to change the display name of a process. Also, in the k2 workspace, surface the process display name instead of the system name.

    Our naming conventions call for complex system names (com.pm.app.fsr.smartObject.emailContent, com.pm.app.fsr.workflow.statementRouting, etc.). Most objects have system names and display names (including processes). The platform currently does not allow changing display names of processes and it surfaces the system name in the k2 workspace. It would be much more user friendly to show "Financial Statement Routing" as a process name than "com.pm.app.fsr.workflow.statementRouting" in the workspace.

    =================================

    Please reference ticket 145905

    10 votes

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  6. Possiblity to edit th data fields on the run time for a Workflow instance

    There are many times we observe a need to manipulate the data field value of a running instance. It seems this should be doable as we are anyways managing those values somewhere at the backend.

    10 votes

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  7. Move workflow process instances onto the new version of the workflow if the change hasn't been reached yet.

    Have the ability to upgrade workflow instances to the newest version if the path already taken by the instance is identical to the new version (i.e. the changes between the workflows hasn't been reached yet)

    This is most often convenient in the event that minor changes to workflows are required and the change is desired on all processes that have not yet encountered this change in their process.

    e.g. In a ticket tracking workflow, adding a sub workflow step to conduct a customer satisfaction survey as the last action prior to ending the workflow. Admin teams would be able to…

    2 votes

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  8. Allow conditional (optional) notification email on K2 Five tasks

    When setting up a task in K2 Five, you can either turn on the notification or turn it off. It would be useful to allow you to use a variable/field to specify whether to send the notification or not.

    We have a setup for user preferences across our custom applications where users can choose whether to receive emails from the application or not. We need to be able to apply this to our K2 workflows as well - such that if user "A" chooses to receive emails, we can set the notification to be sent, and if user "B" chooses…

    11 votes

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  9. Set Task Deadlines on Specific Hours

    In the current version of K2 Five we can set task deadlines to happen at specific dates and after certain time intervals, however the time intervals are always counted from the moment the task step is reached or the task is received and the date deadline is limited to only whole days.
    Just as there is simple date deadline option I would like to be able to set a task to expire at a certain hour, regardless of when the workflow was launched and the task step was reached.

    For example, in my current use case I have a workflow…

    7 votes

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  10. Send mail to role in workflow

    this feature was existing in K2 4.7 .but removed from K2 Five workflow

    9 votes

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  11. Include k2 Version Migrator utility as a part of the product (either as in option in the K2 Management Portal)

    Most of the time the initially rolled our process goes thru a set changes and we had to migrate older instances to the new version of the process. There is a version migration utility available on K2 Community site. However K2 does not provide any official support for that. Can the proc instance version migration fearure be included right their in the product ( in K2 Management possibly)?

    53 votes

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  12. Execute SmartObject method when workflow error occurs

    A lot of customers have portals or dashboards that feeds off a internal LOB, such as application database. If a workflow goes into error state, one need the ability to reflect this on a dashboard - e.g. set the status of the business entity / instance record associated with the workflow to "Error".

    In 4.7 this could be achieved with custom code for the Exception Rule on the Process level, but this is not available in K2 Five.

    12 votes

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  13. Swimlanes in workflow designer

    Dear K2 Team,

    to structure workflows better according to the BPMN Notation i request some painting blocks to draw pools and swimlanes like shown in the attachment. You can read more of this topic here:

    https://www.visual-paradigm.com/tutorials/bpmn2.jsp

    http://www.bpmn.org/

    Please contact me if you have further questions.

    Thanks in advance.

    Stephan

    7 votes

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  14. K2 Workflow Debugger

    It will help debug the workflow faster and easier.

    11 votes

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  15. Redirect Task from Group to Individual

    When redirecting a task from a group (or role) to an individual - the task should be removed from everyone's task list and assigned solely to the individual.

    5 votes

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  16. Can a process instance be created from email?

    Can K2 be confiured to monitor a particular mailbox with some criteria and create a proc instance when email arrives in that mailbox that matches the configured criteria (like subject starts with "Quote" or something)

    23 votes

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  17. Add "Is Null" to Workflow Line Rule Comparison Operators

    When editing a workflow line rule, the comparison operators does not include "Is Null" or "Is Blank" logic or their opposite "Is Not Null" comparisons. In my example, when I execute the read method on a smart object, if a certain property contains a value, I want to follow one line. If it is null, I want to follow another line.

    My current workaround was to create a stored procedure that returns 1 if it is null, and 0 if it is not null. I don't like this workaround at all.

    20 votes

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  18. All components should work with the same auth model

    We just now discovered that the PDF generator smart object does not work with SAML/SSO/AD FS. But yet our K2 farm is configured to work with SAML. So the suggestion is that all the K2 components work with the same authentication model of the context under which the workflow was started.

    3 votes

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  19. Open all workflows to Single AD Group

    I think that we need a mechanism(The "new workspace" in 4.7) where a K2Admin user can look at all the process that had been deployed. The K2Admin can then change the "owner" and/or "share" the process with some other user/group/roles.

    This need is as we have seen that with Packing & Deployment the owner of the workflow is set to the person who deploys the solution, and in case the person leaves the company then we need to have a super AD Group access to have control on all the workflows so that they can redefine the permission on the…

    15 votes

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  20. Designer for Firefox

    Everyone has their preference of browser choice, and since K2's motto is always "keeping with the latest technology", it would only be fair to ask that we consider adding the K2 Designer as part of Firefox support again.

    0 votes

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