K2 Five

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  1. Show ViewFlow of Subworkflows

    When starting a Subworkflow in K2 Five, the ViewFlow doesn't allow to view the ViewFlow of the Subworkflow.

    A connection e.g. by clicking the Subworkflow-icon would be useful.

    7 votes

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  2. Request to have an option to set K2 service account to call or start an IPC or sub-workflows

    In K2 version 4.7 (and previous versions), when the main workflow calls an IPC/sub-workflow, it uses the K2 service account to start the sub-workflow (IPC). Now, in K2 Five, when the main workflow calls the sub-workflow (or IPC), it uses the workflow Originator user's account instead of the K2 service account. With this changed, we are now encountering some issues...

    1. When a workflow has a sub-workflow (or IPC) and the user (originator) started a task and assined it to another user. Then later the user (originator) who started the task left the company or was terminated (The originator is no…

    9 votes

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  3. Functionality to turn off/on SmartActions on all forms

    To allow a toggle (similar to that for the Action Bar in Management for K2 Workspace) to set the default for all actions to be visible/invisible on the worklist view.

    We currently use the worklist view on the landing page of our forms and due to the business requirements all SmartActions should be set to invisible to make the user open the form and review it before approval.

    Currently in K2 Workflows, the default setting is visible - if there was the toggle, this could be set in Management, reducing the effort required by developers and preventing any user errors…

    5 votes

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  4. Restrict reminder on task step to certain users and not all task recipients.

    We would like to limit the task reminder to go to certain users who are on the task. So in the task reminder section, I have set the reminder to 7 days, and edited the email section to only email reminders to task approvers who have a certain role. So in my case, there are two users who get the task assigned, one has a role of originator and the other the role of approver. I only want the reminder to go to the approver, so I have a smart obejct that gets the email address of the person who…

    5 votes

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  5. Grouping conditions in workflow designer

    Currently is not possible to group conditions in the workflow designer when using the SmartObject List method. This was possible in Blackpearl (https://help.nintex.com/en-US/k2blackpearl/userguide/4.6.10/SmartObject_Filter_-_Using_List_Method.html) but unfortunately not in K2 Five. It would be very useful to have this feature.

    1 vote

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  6. GUID to workflow variables

    Please implement to workflow guid be available from workflow variables. The smartforms it is available but the workflow itself not.

    1 vote

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  7. Show a message if a user task is already actioned on a Basic Task Form

    When a Workflow assigns task to a User/Approver and if the User/approver has already actioned the Task, the Basic Task Form fields are empty. Instead it should display a Message that says "The task is already Actioned". This is a feature request that should be be rolled out with the Product as Customer with huge amount of workflows will not be able to modify each and every workflow to show a User friendly message

    4 votes

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  8. Fix issue: after go to activity, the workflow stop at the next merge step.

    When we use the standard behavior from K2 Management site "Go to activity", if we go to an activity inside a split branch, the workflow stops suddenly at the next merge step without information.

    We found this as a known issue here:
    https://help.k2.com/support-services/kbs100272
    but we need to be aware about this issue before doing the Go to activity.
    I we are not aware, the workflow stops suddenly at the next merge step without information.

    Reproduction steps:

    Create a workflow with a split.
    Example:

    Task1MainPath
    Split
    Task2InsideSplitPath1 Task3InsideSplitPath2
    Merge
    Task4MainPath

    A-Start the workflow instance.
    B-From the Workspace, validate Task1MainPath to go…

    23 votes

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  9. Do Dependency Check on Roles Before Deletion

    Please do a dependency check on roles prior to deleting them to ensure that remnants are correctly cleaned up to avoid the hostserver logs from being spammed.

    Currently, there is a known issue that we faced (also explained here: https://help.k2.com/kbs100210) that causes the Server log to be spammed with errors related to empty destination queues caused by deleted roles that has dependencies still active in the system

    4 votes

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  10. Add Daylight Savings in Timer in Workflows

    Option to add DST in the timer action in workflow.

    As the hours/minutes etc. are static and workflow will not realize if the DST is activated.
    Currently there is no option in timer in workflow to check for DST.
    This will trigger the tasks irrespective of the DST which is causing issue and task getting scheduled an hour earlier.

    A datetime control along with checkbox to check for DST can help in solving this problem.

    3 votes

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  11. Date and time function that adds/subtracts working day (skipping weekends)

    Would like additional date time functions that adds/subtracts working days, skipping Saturday and Sunday

    3 votes

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  12. Plain Text Email Events

    This will allow emails to be sent in plain text in K2 Five like it was in K2 4.7.

    This is useful for email to SMS providers that require plain text emails.

    2 votes

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  13. Change error message when user attempts to open a worklist item that has already been actioned

    When a user attempts to open a worklist item that has already been actioned - normally this will happen through an email that they have received, the message they get says: 'Error - Worklist item could not be opened. [User] is not allowed to open the worklist item'.

    This is confusing as it implies that there is an error in the system, however there hasn't been an error it is just that the worklist item has already been actioned, so this user can't do anything on it. It would be better if the message said something more along the lines…

    23 votes

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  14. Activity System Name should be Editable from K2 Five Designer (Workflow)

    In K2 Legacy Workflow (K2 4.7 and previous versions), by default, the Activity Display Name and the Activity System Name are the same. If you want to rename the Activity System Name different from the Display Name, you can easily do it as this property is editable.

    In K2 Five, Activity Display Name is no longer the same as the Activity System Name. You don't even know what was the assigned Activity System Name unless you have to query it from K2 Database. The System Name is not even displayed somewhere easily accessible when you are building the Workflow from…

    9 votes

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  15. Rename the "delete" action in designer for workflows to "undo changes"

    The delete option in the designer for workflows works more like a "cancel checkout". This is not obvious, and so to undo changes, a designer would end up editing the workflow back to the state it previously was prior to making changes. This results in wasted time and a potential of introducing new bugs.

    Even though I understand the way it works, I still hesitate pressing 'delete' button!

    6 votes

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  16. In multi-server farms indicate the server that a process error was raised on.

    Add to the Error Logs a column that contains the name of the server that a process was being executed by when it went into an error state.

    Access to some Production servers in certain environments to be able to look at error logs can be an onerous process. If the server name was included in the error log then this would aid in being able to identify where to focus analysis.

    1 vote

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  17. Functionality to wait for any condition (including external resources) in a workfow

    At the moment. there is no way to configure a wait event in a workflow for reaching a specific date or a condition comes true.
    It's necessary to have the possibility to configure your own rule. It must be possible to use/combine data fields and stored procedures (or other external resources) to define a condition and wait until condition is true.

    For example:

    IF

    StoredProcedure1 = true

    and

    Field1 = true

    and

    Field2 = true

    THEN go

    ELSE wait

    When a workflow needs to wait for a different workflow to finish before it can self move on, and this can…

    7 votes

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  18. "IN" conditional operator and "IN" logical function

    When there is a need to configure an if VariableA = 1 OR 2 OR 3, it can be tedious to make this configuration.

    Having a IN Logical function and/or an IN condition operator; that accepts perhaps a comma separated or semi-colon delimited list of values will make this configuration simpler/quicker.

    19 votes

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  19. Allow completed workflows to be reinstated

    Sometimes a user will accidentally select an action that completes a workflow (such as selecting "Disapprove" instead of "Approve". When this happens and the workflow has ended, there is currently nothing that can be done to fix this. The best we can do right now is to start a new instance of the workflow and have it go back up the approval chain, which is unacceptable to our users. It would be very helpful if there were a way to to "reinstate" a workflow at the prior step.

    20 votes

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  20. Adding more Rules IF THEN or a rule for Each Descision / Split Path

    We have much Problems to build Workflows as good as in 4.7. We used line rules and predeceding rules in nearly every workflow. For example when you had 4 check boxes and a Task for every check box which should only run when the Checkbox is clicked. We had massavie Problems to rebuild this easy.

    I think it would be great, if you could add a logic per split line or descicion oder add more than one IF THEN in one logic

    22 votes

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