K2 Five

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. Make Viewflow interactive again

    New workflows generated in v5 designer are displayed in Viewflow and you can follow the progress of the workflow but it is no longer interactive so you can click on a task for example and now immediately who it is pending with (participants)

    123 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  2. Customizable Out of Office Notification Emails

    Different workflow processes have different language requirements when it comes to Out of Office notifications. One blanket notification could be very confusing.

    67 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  3. HTML5-based View Flow: Missing Summary and Details dialogs as well as Comments and Attachment tabs

    In a SilverLight View Flow there were the features as follows:

    • Summary dialogs which open by clicking on the respective activities (Process Summary and Activity Summary dialogs).
    • Event Details dialog which open by clicking on the event.
    • Comments tab, Attachments tab.

    K2 Five Development team has confirmed that this functionality does not exist for Version 1 of the new Workflow Designer, however they will be implementing this functionality for a later release or update of K2 Five.

    I suggest to implement the Summary and Details dialogs in the next version of the new Workflow Designer.

    Petr

    60 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  4. Out of Office from Exchange

    To retrieve the user out office information from exchange and then allowing the task list to pick that up automatically. Instead of manually setting it

    60 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  5. Include k2 Version Migrator utility as a part of the product (either as in option in the K2 Management Portal)

    Most of the time the initially rolled our process goes thru a set changes and we had to migrate older instances to the new version of the process. There is a version migration utility available on K2 Community site. However K2 does not provide any official support for that. Can the proc instance version migration fearure be included right their in the product ( in K2 Management possibly)?

    53 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  6. Local activity datafields

    In K2 4.7 it was possible to configure local activity datafields. Actually this enables a lot of functionality: It allows you to encapsulate data which is only relevant for the particular activity and "hide" it from the rest of the process. Local datafields or private variables is a very common IT design principle - also for security. Why would I create a global datafield/variable to hold some data when I run an activity in a loop and this loop sends an email to a different user per iteration. Activity datafields were removed from K2 Five and it would be good…

    42 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  7. New workflow designer, add an option to disable autosave

    In a new Workflow Designer there is no option to disable autosave. This is a big problem, especially when Undo is not available.

    Steps to describe the problem:

    1. Open existing workflow, for example with 35 nodes.
    2. Update some nodes, delete another ones, etc.
    3. Realize that you did something wrong, that you are confused somehow.

    What to do now? All changes were autosaved, there is no Undo, there is no Close-Designer-And-Discard-Changes option.

    K2 Support has confirmed that at this stage it is not possible to switch off the auto save feature.

    I suggest to implement it in the next version of…

    36 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  8. Allow check out / check in of workflows in the designer

    Allow the checking in/out of workflows in the designer just like forms and views. If a user opens a workflow now, just to look at it, it is possible they could change/delete/etc. something and it would be auto-saved. Checking in/out would be much safer.

    33 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  9. Adding more Rules IF THEN or a rule for Each Descision / Split Path

    We have much Problems to build Workflows as good as in 4.7. We used line rules and predeceding rules in nearly every workflow. For example when you had 4 check boxes and a Task for every check box which should only run when the Checkbox is clicked. We had massavie Problems to rebuild this easy.

    I think it would be great, if you could add a logic per split line or descicion oder add more than one IF THEN in one logic

    24 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  10. Fix issue: after go to activity, the workflow stop at the next merge step.

    When we use the standard behavior from K2 Management site "Go to activity", if we go to an activity inside a split branch, the workflow stops suddenly at the next merge step without information.

    We found this as a known issue here:
    https://help.k2.com/support-services/kbs100272
    but we need to be aware about this issue before doing the Go to activity.
    I we are not aware, the workflow stops suddenly at the next merge step without information.

    Reproduction steps:

    Create a workflow with a split.
    Example:

    Task1MainPath
    Split
    Task2InsideSplitPath1 Task3InsideSplitPath2
    Merge
    Task4MainPath

    A-Start the workflow instance.
    B-From the Workspace, validate Task1MainPath to go…

    24 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  11. Change error message when user attempts to open a worklist item that has already been actioned

    When a user attempts to open a worklist item that has already been actioned - normally this will happen through an email that they have received, the message they get says: 'Error - Worklist item could not be opened. [User] is not allowed to open the worklist item'.

    This is confusing as it implies that there is an error in the system, however there hasn't been an error it is just that the worklist item has already been actioned, so this user can't do anything on it. It would be better if the message said something more along the lines…

    24 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  12. Case Management Framework

    Support Case Management Framework to develop complex non-linear workflow business cases.

    23 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  13. Allow completed workflows to be reinstated

    Sometimes a user will accidentally select an action that completes a workflow (such as selecting "Disapprove" instead of "Approve". When this happens and the workflow has ended, there is currently nothing that can be done to fix this. The best we can do right now is to start a new instance of the workflow and have it go back up the approval chain, which is unacceptable to our users. It would be very helpful if there were a way to to "reinstate" a workflow at the prior step.

    23 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  14. Can a process instance be created from email?

    Can K2 be confiured to monitor a particular mailbox with some criteria and create a proc instance when email arrives in that mailbox that matches the configured criteria (like subject starts with "Quote" or something)

    23 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  15. Add "Is Null" to Workflow Line Rule Comparison Operators

    When editing a workflow line rule, the comparison operators does not include "Is Null" or "Is Blank" logic or their opposite "Is Not Null" comparisons. In my example, when I execute the read method on a smart object, if a certain property contains a value, I want to follow one line. If it is null, I want to follow another line.

    My current workaround was to create a stored procedure that returns 1 if it is null, and 0 if it is not null. I don't like this workaround at all.

    20 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  16. K2 Five Conditional Start Rule (similar to line rules in legacy)

    I know there is a way to do multiple conditional parallel paths, but it requires putting a split that goes to all the paths and then a further split with only one condition. Is there any chance to implement an easier method, similar to line rules and just say if X=Y then go this path? because right now three parallel paths require 4 different splits all individually configured.
    An idea would be to make the split behave similar to smartform rules, where multiple IF conditions can be entered and evaluated regardless of each other, this would allow 1 split to…

    19 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  17. "IN" conditional operator and "IN" logical function

    When there is a need to configure an if VariableA = 1 OR 2 OR 3, it can be tedious to make this configuration.

    Having a IN Logical function and/or an IN condition operator; that accepts perhaps a comma separated or semi-colon delimited list of values will make this configuration simpler/quicker.

    19 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  18. Filter worklist on variables

    I would like to filter my worklist based on variable values (design time). This could be achieved by providing the worklist item URL in the worklist control.

    This way you could filter the list to better match the context (for example tasks of this project or business unit) or even find a task related to a business object instance, so that a user that opens an business object instance from a list can directly see that a task is assigned to him and action it from here.

    Currently the link between the business object and the worklist item is a…

    19 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  19. Workflow Loop Reset Step

    The use case here is to be able to reset the loop index for a specific loop step in a workflow. Ideally we want to be able to specify which loop step to reset.

    For this example I have a list of users which we need to iterate through for an n level serial approval. When one user (any user in the list) query the approval the originator needs to review/amend the request and then restart the approval from the top of the list (currently will continue from the next user after the user that last actioned the approval).

    18 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  20. Show Folio in View Flow

    Is it possible to display the folio name/number in the view flow? Currently I can only find out which workflow is displayed in the URL via the ID at the end, which is a bit inconvenient. In earlier versions the folio was included in the header of the view flow, which made it very easy to identify the displayed workflow.

    18 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
← Previous 1 3 4 5 6
  • Don't see your idea?

Feedback and Knowledge Base