K2 Five

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  1. Easy rollback/restore older versions of Views, Forms and SMOs

    Currently, the only way to rollback views and forms is via a stored procedure in the K2 database. As we can all agree, it is not the best way to do it.

    My idea is to have this functionality inside K2 Management console or Designer. Currently we already have a way to rollback to previous versions of workflows in workspace. Why not extend this functionality to forms and views?

    53 votes

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  2. Load modified K2 Configuration Files (Log Settings) Without Having to Restart K2 Server service

    Every time we need to change our logging levels to troubleshoot problems, it results in a config file change amd restarting the K2 Server service which in turn results in a K2 outage. These can only be done after business hours.

    It would be beneficial if K2 could load new configuration file settings without having to take an outage. This is true for Host Server Logs and SMO logs. I am sure it also applied to other areas, but these are the two logs that would result in expediting resolutions if they could be done during the day.

    51 votes

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  3. Move Workflows to different category on K2 Management Screen

    At the moment when a workflow is deployed it will be available on the K2 Management screen in whatever category it is deployed in. However, if you use a category structure layout of Forms,Views,Smartobjects and Workflows all workflows no matter what application will be for will be grouped under one folder.

    It would be a great feature if we were allowed to organise the K2 Management screen so we are able to group workflows together say for example per application or project rather than just whatever folder they were deployed in.

    49 votes

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  4. Add Filter options to Management>Users>Roles

    All other list in the management site have the option to filter, search, and sort. It would benefit anyone with more than 10 K2 roles.

    36 votes

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  5. K2 Five Error Log Management needs search and sort functionality

    The column sort only sorts on the particular paged data. There is no text searching of the error logs. These are two missing features that were in the 4.7 workspace and are sorely needed.. We sometimes have many pages of errors (which is a different internal issue). We need to find what we're looking for quickly.

    24 votes

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  6. Add warning message in case of use of Go to activity from Management site to avoid important issue with split branches.

    We found the following issue:

    https://ideas.k2.com/ideas/APIT-I-1554
    "Fix issue: after go to activity, the workflow stop at the next merge step."

    We heard that it won't be possible to change that quickly, but it would be good, in the short term, to get a popup window with an explicit warning when clicking on "Goto Activity" in Management, to explain that it doesn't work with split branches.
    It would be even better to automatically check if the selected step is in a branch, and then prevent the "Goto Activity" from occurring in such cases.

    20 votes

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  7. Enable OOF delegates in K2 to receive custom task notifications instead of default ones

    It is required for localization of messages.

    This possibility will allow us to more often use the mechanism of the OOF in various tasks.
    Now most users of the standard messages are marked as spam and, accordingly, do nothing with the set task.

    18 votes

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  8. K2 automated archiving

    The functionality for the archiving process within K2 of completed/deleted process instances should be automated instead of a manual process to run. We should be able to input parameters (archive database name, how many months or years to keep before archiving, etc.) and then let it do it on its own without the need for manual intervention.

    18 votes

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  9. Allow people to remove themselves from roles.

    In 4.6.11, you were able to remove yourself from a role. This is no longer the case with 4.7 and onwards. It appears as if this change was introduced with the 4.7 management pages (Before the "Authorization Framework" came along in K2 5.0.) Now, if I need to remove myself from a role, I have to ask someone else to do it for me, and this is a bit of a pain.

    Please note that the problem is not if you are the last user in the role. Even if there are still plenty of other people in the role,…

    16 votes

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  10. Display Security Label in Management on Server Rights and Process Rights

    When viewing the server rights and/or process rights in K2 management, the security label is not shown. We have users and groups under different security labels (some with the same name) and cannot see which one it is in the management portal. Showing the security label in there would help greatly.

    14 votes

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  11. Assigning workflow rights to K2 roles

    We can assign members to K2 roles and use it for authorization in forms/ views and it would be great if we can also grant workflow rights to K2 roles.

    14 votes

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  12. K2 Five Management: Ability to Change the Pagination Value (Items per page) 10 is Too Low

    The current default for pagination, items per page in Management is 10.
    This is a very low number.

    Please consider giving the ability to change this amount (you were able to do so in Workspace).

    14 votes

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  13. A form/view/smartobject/workflow version that persists between environments

    It can be hard knowing what the version of an item is when it is in different environments. The "version" number that is there is specific to that environment. If an items is packaged out of development and into a test environment the version is typically a smaller number (as there would be multiple versions created in dev). I would like to see a version number/tracking feature that persists when deploying to another environment. If the item is changed in a different environment, then a version is appended to the previous one and not overwritten (could be date/time-server-user). You would…

    14 votes

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  14. Searching on the Out of Office screen and sorting on name

    We have a lot of users that use the Out of Office feature.

    When in the Management site it is extremely difficult to find a user in the list firstly because it is not sorted alphabetically and secondly because there is no search functionality.

    Please sort this list by default alphabetically and also implement searching.

    13 votes

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  15. More insight into form/view/smartobject performance

    I would be nice to have some performance stats for each K2 item such as form/view/smartobject method such as total response time, number of requests, etc. This could help with tuning applications. Also, it would be nice to know what is currently running at any given time. An example would be if we see a server suddenly hitting high CPU and staying there, it would be good to pull up an admin dashboard that shows the currently active requests, methods being executed. This would be strictly server based performance and not necessarily user response as it could be a smartobject…

    13 votes

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  16. The possibility to sort the Roles in Folders or Groups

    It would be very helpfull, if it would be possible to sort the Roles in Groups or Folders.

    We totally loose the overview which Role belongs to which process.

    12 votes

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  17. Sort the workflows into folders

    Hello,

    this just to suggest, that to Sort the workflows into folders in the management portal, same as in v4.7

    Bs,

    Mahjooob

    11 votes

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  18. Proactive license expiration notifications

    Tracking license expiration dates across multiple environments can be challenging and create a disruption of service risks for business-sensitive, high volume applications. Tracking license keys via the Management portal is not enough and there should be a way to proactively warn customers about their near expiration licenses.

    9 votes

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  19. K2 Management - Go to activity for Several Instances

    It would be nice to be able to select several process instances and still redirect them to a "Go to Activity" from K2 Management.

    8 votes

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  20. Add domain prefix for object names in K2 Management GUI

    Currently (5.3 FP36) domain prefix is not displayed throughout K2 Management UI which causes confusion for users in multi-domain environments - when domain default groups like Domain Users from different domains are added in Workflow Server or Workflow rights they look indistinguishable, and it looks like if the same group was added two or more times. That confuses K2 users/admins and even leads them to think that we ignore domain prefix/information somehow (which is not the case, it is pure UI issue).

    This is pure UI bug/defect - we display group name in K2 Management UI (Workflow Server Rights, Workflow…

    7 votes

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