K2 Five

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  1. Allow SmartAction to process action on any lines in email message body.

    Issue:

    Currently SmartAction only works if your action is specified on the first line of the message body. However, there may be certain requirements in an organization that will insert a header to the email message body.

    For example, if an organization is using Azure Information Protection (AIP), an AIP label will be inserted into as header into the email message body. As a result, SmartActions will not recognise the actions specified in the message body, and thus fails to properly action the task.

    Recommended change:
    Change SmartAction to allow it to pick up the action from anywhere in the…

    2 votes

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  2. Enhance text editor for the Send an Email Rule

    The text editor for the Send an Email rule is VERY buggy.

    When you highlight text and start typing to replace it the original text is still present as well as the new text. Also if you add HTML tags the editing experience really degrades. Using backspace randomly deletes text on unrelated lines and occasionally the HTML tags disappear and are replaced by formatted text with no way no remove the formatting without removing the text itself.

    It's a real struggle to work with!

    A WYSIWYG text editor would work much better!

    3 votes

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  3. Statistics on Form use / K2 Site hits

    Hi,

    Would you consider adding something to Workspace which can display Hits on individual forms and the entire K2 Site?

    In the world of demonstrating K2 usage to management etc, I am keen to gather stats on Form accesses (hits) and overall hits for a K2 site using a user-defined date range.

    Is this something you can add to Workspace?

    1 vote

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  4. Ability to pass multiple user names to "Get Role Peers" method under "TaskAllocationRoleMethods" SMO

    Category "Task Allocation" --> "TaskAllocationRoleMethods" SMO --> "Get Role Peers" method

    At present, only single user FQN can be passed to "Get Role Peers" method to get the list of users. But, if we can pass multiple users FQN (semicolon seperated) then it would be helpful for the scenarios where we need to pass a list of users to the method in order to get the list of rest of the users.

    There is a customer requirement to not allows user to approve the task again if he/she has already approved it. In a scenario, we also need to pass…

    6 votes

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  5. The ability to add to add controls to view header text or literal html.

    There was a requirement to Add an information icon next to the View Header title. The ability to add controls to the view header text. Currently there a no ability to add literal html in the text area or the ability to add a control.

    0 votes

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  6. UnMask Password on form authentication login

    we need a feature to mask and unask entered password in password text box on form authentication login. This will help user to view the password.

    2 votes

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  7. Task User - Action Result not in K2 5.2

    In the K2 Five (5.2; 5.1) version, when designing the process, there is no possibility to provide information on the decision made (Action Result property).

    In earlier versions 4.7 and earlier such functionality existed and could be passed as a process field. After obtaining the information, these data are only selectable in the K2 Five 5.3 version.

    I attach the information from K2:

    https://help.k2.com/onlinehelp/k2five/userguide/5.3/default.htm#Whats-New-Five/Whats-New-Five.htm

    https://help.k2.com/onlinehelp/k2five/userguide/5.3/default.htm#How-Tos/WorkflowTaskActionResult/Workflow-Task-Action-Result.htm

    We need this functionality in versions of K2 Five 5.2 - in particular in this version where it is used by most customers

    1 vote

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  8. Worklist Control Improvement

    The new worklist is lacking few properties. I have added the screenshots from the K2 4.7 webpart. I would like to see some sort of workaround to get these features back in K2 Five.

    1. The coloured flag next to the Folio column do no change in colour e.g. if the order is 24 hours old it should change to red to highlight this order needs to be approved first as in the K2 4.7 webpart (Screenshot attached)

    2. The sorting of the order by the Task Start Date is not sufficient. they need it show the date and the time that…

    1 vote

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  9. Export to Excel - Advanced Mode

    Hi,

    It would be very helpful to have kind of an "advanced mode" on the Excel feature that will allow the developer to specify the following elements:

    • SmartObject Name: MyRequest
    • SmartObject Method: List
    • SmartObject Parameters Names: Requestor;YearOfCreation
    • SmartObject Parameters Values: Amanda;2020
    • SmartObject Returned Properties Names: RequestID; RequestStatus; RequestTitle
    • SmartObject Returned Properties Display: Ref; Status; Title
    • Excel Name: My Requests_2020.pdf

    That way any excel could be generated with specified excel columns and parameters without having to create a specific List view associated and load the data to the screen before before generating the Excel document.

    Thank you,

    Amanda

    1 vote

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  10. Location service control : Detect fake GPS

    On behalf of our client in Jakarta (Indocement). Since K2 workspace for mobile can utilize GPS on mobile via Location service control. It would be nice if this control can detect if the GPS provide is from GPS device or fake GPS from application.

    0 votes

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    Thank you for your feedback. We are exploring a way to include new controls easily into SmartForms, which may address your request. Stay tuned for more information, and we'll update the status of this request as projects continue.

  11. K2 Package and Deployment involves Custom Workspace deploying

    Custom Workspace is always used by K2 Five Workspace user. But when the menu added on the test/dev environment, I have no ideas to transfer it to the proc environment. Can the Custom Workspace settings can also be involved in the package that we can simply deploy the Custom Workspace and encourage us to use it.

    2 votes

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  12. Implement SMART ACTION function in reminders

    Hello K2 Folks,

    The SMART ACTIONS are extremely helpful for users and processes that doesn't required to open the form to make decisions.

    I see a possibility for the same to be deployed in Workflow Reminders as well. This could help users/processes to make sure decisions are made on time which could potentially benefit the Business functions and minimize time delay.

    1 vote

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  13. Add the SmartObject's Service Instance to the K2 Management Integration Node's List View

    In K2 Five, when clicking on the Integration node, we can see a list of all the SmartObjects. This list can be filtered but it does not include the Service Instance for the SmartObject. It would be very helpful to be able to use this list view to search for all the SmartObjects associated with a particular Service Instance. Or to simply see which Service Instance is tied to that particular SmartObject. Many times, developers will create multiple Service Instances for a solution and then not remember which one is tied to the SmartObject.

    0 votes

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  14. Add more system values for composite smartobjects

    With the transition to K2 Cloud and generic app development (marketplace), the usage of composite smartobjects for solutions becomes more and more inevitable.

    Composite smartobojects have the possibility the add 'system values' to a method. Right now there are only 4 of these available, one of which is the users FQN.

    It would be very helpfull if there would be more system and environment values availble. E.g.

    • User display name
    • System time
    • User time
    • Environment variables to choose from

    This way these fields wont have to be populated by the different forms every time, but can be populated 'behind the…

    1 vote

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  15. Editable List View sorting resets

    In a generated editable list view, if the user sorts the list view by a column first and then proceeds with adding a new column or editing an existing column using the Save button, the sorting performed is reset. It would be great if the sort persists with the create/save performed.

    2 votes

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  16. It would be great to have to possibility to "order by" on the elements only visible when you click "load more"

    When there are many elements on a K2 Worklist only the visible elements can be ordered by.

    The elements visible when we click on "Load More" aren't sorted.

    1 vote

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  17. Ability for K2 Admin to disable the walkme.com Welcome Wizard at the server level OOTB

    The K2 WalkMe feature sends identifiable information to a 3rd party site walkme.com OOTB without customer's prior consent. This is very concerning.

    We'd like the ability to disable this feature OOTB or provide user the option to consent to the information being sent to walkme.com before it's sent.

    I understand we use the WalkMe feature to provide walk through guidance in some areas of the product, collect and analyze usage data to gain visibility into the user journey but doing so without letting the end user know their information is being sent outside of K2 to a third party is…

    1 vote

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  18. K2 Server identification in SmartForms

    Hi,

    In load balanced K2 environments like we are running, sometimes one of the nodes has issues which impacts only users served by this server and other user are not impacted. To easier identify which server (server name) is providing the runtime to the user it would be helpful to retrieve the server name and be able to display it on a SmartForm. E.g. via a data label.

    This information could be part of the Context Browser "System Values" and then be used in rules.

    4 votes

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  19. Possible to Check In the forms by a user if the views under the forms are checked out by another users.

    Currently, If a view used in a form is checkout, Its not possible to check in the form. But this block should not be available if different user's are using the related forms and views.

    Consider, A Form with View 1 and View 2 checked out by users A and B.

    When A check in the form, the blocking to view check In will happen which id fine.

    But if View 1 Checked In by A and When A, tries to Check In the form, It should be possible since View 2 was check out by a B (Different), which…

    3 votes

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  20. Rename the "delete" action in designer for workflows to "undo changes"

    The delete option in the designer for workflows works more like a "cancel checkout". This is not obvious, and so to undo changes, a designer would end up editing the workflow back to the state it previously was prior to making changes. This results in wasted time and a potential of introducing new bugs.

    Even though I understand the way it works, I still hesitate pressing 'delete' button!

    7 votes

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