K2 Five

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  1. Display Workflow Folio in tab for View flow

    When using the View in K2 Five the title of the Tab is K2 Designer. This is annoying as you are generally using the designer to build WFs when using it so you click a tab and it is to a view flow rather than the designer.

    If the ViewFlow could display the Folio of the active instance then this would help differentiate.

    1 vote

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  2. Grouping conditions in workflow designer

    Currently is not possible to group conditions in the workflow designer when using the SmartObject List method. This was possible in Blackpearl (https://help.nintex.com/en-US/k2blackpearl/userguide/4.6.10/SmartObject_Filter_-_Using_List_Method.html) but unfortunately not in K2 Five. It would be very useful to have this feature.

    9 votes

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  3. GUID to workflow variables

    Please implement to workflow guid be available from workflow variables. The smartforms it is available but the workflow itself not.

    1 vote

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  4. Show ViewFlow of Subworkflows

    When starting a Subworkflow in K2 Five, the ViewFlow doesn't allow to view the ViewFlow of the Subworkflow.

    A connection e.g. by clicking the Subworkflow-icon would be useful.

    8 votes

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  5. Functionality to turn off/on SmartActions on all forms

    To allow a toggle (similar to that for the Action Bar in Management for K2 Workspace) to set the default for all actions to be visible/invisible on the worklist view.

    We currently use the worklist view on the landing page of our forms and due to the business requirements all SmartActions should be set to invisible to make the user open the form and review it before approval.

    Currently in K2 Workflows, the default setting is visible - if there was the toggle, this could be set in Management, reducing the effort required by developers and preventing any user errors…

    6 votes

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  6. Restrict reminder on task step to certain users and not all task recipients.

    We would like to limit the task reminder to go to certain users who are on the task. So in the task reminder section, I have set the reminder to 7 days, and edited the email section to only email reminders to task approvers who have a certain role. So in my case, there are two users who get the task assigned, one has a role of originator and the other the role of approver. I only want the reminder to go to the approver, so I have a smart obejct that gets the email address of the person who…

    5 votes

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  7. Request to have an option to set K2 service account to call or start an IPC or sub-workflows

    In K2 version 4.7 (and previous versions), when the main workflow calls an IPC/sub-workflow, it uses the K2 service account to start the sub-workflow (IPC). Now, in K2 Five, when the main workflow calls the sub-workflow (or IPC), it uses the workflow Originator user's account instead of the K2 service account. With this changed, we are now encountering some issues...

    1. When a workflow has a sub-workflow (or IPC) and the user (originator) started a task and assined it to another user. Then later the user (originator) who started the task left the company or was terminated (The originator is no…

    10 votes

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  8. Show a message if a user task is already actioned on a Basic Task Form

    When a Workflow assigns task to a User/Approver and if the User/approver has already actioned the Task, the Basic Task Form fields are empty. Instead it should display a Message that says "The task is already Actioned". This is a feature request that should be be rolled out with the Product as Customer with huge amount of workflows will not be able to modify each and every workflow to show a User friendly message

    4 votes

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  9. Plain Text Email Events

    This will allow emails to be sent in plain text in K2 Five like it was in K2 4.7.

    This is useful for email to SMS providers that require plain text emails.

    3 votes

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  10. Do Dependency Check on Roles Before Deletion

    Please do a dependency check on roles prior to deleting them to ensure that remnants are correctly cleaned up to avoid the hostserver logs from being spammed.

    Currently, there is a known issue that we faced (also explained here: https://help.k2.com/kbs100210) that causes the Server log to be spammed with errors related to empty destination queues caused by deleted roles that has dependencies still active in the system

    4 votes

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  11. Add Daylight Savings in Timer in Workflows

    Option to add DST in the timer action in workflow.

    As the hours/minutes etc. are static and workflow will not realize if the DST is activated.
    Currently there is no option in timer in workflow to check for DST.
    This will trigger the tasks irrespective of the DST which is causing issue and task getting scheduled an hour earlier.

    A datetime control along with checkbox to check for DST can help in solving this problem.

    3 votes

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  12. Date and time function that adds/subtracts working day (skipping weekends)

    Would like additional date time functions that adds/subtracts working days, skipping Saturday and Sunday

    4 votes

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  13. In multi-server farms indicate the server that a process error was raised on.

    Add to the Error Logs a column that contains the name of the server that a process was being executed by when it went into an error state.

    Access to some Production servers in certain environments to be able to look at error logs can be an onerous process. If the server name was included in the error log then this would aid in being able to identify where to focus analysis.

    2 votes

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  14. Fix issue: after go to activity, the workflow stop at the next merge step.

    When we use the standard behavior from K2 Management site "Go to activity", if we go to an activity inside a split branch, the workflow stops suddenly at the next merge step without information.

    We found this as a known issue here:
    https://help.k2.com/support-services/kbs100272
    but we need to be aware about this issue before doing the Go to activity.
    I we are not aware, the workflow stops suddenly at the next merge step without information.

    Reproduction steps:

    Create a workflow with a split.
    Example:

    Task1MainPath
    Split
    Task2InsideSplitPath1 Task3InsideSplitPath2
    Merge
    Task4MainPath

    A-Start the workflow instance.
    B-From the Workspace, validate Task1MainPath to go…

    24 votes

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  15. Allow SmartAction to process action on any lines in email message body.

    Issue:

    Currently SmartAction only works if your action is specified on the first line of the message body. However, there may be certain requirements in an organization that will insert a header to the email message body.

    For example, if an organization is using Azure Information Protection (AIP), an AIP label will be inserted into as header into the email message body. As a result, SmartActions will not recognise the actions specified in the message body, and thus fails to properly action the task.

    Recommended change:
    Change SmartAction to allow it to pick up the action from anywhere in the…

    2 votes

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  16. Task User - Action Result not in K2 5.2

    In the K2 Five (5.2; 5.1) version, when designing the process, there is no possibility to provide information on the decision made (Action Result property).

    In earlier versions 4.7 and earlier such functionality existed and could be passed as a process field. After obtaining the information, these data are only selectable in the K2 Five 5.3 version.

    I attach the information from K2:

    https://help.k2.com/onlinehelp/k2five/userguide/5.3/default.htm#Whats-New-Five/Whats-New-Five.htm

    https://help.k2.com/onlinehelp/k2five/userguide/5.3/default.htm#How-Tos/WorkflowTaskActionResult/Workflow-Task-Action-Result.htm

    We need this functionality in versions of K2 Five 5.2 - in particular in this version where it is used by most customers

    0 votes

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  17. Implement SMART ACTION function in reminders

    Hello K2 Folks,

    The SMART ACTIONS are extremely helpful for users and processes that doesn't required to open the form to make decisions.

    I see a possibility for the same to be deployed in Workflow Reminders as well. This could help users/processes to make sure decisions are made on time which could potentially benefit the Business functions and minimize time delay.

    1 vote

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  18. Rename the "delete" action in designer for workflows to "undo changes"

    The delete option in the designer for workflows works more like a "cancel checkout". This is not obvious, and so to undo changes, a designer would end up editing the workflow back to the state it previously was prior to making changes. This results in wasted time and a potential of introducing new bugs.

    Even though I understand the way it works, I still hesitate pressing 'delete' button!

    7 votes

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  19. Activity System Name should be Editable from K2 Five Designer (Workflow)

    In K2 Legacy Workflow (K2 4.7 and previous versions), by default, the Activity Display Name and the Activity System Name are the same. If you want to rename the Activity System Name different from the Display Name, you can easily do it as this property is editable.

    In K2 Five, Activity Display Name is no longer the same as the Activity System Name. You don't even know what was the assigned Activity System Name unless you have to query it from K2 Database. The System Name is not even displayed somewhere easily accessible when you are building the Workflow from…

    13 votes

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  20. Use escalation rules to increase the priority of a running workflow instance

    Currently our 4.7 legacy workflows have a line of code which increases the priority of a running workflow instance when an escalation is triggered.

    Without this ability to automatically increase priority to red we will find it hard to replace our existing workflows with K2 Five.

    3 votes

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