K2 Five

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  1. Automate user licenses and multi user removal

    Currently the only way to remove users licenses from K2 management is selecting one by one, the idea is to have a feature of selecting multi users to be removed at once.
    Also as the users should be removed from AD, that should sync with the K2 users licenses to be removed automatically.

    3 votes

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  2. Ability to specify the account that starts a Scheduled Workflow

    In K2 4.7 a scheduled workflow was always started as the K2 Service Account.

    In K2 Five this was changed so the scheduled workflow will get started as the user account that created the schedule.

    It would be nice if the actual user account can be specified when creating the schedule. Additionally the List View showing the existing schedules in K2 Management should show the user that is designated to start the Workflow.

    1 vote

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  3. New Feature to find workflow use

    It would be perfect to find all the forms and workflows where a workflow is starting or using.

    4 votes

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  4. Ability to add file types to the Blacklist in Management

    This would allow admins to add the blacklisted file types to the system without having to go and manually config the web.config files on the server.

    1 vote

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  5. Add warning message in case of use of Go to activity from Management site to avoid important issue with split branches.

    We found the following issue:

    https://ideas.k2.com/ideas/APIT-I-1554
    "Fix issue: after go to activity, the workflow stop at the next merge step."

    We heard that it won't be possible to change that quickly, but it would be good, in the short term, to get a popup window with an explicit warning when clicking on "Goto Activity" in Management, to explain that it doesn't work with split branches.
    It would be even better to automatically check if the selected step is in a branch, and then prevent the "Goto Activity" from occurring in such cases.

    20 votes

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  6. Statistics on Form use / K2 Site hits

    Hi,

    Would you consider adding something to Workspace which can display Hits on individual forms and the entire K2 Site?

    In the world of demonstrating K2 usage to management etc, I am keen to gather stats on Form accesses (hits) and overall hits for a K2 site using a user-defined date range.

    Is this something you can add to Workspace?

    1 vote

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  7. Ability for K2 Admin to disable the walkme.com Welcome Wizard at the server level OOTB

    The K2 WalkMe feature sends identifiable information to a 3rd party site walkme.com OOTB without customer's prior consent. This is very concerning.

    We'd like the ability to disable this feature OOTB or provide user the option to consent to the information being sent to walkme.com before it's sent.

    I understand we use the WalkMe feature to provide walk through guidance in some areas of the product, collect and analyze usage data to gain visibility into the user journey but doing so without letting the end user know their information is being sent outside of K2 to a third party is…

    1 vote

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  8. K2 Management - Go to activity for Several Instances

    It would be nice to be able to select several process instances and still redirect them to a "Go to Activity" from K2 Management.

    8 votes

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  9. Licence allocated even if form access denied

    Users blocked via category security can still consume licenses.

    For example, If an app's links are on an intranet page, and could be clicked by users who are not intended to have access, they will then consume a licence even though they haven't used the system.

    This is incorrect behavior. You can still remove the users afterwards though this step shouldn't happen.

    2 votes

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  10. Option to select and Redirect, Release, Share Multiple Tasks in K2 Management

    Useful: Multiple tasks on which same action (Redirect, Release, Share) needs to be taken can be done in one go, instead of selecting one by one

    Benefit: It will be beneficial for all the users who have access to K2 Management and needs to take same action (Redirect, Release, Share) on more than one task item , saving a lot of time

    How should it work?: Multi select option (Check-box list, other available options can also be considered) can be provided in the Task List grid with help of this a common action can be taken on all the required…

    5 votes

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  11. Expiring license keys lock you out out of the k2management/the update process is too heavy

    This is so frustrating. When license keys expire, we are forced to run the configure process, which a) takes quite a bit of time b) occasionally modifies our configuration files since we have custom authentication in place (custom configuration) c) we are used to managing ALL aspects of K2 Management through the browser d) depending on the version of K2, sometimes we will be prompted to update IIS, .Net core libraries This seems completely unnecessary. The license key update should be a very straightforward and easy operation. In the current state of the process, our team does not want to…

    2 votes

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  12. Add domain prefix for object names in K2 Management GUI

    Currently (5.3 FP36) domain prefix is not displayed throughout K2 Management UI which causes confusion for users in multi-domain environments - when domain default groups like Domain Users from different domains are added in Workflow Server or Workflow rights they look indistinguishable, and it looks like if the same group was added two or more times. That confuses K2 users/admins and even leads them to think that we ignore domain prefix/information somehow (which is not the case, it is pure UI issue).

    This is pure UI bug/defect - we display group name in K2 Management UI (Workflow Server Rights, Workflow…

    7 votes

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  13. Management: Currently there is no way to distinguish between different SmartObjects, with the same "Display Name"

    Currently there is no way to distinguish between different SmartObjects, with the same "Display Name"

    Hovering over the "duplicate looking" SmartObject, it just displays the same "Display Name" that we see in the list. Can we possibly:

    1) Display the "SystemName"/"Name_XML" value, instead of the "display name".

    2) Add another column to the list, that shows the "SystemName"/"Name_XML" values. This way, there will at least be a way to differentiate between the "duplicate SmartObjects".

    Support ticket linked to this:

    https://portal.k2.com/support/report/snapshot.aspx?id=157931

    1 vote

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  14. Proactive license expiration notifications

    Tracking license expiration dates across multiple environments can be challenging and create a disruption of service risks for business-sensitive, high volume applications. Tracking license keys via the Management portal is not enough and there should be a way to proactively warn customers about their near expiration licenses.

    9 votes

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  15. Syslog Support

    k2 needs to be able to send all, or at least configurable actions to syslog. This would allow for system like splunk to do more advanced log analysis. This should be configurable to logging down to even the form submission and workflow steps, with the output for each steps with the submission id so we can report on all actions relative to a submission.

    4 votes

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  16. Colored banner to delineate between/among environments

    We have two K2 environments, Cert and Prod. It would help us stay out of trouble if we could have a simple Management setting to change the color of the top banner in Designer, Management, and Workspace marking what environment you're in at a given time.

    Also, a button to easily switch environments (maybe also in the top banner) that opens the other environment in a new tab, could be a cool feature.

    6 votes

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  17. K2 Five Management: Ability to Change the Pagination Value (Items per page) 10 is Too Low

    The current default for pagination, items per page in Management is 10.
    This is a very low number.

    Please consider giving the ability to change this amount (you were able to do so in Workspace).

    14 votes

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  18. Load modified K2 Configuration Files (Log Settings) Without Having to Restart K2 Server service

    Every time we need to change our logging levels to troubleshoot problems, it results in a config file change amd restarting the K2 Server service which in turn results in a K2 outage. These can only be done after business hours.

    It would be beneficial if K2 could load new configuration file settings without having to take an outage. This is true for Host Server Logs and SMO logs. I am sure it also applied to other areas, but these are the two logs that would result in expediting resolutions if they could be done during the day.

    51 votes

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  19. Assigning workflow rights to K2 roles

    We can assign members to K2 roles and use it for authorization in forms/ views and it would be great if we can also grant workflow rights to K2 roles.

    14 votes

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  20. "One click" export (or backup) of platform configuration settings

    Managing multiple configurations (and tiers) of K2 requires making frequent changes to the platform's configuration. Properly fined tuned platform, requires at times multiple revisions of settings. Going back, restoring or snapshotting the

    current state is not easy. Being able to export (or archive with the current date) ALL existing settings would save quite a bit of admin time.

    2 votes

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