K2 Five

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  1. Allow check out / check in of workflows in the designer

    Allow the checking in/out of workflows in the designer just like forms and views. If a user opens a workflow now, just to look at it, it is possible they could change/delete/etc. something and it would be auto-saved. Checking in/out would be much safer.

    33 votes

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  2. Workflow Loop Reset Step

    The use case here is to be able to reset the loop index for a specific loop step in a workflow. Ideally we want to be able to specify which loop step to reset.

    For this example I have a list of users which we need to iterate through for an n level serial approval. When one user (any user in the list) query the approval the originator needs to review/amend the request and then restart the approval from the top of the list (currently will continue from the next user after the user that last actioned the approval).

    18 votes

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  3. Remove auto save in K2 Five workflow designer

    In K2 Five workflow designer, it enable autosave. Please remove this autosave or give an option to disable it.

    Because if we do any mistake accidentally, this is going to save the wrong data. It can result into rework.

    Please do the best option.

    16 votes

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  4. disable activities or events in workflow designer

    In the forms designer it is possible to disable rules.

    In some cases it is necessary to set workflow activities or events temporary inactiv. Sometimes it is a business need, sometimes just for testing. At the moment it is only possible to delete and configure activities or events again at a later moment.

    It would be a great feature.

    15 votes

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  5. Bring back "Update" worklist item action type

    In 4.7 we could choose the type of action in theworkflow. This would allow you to complete the worklist item or update it.

    This functionality is sometimes used to provide an easy "Save" functionality.

    If you have a task, then the actions shown on the UI are coming from the workflow engine. If we now want to allow an end-user to just store the information, we could simply add a 'update' action to it called 'save' and we'd have that functionality there.

    Currently, we do not have this.

    A workaround would be to add a normal action and draw a…

    7 votes

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  6. Error/Exception Line in K2 Five Workflow

    Currently in the K2 Five workflow there is the ability to configure Error logging for each step. It would be useful to have the ability to follow an "error line" when a step encounters an error. This would allow the workflow to take action when an error is thrown.

    11 votes

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  7. The ability to add comments or annotations to the workflow design surface

    I would like to add comments or annotations to the workflow design surface, this would give the ability to better document the workflows from a perspective of looking via the view flow system.

    E.g. Documenting a decision node, so that users can see what the decision is. and so forth.

    10 votes

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  8. Feature to rename a Fullname of a workflow (Option to change the folder name)

    In K2 5, we have an option of renaming the workflow from a designer.

    But this renaming feature is not able to rename the folder name which is part of a Full name of the workflow.

    For e.g., if we move a workflow from 'Category1' to 'Category2' and rename the workflow from 'OldWF' to 'NewWF'.

    Then we would expect the workflow Full name to be changed to 'Category2\NewWF'

    But the workflow name still remains as 'Category1\NewWF' and In K2 management site, the workflow still resides under the old category.

    8 votes

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  9. Allow change of activity system name in k2 five designer

    Hi,

    In k2 five, we have no option to change the system name of the activity anymore.

    I would agree that changing a system name should not be needed. However, the system name is somettimes the only item that allows you to perform filtering correctly. For example, when we want to get some data from Activity Instance Destination, to show whom completed a task and with which action, then the process instance id and activity name (system) would be a better option than filtering on the display name, as that's what a customer could easily change to suit the end-user…

    3 votes

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  10. Bug/Feature request on reference naming

    When renaming a reference, it seems to be partly a new object in K2 Workflow.

    Especially in the loop step (tested with 5.2) there are problems/errors:

    The wizzard allows to rename the automatically created reference for the loop data. However, the system looses reference when one actually renames the reference. Current behviour:

    • If the reference is used somewhere within the loop, the system shows an error that the old reference (Item=>Value) is not defined. One has to replace the referencing to get rid of the error.
    • When the workflow is deployed, it throws an error. It says that the reference…
    1 vote

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  11. High Priority User Task/Email to Recipients

    We have a few workflows in production and it would be nice to have a High Priority User task/Email for when we send items back to the originator for rework. A lot of our end users don't pay attention to the email they are receiving if they don't expect it.

    12 votes

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  12. Get the actual participant from ActivityInstanceDestUser After Sharing the workitem

    Currently, it is not able to get back the actual participant name from workflow as the value of ActivityInstanceDestUser is the original participant only. In order to get back the actioner through the workflow instance, we have to create a custom data field and keep the actual participant name once the participant completes the task.

    That means:

    1. A Shares to B

    2. B completes the task

    3. A is marked as ActivityInstanceDestUser ( B performs on behalf of A)

    But there is no way to find out the actual participant in default workflow data field. The actual participant and action result can…

    9 votes

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  13. Add workflow function to check for NULL or Empty values ("isEmpty/isNull") which can be used in decision step logic

    It appears at present in the new K2 Five Workflow that there is not a way to check if a value being returned from a SmartObject is NULL. An example is a Smartobject which is connected to a Database table where columns are allowed to have NULL values as part of the schema. It would be useful to be able to check if a value is NULL in this case and perform an action based on the results.

    10 votes

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  14. HTML5-based View Flow: Missing Summary and Details dialogs as well as Comments and Attachment tabs

    In a SilverLight View Flow there were the features as follows:

    • Summary dialogs which open by clicking on the respective activities (Process Summary and Activity Summary dialogs).
    • Event Details dialog which open by clicking on the event.
    • Comments tab, Attachments tab.

    K2 Five Development team has confirmed that this functionality does not exist for Version 1 of the new Workflow Designer, however they will be implementing this functionality for a later release or update of K2 Five.

    I suggest to implement the Summary and Details dialogs in the next version of the new Workflow Designer.

    Petr

    60 votes

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  15. Have a 'Select All' option when selecting the mapping properties

    I have SmartObjects with more than 150 fields. For adding all those fields as input mappings I have to check each and every field. Beside that I just can check 7 fields at once in the small pop-up, then I have to scroll a little down by dragging the very tiny scroll bar and then I can check the next 7 input fields and so on!

    It would be much better to just click on a select all button to add them all.

    14 votes

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  16. Case Management Framework

    Support Case Management Framework to develop complex non-linear workflow business cases.

    23 votes

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  17. set different authentication on separate runtime sites but not show on workflows

    We have many workflows all workflows to use Windows authentication. I tried to separate some workflow to use Forms authentication.

    from this link

    https://help.k2.com/onlinehelp/k2blackpearl/icg/4.7/default.htm#Configure/SF/Config2nd_Runtime_site.htm

    it can do on IIS but I don't show to K2 Management

    Refer Support Ticket #154290 (from K2 support)

    Thank you

    Sirinun T.

    stooum@chromalloy.com

    Mobile no: 065-0478989

    3 votes

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  18. Out of Office from Exchange

    To retrieve the user out office information from exchange and then allowing the task list to pick that up automatically. Instead of manually setting it

    60 votes

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  19. Customizable Out of Office Notification Emails

    Different workflow processes have different language requirements when it comes to Out of Office notifications. One blanket notification could be very confusing.

    67 votes

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  20. Insert a List view(Multiple Columns) records in an email

    It would be good if there is a flexibility to add List view(Multiple Columns) records in an email

    10 votes

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