K2 Five

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  1. Version Control for Workflow

    | Can use the management to rollback the older version (change to default) if the latest version has issue, however Developer must delete all the newer version after the sepefic older (rollback) version. The feature is useful for rollback, not really a version control i.e. to compare/check, etc |

    2 votes

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  2. Folio management / K2 cloud API / Cloud readiness

    We use the folio to show some description and more information about a task for the users because the ootb worklist only shows process data which is not sufficient for the business. AFAIK the folio is the only flexible field, but I can only set it from within the same process and not by a SMO method from another (background) process which is checking related information about an approval in another LOB system.

    You could do this with a custom broker, but our policy is not to use custom brokers anymore to become cloud ready. So the request is either…

    3 votes

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  3. Once a parent workflow instance is running inherit the permissions to any child workflows

    We have parent-child workflows that the child workflow doesn't kick off right away. We have had issues because the user who started the parent workflow instance has been terminated prior to the child workflow instance being kicked off. If the parent workflow has been started, there is no need to check that the user is value for the child workflow.

    6 votes

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  4. 16 votes

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  5. K2 FIVE ALLOW STEP AND TASK System Name Changes

    Reporting looks horrible. Yes, this names must be unique, enforce that, but must let system names be named.

    4 votes

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  6. Filter worklist on variables

    I would like to filter my worklist based on variable values (design time). This could be achieved by providing the worklist item URL in the worklist control.

    This way you could filter the list to better match the context (for example tasks of this project or business unit) or even find a task related to a business object instance, so that a user that opens an business object instance from a list can directly see that a task is assigned to him and action it from here.

    Currently the link between the business object and the worklist item is a…

    19 votes

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  7. Manually Update the reference of a workflow in the designer

    When working with K2 and SharePoint sometimes the SP Smart Object that is a reference in the workflow becomes not up to date.

    That seems to be happening if the SP List ist edited (switch a field from PERSON to TEXT) and then update the SmartObject.

    The Workflow will still reference the old property and cannot be updated. (We had to modify the JSON in the database manually)

    It would be great if a rightclick on the refernce in the workflow designer would not only give you delete and rename but also update :-)

    1 vote

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  8. Provide Business Process Owners full read/write access to their assigned processes

    This "Process Owner Group" needs to see what work items are our there, who they are assigned to, AND who has the work item opened currently (perhaps the most important part). This Group requires the ability to release and redirect all work items. These "Process Owner Group members" are business people and should not require any administrative permissions in K2. They are not Technical Owner/Admins of processes.

    https://help.k2.com/support-services/kbt100030

    https://ideas.k2.com/ideas/APIT-I-708

    11 votes

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  9. Add ability to change From address for task emails with SmartActions enabled on farm

    Currently in 5.x, changing the From address on a task notification email is ignored if SmartActions are enabled on the environment. You can change the From address, but it will only be used if SmartActions is disabled.

    The reason for this is sound: it ensures task notifications come from the mailbox being monitored for SmartActions.

    However, I am asking that a warning be displayed when changing the From address on a Task email notification stating that SmartActions will not be available should the From address be changed, and also that the custom From address on the Task email notification be…

    15 votes

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  10. Send Email step needs High Priority option

    There are many business contexts where emails need to be flagged as high priority so they catch the attention of the recipient. It was in 4.7, please add back to K2 Five.

    It would also be great if it could be configurable with values at run time, such that a boolean variable could be utilized. So either a check box to make it High Priority or a variable that will provide true/false

    6 votes

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  11. K2 management workflow versions download

    1. K2 should provide an option to open the downloaded process version (KPRX) in Designer (or K2 Studio). What's the point in downloading it if it can't be opened in any of the tools? 2.
    2. K2 should provide a new tab in the Management where the user can see all the Designer versions and the user should be able to select/set a Designer version. The below tab shows the deployed versions but not the Designer versions. They may name the new tab as "Designer Versions".
    8 votes

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  12. Workflow Escalation / Reminder needs a GoTo option in K2 Five

    The task steps currently only allow for email or redirect options when a reminder threshold has been crossed. In 4.7 we had the ability to go to a particular step. Please add this capability back into the workflow designer

    5 votes

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  13. Better highlight current step in workflow

    We have gotten several complaints of our users that they have trouble seeing which activity is the current activity in the workflow instance. I suggest to make the outline of current activity bolder and maybe a different line type (due to the fact that color blind people also have to be able to see it) I have added an example of how it could be improved. Even in the small thumbnail of the image I've attached, It is already better visible than in the current full screen image.

    11 votes

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  14. Make Viewflow interactive again

    New workflows generated in v5 designer are displayed in Viewflow and you can follow the progress of the workflow but it is no longer interactive so you can click on a task for example and now immediately who it is pending with (participants)

    123 votes

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  15. Date and Time Function that returns if daylight savings is currently active or not

    When using a SharePoint Date only column, it is stored in SharePoint as a DateTime value and takes the site's Regional Time Zone setting and daylight saving into account.

    If this column is exposed in SmartForms, SmartForms's calendar control is able to handle the display of this date field accordingly or as configured.

    However if this item reference is used within a email event within a workflow, it is just returned the DateTime in UTC. We can convert this UTC value to applicable timezone with Add/Subtract hours, however daylight saving is not taken into account.

    Would like perhaps a DateTime…

    8 votes

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  16. Allow permissions on workflows to be assigned to a K2 Role

    We have a great category security system within K2.

    All of this works with Users, Groups or K2 roles.

    Workflows ONLY work with Users and Groups.

    This is a shame, because K2 roles could be a great way to 'assign permissions' to a K2 application. Currently, you would need to add somebody to a role (Which gives them access to forms, for example) and you need to go to the WF and assign it to a group or user.

    In total, roles could be great, but now it's a bit useless because the workflow is simply not included in 'roles'.

    3 votes

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  17. Ability to unlock workflow that's locked for editing by another user

    Twice now we've come across workflows locked by former interns who had left the company, one of whose AD accounts had been disabled. Currently, the only option we've found is to run a SQL query on the server, which seems like a clunky solution. We'd love to see a way to "override" the user's lock in Designer or even Management, similar to overriding a checkout on SharePoint.

    7 votes

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  18. Assignment of a Smartobject Property to a SmartField

    When mapping a smartobject property into a Smartfield in for example an email wizard, if you want to re-assign the smartobject property mapped you need to delete the assignment and restart the process of assignment . Would be so nice to be able to change the assignment without restarting this process.

    2 votes

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  19. Local activity datafields

    In K2 4.7 it was possible to configure local activity datafields. Actually this enables a lot of functionality: It allows you to encapsulate data which is only relevant for the particular activity and "hide" it from the rest of the process. Local datafields or private variables is a very common IT design principle - also for security. Why would I create a global datafield/variable to hold some data when I run an activity in a loop and this loop sends an email to a different user per iteration. Activity datafields were removed from K2 Five and it would be good…

    42 votes

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  20. Show Folio in View Flow

    Is it possible to display the folio name/number in the view flow? Currently I can only find out which workflow is displayed in the URL via the ID at the end, which is a bit inconvenient. In earlier versions the folio was included in the header of the view flow, which made it very easy to identify the displayed workflow.

    18 votes

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