7 - Nintex Promapp

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  1. Add the option to assign the sub-process in a portfolio to a system (where the process is automated)

    We want to assign a sub-process within a portfolio (mega-process) to a system (Oracle) as the sub-process called ‘Generate PO and send to Supplier’ is done automatically by the Oracle system.
    We have Oracle listed on our Promapp systems list, and can use it to assign swimlanes within a process to certain steps, but it does not come up as an option to assign it in the portfolio level.

    1 vote

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  2. Make some text boxes larger (Trigger/Starts, Inputs, Outputs)

    It would be great if the Trigger/Starts, Inputs and Outputs text boxes were larger/longer. It's difficult to type in, particularly for people learning to use Promapp, after typing a few words you can't see your sentence in full.

    7 votes

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  3. Improving the automatic dashboard notification email

    Would we improve the look and feel of the automatic dashboard notifications include:
    - Allowing us to customise the messages which appears
    - Extend the hyperlink in the email to either the entire box or also the number in the coloured, not just the text (please see attached image).
    Currently the hyperlink is only clickable if you click the words "Process Changes" or "Document Changes", however I am finding that users are trying to clicke the number in the colour box, or just the box area in general.

    6 votes

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  4. Ability to change ordering of Systems under Map view

    Systems are currently ordered alphabetically when selecting the 'Systems' option within the map view of a process.

    Is it possible to add a feature where a user could choose to order them by 'Step(s)' instead?

    2 votes

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  5. Have different branding options for different group of processes

    Hello,

    we use brands for e.g. our project management framework, including a logo. Therefore it would be great to have different 'branding options', so we can e.g. include the project management logo into all related processes.
    This is quite important for us, we strive to map all our processes in Promapp, but without branding option our marketing team will still recreate thosel processes in InDesign and we lose quite a lot of ability...

    Thank you!

    7 votes

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  6. Prevent users being disabled if they are a PO or PE

    It is currently possible to disable users when they are a PO/PE.
    There is no warning to tell you that you need to reassign their process ownership/expert responsibilities. Then when you go to reassign their processes as Process Owner, if the Process Expert is also disabled, it is not possible to reassign the PO.

    A few solutions:
    1) Prevent users being disabled if they are a PO or PE
    2) Warn the Promaster that they should be reassigned first
    3) Allow a PO to be reassigned even if the PE is disabled and vice versa.

    Please remember that Promasters leave…

    2 votes

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  7. change status of checklist from discarded

    When a checklist is discarded it cannot be reopened. Another team member discarded my current checklist.

    4 votes

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  8. Include a 'Reviewed It' button for when Explicit Reviews (configuration) is turned OFF

    When Explicit Reviews are turned OFF, the 'Out of Date' is calculated based on the last published date which is great.

    However if a process has not been updated (or is still current) after the expiry duration, the process becomes 'Out of Date' and currently the only way to make this process a published process again is to edit the process (just click around so the Save button appears) and the re-submit the process for approval and then publishing. This is because when Explicit Reviews are turned OFF, the 'Reviewed It' button is no longer available.

    This doesn't make sense...…

    2 votes

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  9. Have the option to split company dashboard into lower groups for embedding.

    The company dashboard shows useful data, however, we have three sub-groups that have separate viewing permissions and only want to display the information for one of these. At the moment there is only the option to embed the whole dashboard or quite manually generate a separate dashboard.

    1 vote

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  10. Allow PO/PE to respond to feedback by replying to email directly, instead of having to go into Promapp site

    Currently the system automatically emails Process Owners and Process Experts when a piece of feedback is received against a process.

    It would be much easier for the users to respond to feedback if they did not need to open up Promapp and if instead, the user replied to the automated email with their response. Similar to how Nintex Cases work, if support email you and you reply back to the email the response is automatically logged the case without you having to go into Customer Central.

    12 votes

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  11. Ability to alter the brand and colours

    Having the ability to alter the colours of Promapp would be a useful feature for organisations to customise it to their own branding.

    You can currently do this for the emails, which is great. However being able to do it for the general site would also be very helpful with embedding the system within the business.

    Even a small change such as allowing Promasters to customise the blue bar, buttons and font would be a significant change.

    8 votes

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  12. Possibility to copy text from the process map view instead of the procedure

    It would be great to have the possibility to copy the text from the process map view, and not only the procedure view.
    Most people use the map view, therefore it would be handy to have the possibility to copy the text shown there.

    9 votes

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  13. Add "Expand All" and "Collapse All" option for notes

    Add expand and collapse all option for notes. This would help when comparing versions and when searching for words using Ctrl+F in the procedure tab.

    18 votes

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  14. Ability to customise the widget to search select groups

    Seeking greater customisation ability of the Promapp widget to enable search results to be returned only from select groups.

    The purpose in this is to embed the widget on a specific business unit intranet site. This would be helpful for our large organisation where there is a huge amount of information contained in Promapp we need more options for filtering.

    2 votes

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  15. Report on When Processes were Published, Approved, Declined

    From program and user standpoint, it would be excellent to inform or show volume of processes published, approved or declined in a timeframe and to add, by Process Group.

    I have Process Owners starting to ask what their teams accomplished at my monthly forums.

    It also gives us indication on usership or behavior in general

    2 votes

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  16. Disable Autocomplete on Promapp

    Not really a feature but more highlighting a current issue we are experiencing (but was asked to post it here by Nintex Support).

    Currently Promapp has Autocomplete enabled on the site, so whenever a user tries to create a new process the 'Process Owner' and 'Process Expert' fields are both mapped to 'name' for autocomplete.
    If the user ends up clicking their name when autocomplete is shown, this causes Promapp not registereing the user as it was entered as plain text.

    This is something we come across every single training session we hold (as part of the training session we…

    5 votes

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  17. Restrict "group management" to Promasters - Functional Model

    Restrict "group management" to Promasters. I have had instances of users creating groups and it is making our folder structure wonky
    We have it set so the "users" are the ones still in training, and only have access to the training folder. Once they produce a few maps, we update their settings to "business analyst" so they can create maps anywhere in the system. We don't want them creating folders/groups though.

    1 vote

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  18. Reporting - Process List Report

    Ability to filer the Process List Report by Process Owner / Process Expert prior to exporting to excel.

    5 votes

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  19. Groups: Produce report on list of groups

    My business wants to be able to see the list of groups (with or without processes) so we can identify the groups (business functions) that still need mapping. The reports allow for the export of process lists but not a list of process groups. There is absolutely no way to do an audit on the process groups without it being done one at time. Not efficient at all.

    6 votes

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  20. Cost Summary Tab on Process Group Maps

    Provide a cost tab on the Group Process Map that displays a sum total of all the calculate sub processes total and allow for export to Excel.

    There currently is no "Cost" tab available on the Process Group level. Our company provides process efficiency consulting as a part of our sales cycle and need to show an ROI comparison of the current process cost and the estimated cost of our proposed process. Currently on process maps, the cost calculations of sub processes when included (Excluded not checked) in the parent process are recalculated at the annual volume of the linked…

    1 vote

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