7 - Nintex Promapp

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  1. SAML - Attribute Based Assignment possible

    We are shifting to AzureAD as our Identity and Access Solution. We have been told your product doesn't support Attribute-Based Assignment.

    The assignment of users should be able to be completed using with attribute-based functions Example expression:
    AAD Group = "MarketingUsers" then added to Promapp role “Marketing”

    Users can then be assigned the correct roles when they join or move teams automatically instead of the manual process which involves a delay to the user and a waste of admin time in provisioning and in UAR (user access review)

    1 vote

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  2. Enable 2 separate role allocation lists in the user profile (primary & secondary roles)

    Having the ability to allocate roles in 2 separate lists would enable roles to be allocated as a primary role or roles i.e. main job, and secondary role or roles i.e. interested in, which would effectively be a means to 'subscribe' to process notifications.

    The secondary role could be controlled by the user themselves as well in the User management page.

    The content of the notification email could be segregate by primary and secondary roles so the user can see which updates affect them directly and those that they have an interest in.

    1 vote

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  3. Publication Declined should revert new process to Unpublished instead of In Progress

    A new Process is in PAW (revision 0.xx) and Awaiting Publish. Once declined and back into editing state, it lists as In Progress. Instead, it needs to revert to Unpublished because the process has not been previously published. This inaccurate label confuses reporting.

    6 votes

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  4. 7 votes

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  5. When creating a process, have additional approvers as part of the approval workflow

    When creating a new process, even if you have delegated an additional approver to be part of the workflow, they are not 'counted' or brought in until it has been published at least one.

    As they are noted as part of the workflow, they should review/update changes from the start.

    6 votes

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  6. Ability to archive groups

    When we have archived all documents and processes within a group and an empty group remains, we are unable to delete or archive the group due to the content connected to it in the archive.

    We would like to have an ability to archive a group where it is empty of current content.

    4 votes

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  7. Clearer text in relation to Decision points

    Have had a request from one of our staff members - if you are reading the procedure text, rather than looking at the process map, it's a little confusing when you come to a decision point.

    Your options if you are linking to an activity as your yes or no are NEXT ACTIVITY and CONTINUE. It is not all that clear which bit is the next activity and which bit is the continuation (particularly for new users).

    The suggestion is that the text be clearer e.g. GO TO ACTIVITY 5.0, so you can tell exactly where to go. I know…

    1 vote

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  8. Improve unsuccessful search functionality

    It would be great to pull a report on the words users search so that we can see if the process titles or key words need to be changed to help users find the right processes.
    Would also be good if the search didn't find any matches to provide suggested search terms (similar to Google)

    8 votes

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  9. Allow the entering of other costs to get more complete view of total cost of process

    We are able to get cycle cost now, by adding time to activities and assigning the role to the activity. But that doesn't cover all the costs that may be associated with a process. Would be nice to be able to enter other costs as well, such as software cost, storage at Iron Mountain, etc. This would allow us to get a more complete view into the total cost for that process.

    4 votes

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  10. Multiple outputs when using decision diamond

    When using a decision diamond the process ends in two different places, which each have a distinct output. Unfortunately when entering an output there is no way to define which part of the process produces that specific output. The map shows both outputs flowing from both ends of the process.

    27 votes

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  11. Disallow/Warn/Add config item to avoid publishing with unassigned activities

    Disallowing a process to be published when there are unassigned activities would stop that from occurring.

    Either that or, as a minimum, a warning pop up when the publish button is clicked.

    Alternately, make it a config item that clients can control eg 'Enable publish with unassigned activities' (default setting would be off)

    18 votes

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  12. Aditional User Type allowed to Create Porcesses in Certain Allocated Groups

    There seems to be no middle ground between allowing all users to create process maps to then restricting it to only POs,PMs and BAs. It would be good to allow some users to be able to create process maps in selected groups, but not give them the same admin rights and powers of a BA or a PM.

    1 vote

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  13. Reference field in User Profile

    One of our analysts has requested a user reference field in the user profile. This would allow us to cross reference with another system using employee number.
    You could even have phone number and a way to download a nice contacts list.

    2 votes

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  14. Ability to email notifications to Process Owners for overdue or process reviews

    Currently you can only configure email notifications for reminders to review processes to Promasters.
    The only way process owners know when a process is overdue for review is through the 'My Reviews' dashboard and many users are not always in Promapp due to their role.

    Required - When a process is almost ready for review or overdue for review, an option in config settings should ne to send email notifications to process owners so they can attend to it.
    Same options as daily, weekly, monthly until the process is reviewed and republished.

    2 votes

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  15. search window in minimode

    When sharing a process group or groups in minimode, recipients can't avail of a search function. They have to click through the hierarchy and forage to find relevant processes, documents or forms.
    Having the awesome Promapp Search functionality in minimode would make this feature so much more powerful.

    1 vote

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  16. Ability to add roles to a responsibility

    As mentioned by Peter on the idea to increase the number of roles allowed to be assigned to an activity …

    The ability to add Roles to a Responsibility (in addition to being able to assign named persons to a responsibility) would be great and improve the communication of process changes to the right staff.

    Currently we only add staff to their job role, not to a generic responsibility as it's just not practical from a maintenance point of view to do so.

    If we could assign a role to a responsibility (or vice versa) that would mean staff receive…

    12 votes

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  17. Ability to modify approval settings

    It would be good to have the ability to modify approval settings/configurations for the approval module in Promapp. E.g. have settings for processes previously published and only updated not have to go through an approval process and just to go the publishing stage to be reviewed. Also the ability to set if stakeholders have to approve processes and settings that if a Promaster approves a process then other approver's tasks are over-ridden and the process goes for publishing are a few settings that would be nice to be able to modify.

    1 vote

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  18. Add the option to assign the sub-process in a portfolio to a system (where the process is automated)

    We want to assign a sub-process within a portfolio (mega-process) to a system (Oracle) as the sub-process called ‘Generate PO and send to Supplier’ is done automatically by the Oracle system.
    We have Oracle listed on our Promapp systems list, and can use it to assign swimlanes within a process to certain steps, but it does not come up as an option to assign it in the portfolio level.

    1 vote

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  19. Make some text boxes larger (Trigger/Starts, Inputs, Outputs)

    It would be great if the Trigger/Starts, Inputs and Outputs text boxes were larger/longer. It's difficult to type in, particularly for people learning to use Promapp, after typing a few words you can't see your sentence in full.

    7 votes

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  20. Improving the automatic dashboard notification email

    Would we improve the look and feel of the automatic dashboard notifications include:
    - Allowing us to customise the messages which appears
    - Extend the hyperlink in the email to either the entire box or also the number in the coloured, not just the text (please see attached image).
    Currently the hyperlink is only clickable if you click the words "Process Changes" or "Document Changes", however I am finding that users are trying to clicke the number in the colour box, or just the box area in general.

    6 votes

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