7 - Nintex Promapp

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  1. Improved Functionality for Transitioning Processes between Owner/Experts

    In order to better support transitions in process ownership, whether they are published or in development, I propose the following functionality be added.
    Break the Publish Now feature for Promaster's into 3 separate functions/Button.


    1. Transition O/E- This button would function to transition groups of processes not yet published between owners and experts. It would transition only it would NOT publish. Maintaining process approval structure and not signaling the original owner.


    2. Transition Publish- This button would transition groups of processes that may be in an additional layer of update or development. It would republish the process as an increase of 1…

    44 votes
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    Open for voting  ·  6 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  2. Add a report to capture process connections/dependencies.

    This proposed report would show for each process which other processes are connected to it (linked process, conditional, linked by decision diamond or via notes)

    Currently you can see this information for an individual process by going to the dependencies section of that process, but there is not way to generate reports with this information for a group of processes.

    Having this report and being able to export its results could aid in developing visual flows of connected processes, aid in change management efforts, and dealing with processes connections prior to archiving.

    27 votes
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    Open for voting  ·  3 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  3. More detail in Status column of the Process List report

    It would be great to have more detail in the Status column of the Process List report. Currently there seems to be only Published or Unpublished. I'd like to see 'Awaiting Approval' or 'In Progress' rather than 'Unpublished'. That way it would reflect the status as shown in the process itself (next to the title).

    14 votes
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    Open for voting  ·  4 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  4. Search role list when doing user maintenance

    We have a lot of roles and you need to scroll down the list to add or change a role. It would be helpful to have a search capability in this pop up box, or be able to jump to the section by alphabet.

    11 votes
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    planned  ·  3 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  5. Disallow/Warn/Add config item to avoid publishing with unassigned activities

    Disallowing a process to be published when there are unassigned activities would stop that from occurring.

    Either that or, as a minimum, a warning pop up when the publish button is clicked.

    Alternately, make it a config item that clients can control eg 'Enable publish with unassigned activities' (default setting would be off)

    15 votes
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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  6. Process approval workflow order preference

    When processes require approval the 'Subject Expert' should approve prior to the 'Owner' as best practice, however, Promapp does not allow that. With Promapp, the 'Owner' can approve prior to the SME and has no visibility as to whether the SME has previously approved. This causes issues with SME no longer having the Approval button on the process, plus often the SME may have changes that can't be made once the 'Owner' has already approved.

    It would be more suitable for the SME to approve prior to the process notification for approval going to the 'Owner' for approval.

    6 votes
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    2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  7. Case sensitive glossary

    It would be good to have a Glossary that is case sensitive. Currently IT (Information Technology) is being tagged every time we use the word 'it'.

    29 votes
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    Open for voting  ·  4 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  8. Multiple outputs when using decision diamond

    When using a decision diamond the process ends in two different places, which each have a distinct output. Unfortunately when entering an output there is no way to define which part of the process produces that specific output. The map shows both outputs flowing from both ends of the process.

    15 votes
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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  9. Glossary - Acronyms, Phrase, definition

    To improve glossary functionality I propose the following.
    1. There should be a data type called acronym as part of the glossary.
    This should be case sensitive. This would allow for the organization to set its own acronyms and thus ensure effective use.
    2. allow for users to have mulitple instances of an acronym. POC- Proof of concept, point of contact, . Allowing the process writer to designate a definition.
    3. If there are dominant definitions within Promapp instances, for example APQC, SAP, BPM, these could be part of a larger glossary function to help share concepts across multiple organizations.

    10 votes
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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  10. Ability to add roles to a responsibility

    As mentioned by Peter on the idea to increase the number of roles allowed to be assigned to an activity …

    The ability to add Roles to a Responsibility (in addition to being able to assign named persons to a responsibility) would be great and improve the communication of process changes to the right staff.

    Currently we only add staff to their job role, not to a generic responsibility as it's just not practical from a maintenance point of view to do so.

    If we could assign a role to a responsibility (or vice versa) that would mean staff receive…

    7 votes
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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  11. Have different branding options for different group of processes

    Hello,

    we use brands for e.g. our project management framework, including a logo. Therefore it would be great to have different 'branding options', so we can e.g. include the project management logo into all related processes.
    This is quite important for us, we strive to map all our processes in Promapp, but without branding option our marketing team will still recreate thosel processes in InDesign and we lose quite a lot of ability...

    Thank you!

    5 votes
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    0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  12. Allow PO/PE to respond to feedback by replying to email directly, instead of having to go into Promapp site

    Currently the system automatically emails Process Owners and Process Experts when a piece of feedback is received against a process.

    It would be much easier for the users to respond to feedback if they did not need to open up Promapp and if instead, the user replied to the automated email with their response. Similar to how Nintex Cases work, if support email you and you reply back to the email the response is automatically logged the case without you having to go into Customer Central.

    8 votes
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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  13. Increase number of roles able to be assigned to an activity to more than 6

    Currently there is a limit of 6 roles able to be assigned to any activity. This has lead to having to create an increasing number of group roles or responsibilities purely to use for the process e.g. xx requestor, xx approver, etc. I would like to be able to add all of the roles that will perform this action. Creation of additional roles creates an unnecessary administrative burden.

    41 votes
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    Open for voting  ·  8 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  14. Possibility to copy text from the process map view instead of the procedure

    It would be great to have the possibility to copy the text from the process map view, and not only the procedure view.
    Most people use the map view, therefore it would be handy to have the possibility to copy the text shown there.

    6 votes
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    Open for voting  ·  2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  15. Show input/trigger and output title in map view

    We notice that staff rarely look at the inputs and outputs because in the map view it doesn't show what the specific input/output is, and in the procedure view the input is listed at the end of the process activities. Therefore our inputs/trigger information is mapped as Activity 1 in most processes.

    Suggestion to improve this: the green input/trigger box show the activity name - as it does for each activity in the body of the process. Likewise for the output box.

    2 votes
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    1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  16. Ability to move processes between process groups in 'Manage Groups'

    Introduce the ability to move processes between process groups within 'Manage Groups'. This would provide a better flow when moving through the options.

    2 votes
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    1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  17. Groups: Produce report on list of groups

    My business wants to be able to see the list of groups (with or without processes) so we can identify the groups (business functions) that still need mapping. The reports allow for the export of process lists but not a list of process groups. There is absolutely no way to do an audit on the process groups without it being done one at time. Not efficient at all.

    5 votes
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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  18. Restrict access to a minimode once a process has been archived

    Please can Minimode advise "Sorry, this has been archived, no longer available' message once a Process has been archived.

    Currently it allows access to the archived (empty) Process

    34 votes
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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  19. Ability to lock down the My Profile picture and ability to sync picture with Office365 profile

    Ability to lock down the My Profile picture and ability to sync picture with Office365 profile. Some organisations like ours requires professional looking pictures and not allow users to add in silly pictures/characters.
    1. Add a setting in config settings to allow/not allow user to update their profile picture
    2. Allow option to sync with Office365 profile pictures.

    4 votes
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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  20. Reporting - Process List Report

    Ability to filer the Process List Report by Process Owner / Process Expert prior to exporting to excel.

    3 votes
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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
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