Disable 'Submit for Approval' while @TODO items are present
There are instances when process editors overlook resolving @TODO items prior to submitting processes for approval. It would be helpful if the system could prevent the submission of processes while there are unresolved @TODO items present. Perhaps when the user goes to click 'Submit for Approval' a window could appear advising that there are unresolved @TODO items and call out where in the process these are.
Noala Degasperis commented
I agree with Clare this would be good as a configuration setting that each client organization can decide to turn on or off (eg 'Allow publishing with @todo items" or maybe 'Warn when publishing with @todo items').
Note this would be for both PAW and non-PAW.
Clare Cliff commented
Perhaps this could be a configured setting so that businesses could individually decide whether or not to allow publishing with @todo items?
Caitlin Mills commented
I like the idea of a reminder window popping up to alert the process editor that there are outstanding @todos as I agree that these often get missed or overlooked.
However, I would still like processes to be able to be submitted for approval and published with outstanding @todos as we are encouraging our writers to use the @todo function to identify opportunities for improvement (e.g. @todo create a template/checklist) and points in the process where it will link to another process that has not yet been created. (e.g. @todo link to approve a purchase order process once this has been created). We then ask our process reviewers to check any @todos when they complete the process review in the hope that the @todo has been completed within the review period.
We find that this is a really good way of communicating to the rest of the organisation that the process writer is aware of the need to link to another process or to create a resource to link to the process but has not had the opportunity to action this yet.
Appreciate everyone handles these sorts of situations differently but this is the approach we are using and appears to be successful to date!
AdminKerry (Admin, Nintex) commented
Great idea, thanks for the feedback. I'll open this up for voting to gauge interest from other clients.