7 - Nintex Promapp

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  1. Improved Functionality for Transitioning Processes between Owner/Experts

    In order to better support transitions in process ownership, whether they are published or in development, I propose the following functionality be added.
    Break the Publish Now feature for Promaster's into 3 separate functions/Button.

    1. Transition O/E- This button would function to transition groups of processes not yet published between owners and experts. It would transition only it would NOT publish. Maintaining process approval structure and not signaling the original owner.

    2. Transition Publish- This button would transition groups of processes that may be in an additional layer of update or development. It would republish the process as an increase of 1…

    56 votes

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    Open for voting  ·  7 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  2. Mass transfer of @TODO (eg. when someone leaves the company)

    When you transfer Ownership (Owner/Expert) of a process, you should also get the option to transfer any @TODO within that process that are assigned to the same person.
    OR
    Facility to transfer @TODO that are assigned to a particular person on mass.

    55 votes

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    Open for voting  ·  6 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  3. Review all images and documents attached to a process under the process review, rather than separately

    With hundreds of processes requiring review that include 10 or more screenshots or videos (images) it is painfully time consuming going through each item individually for each process. As these images also require a review it creates hundreds of items for review in the backlog.

    As all images, videos, and documents attached to a process are reviewed at the time of the process review it would awesome if when a process is reviewed that all the attachments are considered reviewed and marked as complete at the same time.

    54 votes

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    9 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  4. Increase number of roles able to be assigned to an activity to more than 6

    Currently there is a limit of 6 roles able to be assigned to any activity. This has lead to having to create an increasing number of group roles or responsibilities purely to use for the process e.g. xx requestor, xx approver, etc. I would like to be able to add all of the roles that will perform this action. Creation of additional roles creates an unnecessary administrative burden.

    49 votes

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    Open for voting  ·  8 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  5. Ability to move opened document images when in Procedure View

    Hi - small enhancement if feasible.

    From the persona of the Promaster, or reader of a process in Procedure view, it would be great to have ability to move around an image you have opened up in an Activity so that you can see the image and the task steps simultaneously.

    When I am doing a quality and usability check for document images the image covers up the task content in the background.

    45 votes

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    Open for voting  ·  4 comments  ·  Documents  ·  Flag idea as inappropriate…  ·  Admin →
  6. Add a report to capture process connections/dependencies.

    This proposed report would show for each process which other processes are connected to it (linked process, conditional, linked by decision diamond or via notes)

    Currently you can see this information for an individual process by going to the dependencies section of that process, but there is not way to generate reports with this information for a group of processes.

    Having this report and being able to export its results could aid in developing visual flows of connected processes, aid in change management efforts, and dealing with processes connections prior to archiving.

    43 votes

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    Open for voting  ·  7 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  7. Bulk archive/delete of processes

    We create processes during training that serve no purpose after the training session. It can take a long time to search for these and archive/delete them one by one. It would be a lot quicker if this could be done in bulk, by searching for processes with a certain name and then selecting the ones you want to archive/delete in bulk.

    41 votes

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    Open for voting  ·  3 comments  ·  Improvement add-on  ·  Flag idea as inappropriate…  ·  Admin →
  8. Process Review - Reviewed It vs Publishing Changes

    Currently for an 'Out of Date' process:

    If no changes are required, the Process owner/expert will go into their "My Reviews" page, click "Reviewed It" and provide a comment like "No changes required".

    If changes are required, the Process owner/expert will go into the process, make the necessary changes and get it published. However this still required the Process owner/expert to go back into "My Reviews", click "Reviewed It" and provide a comment (which will be the same comment as the comment left for submit for approval).

    Suggestion would be to:
    a.) make the review date be (re)calculated from the…

    41 votes

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    7 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. Show draft/unpublished processes that are using documents

    Documents cannot be deleted if they are attached to a published process (which is fair) however they also cannot be deleted if they are attached to an unpublished process, which is harder to track down.

    This also makes identifying orphaned documents much harder since there are false positives.

    Showing the unpublished processes (along with an indicator) would make this much easier.

    41 votes

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    4 comments  ·  Documents  ·  Flag idea as inappropriate…  ·  Admin →
  10. Include ability to do text formatting within tasks and notes (text editor)

    This request has come up time and time again and pertains to procedure view rather than map view. There are times we'd like to call special attention to viewer to some section(s) and currently it's quite challenging.

    41 votes

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    7 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →

    Due to the Promapp paradigm that the best processes are simple, streamlined and very uncluttered, this is not on our roadmap for the short term.

    While we won’t recommend this approach for the same reasons as above, you may consider using *asterisks" ALL CAPS or other basic callouts if needed. I realize this isn’t your ideal solution but after so many years of seeing what works and what doesn’t, we want to make sure we aren’t losing our core paradigm.

  11. Trigger email sent to owner/experts of dependancies/inputs/outputs when a change to the process occurs

    When a change is made to a process a trigger email should be sent to any Dependancies/Inputs/Outputs process process owners/experts to see if the change effects their process - this would allow end to end thinking and visibility of changes

    39 votes

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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  12. Case sensitive glossary

    It would be good to have a Glossary that is case sensitive. Currently IT (Information Technology) is being tagged every time we use the word 'it'.

    38 votes

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    Open for voting  ·  4 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  13. Restrict access to a minimode once a process has been archived

    Please can Minimode advise "Sorry, this has been archived, no longer available' message once a Process has been archived.

    Currently it allows access to the archived (empty) Process

    38 votes

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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  14. Reporting - Add 'business area' to user profile

    Ability to record a business area with a user as part of their profile so that reporting can be created by business area. At the moment there is no way to work out which business area a user belongs to
    i.e. if wanting to report on ‘Promapp Activity’ by business area via
    a. Number of staff of the business area that have been set up as a Promapp user

    b. Number of staff of the business area that have logged into Promapp
    c. Number of staff of the business area that have viewed processes

    38 votes

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    6 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  15. Process and Document Review dates configuration more flexible

    Review dates should calculate from the date the review is DONE not the day it is due.

    review dates should be more flexible - if review is done in the middle of the review period why can't we mark it as reviewed and reset the schedule?

    37 votes

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    3 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →

    This is one of the most highly voted items but unfortunately no updates as of now. This is not on the near term roadmap, but we’ll consider this once our current in progress work is complete. Thanks again for all the feedback.

  16. Better system for lean tags

    We use lean tags a lot and some of the most frustrating things with this feature are we had to create work around because we didn't want the user experience to be polluted by potential improvement ideas found during the writing process. We hide our lean tags in 'hidden activities' but it doesn't hide it on the procedure view, only on the map view.

    In addition, there is no way to track whether a lean tag has been actioned (implemented, reviewed, not accepted) in Promapp.

    It would be great to see:

    (1) an option for lean tags to have a…

    33 votes

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    6 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  17. Option to decide if a document (image, video, pdf, etc) should be added to the Promapp library

    When writing a process with attachments, especially screenshots, it is often not necessary for that image to be added to the documents library. It would be great to be able to tick a box that says this document is not required in the library but is still attached to the process, that way it would reduce image clutter in the library (that really should be for documents) and reduce the amount of reviews required on individual document library items

    32 votes

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    5 comments  ·  Documents  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add hyperlink to an email address in a process

    In a process we want staff to send an issue to a shared mail box but we are unable to make the email address a hyperlink.

    31 votes

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    Open for voting  ·  5 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  19. RACI on Activities/Tasks

    RACI on Activities/Tasks:

    1. On Activities we can only relate responsible role but not accountable.
    2. On Tasks there is no option of mapping any RACI assignments

    Recommendation: Transfer the existing functionality on Task level (instead of Activity) and then populate it automatically on the Activity level to create the swimalane

    28 votes

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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  20. Ability to show decision loops in a process on the Map

    As most Business Process in the world are not just straight linear processes and can have steps that based on decisions or choices made that the process could loop back to an activity that has already occurred in the process or actually skip steps forward. Yes you can make these comments on activities in the form of notes but at a high level if you just look at the mapping of the process you would never see that.

    27 votes

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    Open for voting  ·  6 comments  ·  Improvement add-on  ·  Flag idea as inappropriate…  ·  Admin →
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