7 - Nintex Promapp

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  1. Add "Expand All" and "Collapse All" option for notes

    Add expand and collapse all option for notes. This would help when comparing versions and when searching for words using Ctrl+F in the procedure tab.

    18 votes

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    Open for voting  ·  2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  2. Additional Email Capabilities

    This will include some that have already been mentioned.
    Essentially my suggestion is to add additional capabilities for emails in Promapp, please see below:
    1. Ability to edit system generated emails (e.g. Process Approval Submitted) - This will allow us the ability to better tweak the language to suit our users and also ability to include resources in our emails (our current work around is including these resources in the email signature)

    1. Ability to configure timing of initial emails sent from system for reviews (idea already posted here)

    2. Ability to enable and configure the timing and number of reminder emails.…

    18 votes

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    0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  3. Ability to add timeframe across activities.

    Allow a number of days etc. to be prescribed over multiple activities so that an overarching timeline can be allocated. For example from activity 1 through to 10 takes 30 days.

    17 votes

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    Open for voting  ·  2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  4. Specify the 'Next' and 'Continue' Activity IDs in Process Text Description

    For decisions on a Process map it is obvious which Activity the "Yes" and "No" alternatives point to; however in the text description (the 'Procedure') it is less clear, and can be confusing for those users who prefer to read text without referencing the map.

    It would be helpful if the text description could be expanded to include the IDs of the Activities for the 'Yes' and 'No' alternative paths.

    17 votes

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    Open for voting  ·  2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  5. Reporting document reviews

    You can run a report for process reviews due but not for documents and we would find this very useful.

    17 votes

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    Open for voting  ·  6 comments  ·  Documents  ·  Flag idea as inappropriate…  ·  Admin →
  6. Create user notification alerts for when Sugegsted Processes are submitted.

    Currently, there are no alerts for Promasters, experts or owners for when suggested processes are submitted.

    17 votes

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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  7. Process review notifications

    Currently, with Explicit Process Review turned on, we are notified that there is a process that needs to be reviewed. A notification is added to the dashboard prompting action. When the review is attempted an error is generated because the review is outside of 8weeks from due date.

    I propose that the notification isn't delivered to the dashboard until the action is able to be completed. Getting a notification 2 weeks beofre being able to complete the task is pointless and wastes time investigating the dashboard notifications.

    16 votes

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    Open for voting  ·  2 comments  ·  Process Variations  ·  Flag idea as inappropriate…  ·  Admin →
  8. View documents without having to download and save

    Each time a document or file is viewed it has to be downloaded to the computer and is stored on the hard drive, usually in a default directory. It would be useful if downloading was an option or at the very least an option to delete the document after it was downloaded and viewed. e.g. if one wants to view a PDF on the web this can be done without having to download the file.

    16 votes

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    5 comments  ·  Documents  ·  Flag idea as inappropriate…  ·  Admin →
  9. Provide a word 'replace with' function like Microsoft has

    When we re-brand a product name/team name, the name needs to be changed in every single process (mainly notes and tasks). To avoid having to change it in every single process, I would welcome an option like Microsoft has to replace a word with another word in all my processes. It would save a lot of time.

    15 votes

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    Open for voting  ·  5 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  10. Remove declined processes from the publish list...

    As a publisher. Once Ive declined a process I want it removed from my list...i.e. it should be automatically sent back to "In Progress" status.
    What Im having to do now is go in and edit and save the process to remove it from the list.

    15 votes

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    Open for voting  ·  4 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Policy links shouldn't display them as "Processes"

    When a Policy link is added to a Process (e.g. within a Note in the Process), the link reads "Process" which can be misleading.

    For example, at CST we have a Policy that describes when funds leaving an account should be processed as a Withdrawal vs. a Reversal (see attachment 1).

    But when that Policy is linked to a Process, the link doesn't say "Policy", it says "Process" see attachment 2). Ideally, the link should say Policy.

    15 votes

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    1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  12. Microsoft Search (intranet/bing) return Nintex promapp results

    Provide a way to return Promapp results to 365 Microsoft Search so that Modern SharePoint search results can include Promapp processes, either in line or as a vertical result set.

    So that organisations who are moving from classic SharePoint to Modern SharePoint have an upgrade pathway without loss of functionality.

    Ideally provide:
    - a Microsoft Search connector, visible within Microsoft Search admin connector screen.
    and or
    - a way to allow Basic web authentication for Microsoft search only, as well as SSO for normal users

    Further detail
    - https://community.nintex.com/t5/Nintex-Promapp/Microsoft-Search-Vertical-for-Nintex-Promapp-how-to/m-p/114095#M252

    https://techcommunity.microsoft.com/t5/microsoft-search/microsoft-search-vertical-for-nintex-promapp-how-to/m-p/1447294#M1175

    14 votes

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    Open for voting  ·  2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  13. Add Audit Logs for User Creation and Updates

    It would be helpful to have audit logs for user creation and changes to user accounts. Our organization has an Access Management team, so it would useful to be able to tell who created a user account or who made changes in the event there are questions or issues.

    14 votes

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    Open for voting  ·  3 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  14. Either include an auto-save option or build a warning that alerts user they are about to be timed out

    Users who are interrupted with flow of work sometime lose effort when they go afk for a while (is it 2 hours?), then potentially pick up where they left off only to learn they have lost all their recent work because the system logged them out (time out) already. There is no notification at all... ideally one to warn it will occur soon, and another that says they have been timed out.

    I wonder if an auto-save feature would help... perhaps auto-save doesn't change versioning and that's still manually controlled when physically selecting Save.

    14 votes

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    Open for voting  ·  3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. Language Translation

    Allow a translate function for Promapp and Minimode to ensure all Team members can view the process - Culturally our team member's first language isn't necessarily English and giving these teams the ability to view Processes in their first language would help coaching and training.

    14 votes

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    1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  16. keyword

    Can we have either an attached keyword report or under the Process List report, a column added to include the documented Keywords attached to the Process?

    14 votes

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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  17. Documents: force a search of existing Promapp documents before adding a document

    Documents: force a search of existing Promapp documents before adding a document

    There is currently no way (other than rigorous training) to ensure editors check for the existence of a document in Promapp before adding a new document into a process. This results in many duplicated documents.
    Proposed solution: Restrict the first step of creating a document to a search of documents in Promapp to verify if the document has already been created in Promapp. Once verified that it does not exist provide the option then to either Upload or Link the new document.

    13 votes

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    Open for voting  ·  3 comments  ·  Documents  ·  Flag idea as inappropriate…  ·  Admin →
  18. Declined process - remove feedback response requirement

    When a process is declined, the submitter is notified in the Feedback/Improvement Suggestions view (in addition to email), which works well. However, to clear the notification, the submitter needs to respond to the declined notification and mark as resolved. This is unnecessary in most cases and overstates the number of feedback actually requiring action.
    Please consider a way to be notified of a declined process without the submitter needing to respond to the declined notification.

    13 votes

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    Open for voting  ·  1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  19. Images

    The ability to copy and paste/click and drag images into tasks or procedures

    13 votes

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    0 comments  ·  Documents  ·  Flag idea as inappropriate…  ·  Admin →
  20. Promapp having an inbuilt Snagit tool

    It would be great if Promapp had an inbuilt Sangit tool. Snagit is great for caputring and editing images to use in procedures. Haivng one inbuilt into Promapp would save us having to purchase additional software to write procedures.

    13 votes

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    0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
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