7 - Nintex Promapp

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  1. Ability to modify approval settings

    It would be good to have the ability to modify approval settings/configurations for the approval module in Promapp. E.g. have settings for processes previously published and only updated not have to go through an approval process and just to go the publishing stage to be reviewed. Also the ability to set if stakeholders have to approve processes and settings that if a Promaster approves a process then other approver's tasks are over-ridden and the process goes for publishing are a few settings that would be nice to be able to modify.

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  2. Add the option to assign the sub-process in a portfolio to a system (where the process is automated)

    We want to assign a sub-process within a portfolio (mega-process) to a system (Oracle) as the sub-process called ‘Generate PO and send to Supplier’ is done automatically by the Oracle system.
    We have Oracle listed on our Promapp systems list, and can use it to assign swimlanes within a process to certain steps, but it does not come up as an option to assign it in the portfolio level.

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  3. Change the term "decline" to something a little more user friendly

    Some of my staff have been offended and put off redoing their processes when I decline them (perhaps they are feeling a little touchy) by the harsh word decline and have asked if we can change this word to something a little more user friendly - I am open to ideas of what this word may be - it may be that I need to ask them to toughen up a bit ????

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  4. Have the option to split company dashboard into lower groups for embedding.

    The company dashboard shows useful data, however, we have three sub-groups that have separate viewing permissions and only want to display the information for one of these. At the moment there is only the option to embed the whole dashboard or quite manually generate a separate dashboard.

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  5. Deleting onboarding in progress or closed

    Would like to be able to delete closed or in in-progress onboarding for occasions where this is no longer applicable or created in error.

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  6. Add 'Referenced Processes' & 'Online Resource/Other" to Training Units CSV report

    Each Training Unit references the following information:

    1. Referenced Processes
    2. Online Resource/Other

    When exporting the list of Training Units it would be useful to include the above information as well.
    ‘Tags’ are already included in this report but having the above would also be incredibly useful as a quick summary to find out which SOPs are linked to the Training Units.

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  7. More flexibility in selecting Signoffs for Risk Controls

    When editing a Control, the Signoff box has three radio buttons, one of which is Process Owner /Expert (the others are Activity Role or Nominated) . If you choose Process Owner / Expert it adds both individuals to the Signoff. We want to allocate the Accountability for sigh off ONLY to the Process Expert, so can you please add another radio button for only Process Expert

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  8. Restrict "group management" to Promasters - Functional Model

    Restrict "group management" to Promasters. I have had instances of users creating groups and it is making our folder structure wonky
    We have it set so the "users" are the ones still in training, and only have access to the training folder. Once they produce a few maps, we update their settings to "business analyst" so they can create maps anywhere in the system. We don't want them creating folders/groups though.

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  9. Risk module - edit review frequency for individual risks

    Occasionally we want to reset risk review dates for some particular risks, this might be to offset the review dates for some risks, or to push an individual risk out if it has been reviewed out of sequence

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  10. Consider creating a distribution list to be used in Checklist assign to function

    Hi
    We have a scenario where our Site based Engineers do not know who is on shift in our Perth office and as such, cannot utilise the assign function in the Checklists.
    They would like to see if a distribution list can be created with ALL relevant individuals expected to be responsible to carry out the said activity once assigned by the engineers?
    (This will enable someone on that distribution list, irrespective if they are on shift or not, to be responsible for that activity / task to be carried out).
    In its current form, this procedure as a compliance…

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  11. Improved Document Approval Workflows

    Could the document approval workflow be improved to include a "Change Declined" Status that is only visible to Document Owners, Document Approvers, BA and Promasters?

    If a document approver rejects a document, the status of the document remains as "Awaiting Approval". There is currently no way to return the document to it's previous state without replacing it with the existing version.
    This means the options we have are either double handling (replace the document with the existing document) or leave the document in the status of "Awaiting Approval" until it's next update (even though the document change has been rejected).

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  12. Cost Summary Tab on Process Group Maps

    Provide a cost tab on the Group Process Map that displays a sum total of all the calculate sub processes total and allow for export to Excel.

    There currently is no "Cost" tab available on the Process Group level. Our company provides process efficiency consulting as a part of our sales cycle and need to show an ROI comparison of the current process cost and the estimated cost of our proposed process. Currently on process maps, the cost calculations of sub processes when included (Excluded not checked) in the parent process are recalculated at the annual volume of the linked…

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  13. Make swimlanes systems-agnostic

    Currently, swimlanes are auto-created every time a new combination of role/responsibility or system is entered into the "assign role" section of an activity.

    This creates multiple swimlanes if the same role uses different systems within a process, resulting in a messy process map.

    Having system tags in an activity is a useful function, though.

    It would be excellent to be able to "switch off" the inclusion of systems as determinants of additional swimlanes.

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  14. French language functionality

    Would love to promote French up the priority list as a preferred language so that the system could be wider accepted across Canada which is officially a bi lingual country

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  15. Critical Controls Tag

    Identify process steps that has a critical control through a badge on the activity level, similar to how a system tag is displayed.

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  16. Display change description in dashboard (even when auto-publish is on)

    When a process is sent for approval, the editor enters a short description of the change. This appears on the dashboard and helps the approvers understand what has changed.

    However when Auto-Publish is turned on, this change message is over written with a generic message "All approvals received. Auto published because no Publishers specified." This message isn't helpful for users and confuses some people, while the original change description provides relevant information but is now hidden. The change description can be found in the process change log, but this isn't an area that most people will visit.

    Request is for…

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  17. Ability to configure process map default view

    As the administrator I would like the ability to change the default view of a process map (or have multiple views for different users) to display what is relevant for the viewer. E.g. someone in the field would be interested in seeing just a map or process but not all the other details on timeframes, RACI, review date, etc. where as others may need to see some of that info or all of that info.

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  18. When reporting on training units, scheduled date does not display when completed date

    Scheduled dates should always be maintained so we can identify if people completed units on time or late. Currently we won't know if a training unit was completed late if they have completed it because the scheduled date is removed when a completed date is added.

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  19. Track in progress changes in Promapp reports

    Provide an additional field to apply to Promapp reports that track changes made to the owners/experts of processes and documents. Not tracking these changes makes it difficult to provide change of ownership proof to external organisations that approve sensitive processes before publishing.

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  20. export document tag list

    we would like to export a csv file of the document tags as a reference point for the document owners to allocate tags consistently.

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