7 - Nintex Promapp

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  1. Enable 2 separate role allocation lists in the user profile (primary & secondary roles)

    Having the ability to allocate roles in 2 separate lists would enable roles to be allocated as a primary role or roles i.e. main job, and secondary role or roles i.e. interested in, which would effectively be a means to 'subscribe' to process notifications.

    The secondary role could be controlled by the user themselves as well in the User management page.

    The content of the notification email could be segregate by primary and secondary roles so the user can see which updates affect them directly and those that they have an interest in.

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  2. Function to turn off automated checklist emails

    Please develop functionality for a checklist based setting that enables or disables automated emails from a checklist as the tasks are completed.

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  3. Clearer text in relation to Decision points

    Have had a request from one of our staff members - if you are reading the procedure text, rather than looking at the process map, it's a little confusing when you come to a decision point.

    Your options if you are linking to an activity as your yes or no are NEXT ACTIVITY and CONTINUE. It is not all that clear which bit is the next activity and which bit is the continuation (particularly for new users).

    The suggestion is that the text be clearer e.g. GO TO ACTIVITY 5.0, so you can tell exactly where to go. I know…

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  4. Selection boxes for Risk rating

    Please add selection boxes to the Risk rating selections to allow us to include the additional custom ratings we add to either to Residual and/or Inherent Risk rating calculations. In our example we added a rating called Velocity which we would like to apply to both the Residual and Inherent risk calculations, whereas something like Control effectiveness would only apply to the residual risk calculation. At the moment, with velocity only calculated as part of the Residual wisk value, our residual risk is showing as higher than the inherent risk.

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  5. Customisable popup when publishing a process

    After a process is published there may be extra steps that a user has to perform outside of Promapp. It would be nice to have a popup box appear to alert users of these actions and include hyperlinks to the sites where these actions are performed. E.g. for us it is recording any improvements in our improvements register, so the popup would contain a link to this register.

    If this is not possible then is there a way of generating a report that identifies any improvements in the cost fields (active time/cost per cycle) and have that report auto generated…

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  6. SAML - Attribute Based Assignment possible

    We are shifting to AzureAD as our Identity and Access Solution. We have been told your product doesn't support Attribute-Based Assignment.

    The assignment of users should be able to be completed using with attribute-based functions Example expression:
    AAD Group = "MarketingUsers" then added to Promapp role “Marketing”

    Users can then be assigned the correct roles when they join or move teams automatically instead of the manual process which involves a delay to the user and a waste of admin time in provisioning and in UAR (user access review)

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  7. Aditional User Type allowed to Create Porcesses in Certain Allocated Groups

    There seems to be no middle ground between allowing all users to create process maps to then restricting it to only POs,PMs and BAs. It would be good to allow some users to be able to create process maps in selected groups, but not give them the same admin rights and powers of a BA or a PM.

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  8. search window in minimode

    When sharing a process group or groups in minimode, recipients can't avail of a search function. They have to click through the hierarchy and forage to find relevant processes, documents or forms.
    Having the awesome Promapp Search functionality in minimode would make this feature so much more powerful.

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  9. Risk Module - Additional Features to Ensure Risk Compliance for Government Organisations

    The risk module lacks compliance and risk management aspects especially for government organisations. As a Local Government we report to the state governments and to manage our risks to be compliant we need additional setting options and features added to the module to comply with relevant standards such as ISO 31000 risk management and ISO 19600 compliance management standards.

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  10. Ability to modify approval settings

    It would be good to have the ability to modify approval settings/configurations for the approval module in Promapp. E.g. have settings for processes previously published and only updated not have to go through an approval process and just to go the publishing stage to be reviewed. Also the ability to set if stakeholders have to approve processes and settings that if a Promaster approves a process then other approver's tasks are over-ridden and the process goes for publishing are a few settings that would be nice to be able to modify.

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  11. Add the option to assign the sub-process in a portfolio to a system (where the process is automated)

    We want to assign a sub-process within a portfolio (mega-process) to a system (Oracle) as the sub-process called ‘Generate PO and send to Supplier’ is done automatically by the Oracle system.
    We have Oracle listed on our Promapp systems list, and can use it to assign swimlanes within a process to certain steps, but it does not come up as an option to assign it in the portfolio level.

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  12. Change the term "decline" to something a little more user friendly

    Some of my staff have been offended and put off redoing their processes when I decline them (perhaps they are feeling a little touchy) by the harsh word decline and have asked if we can change this word to something a little more user friendly - I am open to ideas of what this word may be - it may be that I need to ask them to toughen up a bit ????

    1 vote

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  13. Have the option to split company dashboard into lower groups for embedding.

    The company dashboard shows useful data, however, we have three sub-groups that have separate viewing permissions and only want to display the information for one of these. At the moment there is only the option to embed the whole dashboard or quite manually generate a separate dashboard.

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  14. Deleting onboarding in progress or closed

    Would like to be able to delete closed or in in-progress onboarding for occasions where this is no longer applicable or created in error.

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  15. Add 'Referenced Processes' & 'Online Resource/Other" to Training Units CSV report

    Each Training Unit references the following information:

    1. Referenced Processes
    2. Online Resource/Other

    When exporting the list of Training Units it would be useful to include the above information as well.
    ‘Tags’ are already included in this report but having the above would also be incredibly useful as a quick summary to find out which SOPs are linked to the Training Units.

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  16. More flexibility in selecting Signoffs for Risk Controls

    When editing a Control, the Signoff box has three radio buttons, one of which is Process Owner /Expert (the others are Activity Role or Nominated) . If you choose Process Owner / Expert it adds both individuals to the Signoff. We want to allocate the Accountability for sigh off ONLY to the Process Expert, so can you please add another radio button for only Process Expert

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  17. Restrict "group management" to Promasters - Functional Model

    Restrict "group management" to Promasters. I have had instances of users creating groups and it is making our folder structure wonky
    We have it set so the "users" are the ones still in training, and only have access to the training folder. Once they produce a few maps, we update their settings to "business analyst" so they can create maps anywhere in the system. We don't want them creating folders/groups though.

    1 vote

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  18. Risk module - edit review frequency for individual risks

    Occasionally we want to reset risk review dates for some particular risks, this might be to offset the review dates for some risks, or to push an individual risk out if it has been reviewed out of sequence

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  19. Consider creating a distribution list to be used in Checklist assign to function

    Hi
    We have a scenario where our Site based Engineers do not know who is on shift in our Perth office and as such, cannot utilise the assign function in the Checklists.
    They would like to see if a distribution list can be created with ALL relevant individuals expected to be responsible to carry out the said activity once assigned by the engineers?
    (This will enable someone on that distribution list, irrespective if they are on shift or not, to be responsible for that activity / task to be carried out).
    In its current form, this procedure as a compliance…

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  20. Improved Document Approval Workflows

    Could the document approval workflow be improved to include a "Change Declined" Status that is only visible to Document Owners, Document Approvers, BA and Promasters?

    If a document approver rejects a document, the status of the document remains as "Awaiting Approval". There is currently no way to return the document to it's previous state without replacing it with the existing version.
    This means the options we have are either double handling (replace the document with the existing document) or leave the document in the status of "Awaiting Approval" until it's next update (even though the document change has been rejected).

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