7 - Nintex Promapp

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  1. Publication Declined should revert new process to Unpublished instead of In Progress

    A new Process is in PAW (revision 0.xx) and Awaiting Publish. Once declined and back into editing state, it lists as In Progress. Instead, it needs to revert to Unpublished because the process has not been previously published. This inaccurate label confuses reporting.

    6 votes

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  2. 7 votes

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  3. 2 votes

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  4. Function to turn off automated checklist emails

    Please develop functionality for a checklist based setting that enables or disables automated emails from a checklist as the tasks are completed.

    1 vote

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  5. When creating a process, have additional approvers as part of the approval workflow

    When creating a new process, even if you have delegated an additional approver to be part of the workflow, they are not 'counted' or brought in until it has been published at least one.

    As they are noted as part of the workflow, they should review/update changes from the start.

    6 votes

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  6. Ability to archive groups

    When we have archived all documents and processes within a group and an empty group remains, we are unable to delete or archive the group due to the content connected to it in the archive.

    We would like to have an ability to archive a group where it is empty of current content.

    4 votes

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  7. Clearer text in relation to Decision points

    Have had a request from one of our staff members - if you are reading the procedure text, rather than looking at the process map, it's a little confusing when you come to a decision point.

    Your options if you are linking to an activity as your yes or no are NEXT ACTIVITY and CONTINUE. It is not all that clear which bit is the next activity and which bit is the continuation (particularly for new users).

    The suggestion is that the text be clearer e.g. GO TO ACTIVITY 5.0, so you can tell exactly where to go. I know…

    1 vote

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  8. Selection boxes for Risk rating

    Please add selection boxes to the Risk rating selections to allow us to include the additional custom ratings we add to either to Residual and/or Inherent Risk rating calculations. In our example we added a rating called Velocity which we would like to apply to both the Residual and Inherent risk calculations, whereas something like Control effectiveness would only apply to the residual risk calculation. At the moment, with velocity only calculated as part of the Residual wisk value, our residual risk is showing as higher than the inherent risk.

    1 vote

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  9. Improve unsuccessful search functionality

    It would be great to pull a report on the words users search so that we can see if the process titles or key words need to be changed to help users find the right processes.
    Would also be good if the search didn't find any matches to provide suggested search terms (similar to Google)

    8 votes

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  10. Allow the entering of other costs to get more complete view of total cost of process

    We are able to get cycle cost now, by adding time to activities and assigning the role to the activity. But that doesn't cover all the costs that may be associated with a process. Would be nice to be able to enter other costs as well, such as software cost, storage at Iron Mountain, etc. This would allow us to get a more complete view into the total cost for that process.

    4 votes

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  11. Correlate the Out of Date Processes 'donut' number with the linked report

    The report generated by clicking 'View Report' on the Total Processes donut (on either the Governance Dashboard or at the bottom of the Promapp homepage) does not reconcile with the number shown on the donut.

    Promapp have confirmed this is because the donut counts each process only once, whereas the report includes entries for shortcut processes (ie a process that has shortcuts is counted multiple times).

    This is very unhelpful when reporting to management.

    When running the Process Review Dates report from the Admin) Reports menu there is no option to exclude shortcuts.

    I recommend the report linked to the…

    2 votes

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  12. Improve Documents report

    Create a report where we can know how many times and date when documents are clicked on or downloaded

    4 votes

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  13. Multiple outputs when using decision diamond

    When using a decision diamond the process ends in two different places, which each have a distinct output. Unfortunately when entering an output there is no way to define which part of the process produces that specific output. The map shows both outputs flowing from both ends of the process.

    27 votes

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  14. Customised risk reporting

    Please create a customised reporting feature similar to the improvement module to allow us to design our risk reporting and dashboards via Excell or Power BI

    9 votes

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  15. Remove documents from sharepoint search of Promapp

    We have added the searchability of Promapp to our sharepoint intranet, however the results also bring up any documents listed in Promapp. As an added complication, they are links to our document management system so it does not even take the user into Promapp at all.

    We would like to see the results only include links to Processes ONLY and have a little icon to show that it is a promapp, like the pages, images and other sharepoint searches do.

    10 votes

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  16. Microsoft Search (intranet/bing) return Nintex promapp results

    Provide a way to return Promapp results to 365 Microsoft Search so that Modern SharePoint search results can include Promapp processes, either in line or as a vertical result set.

    So that organisations who are moving from classic SharePoint to Modern SharePoint have an upgrade pathway without loss of functionality.

    Ideally provide:
    - a Microsoft Search connector, visible within Microsoft Search admin connector screen.
    and or
    - a way to allow Basic web authentication for Microsoft search only, as well as SSO for normal users

    Further detail
    - https://community.nintex.com/t5/Nintex-Promapp/Microsoft-Search-Vertical-for-Nintex-Promapp-how-to/m-p/114095#M252

    https://techcommunity.microsoft.com/t5/microsoft-search/microsoft-search-vertical-for-nintex-promapp-how-to/m-p/1447294#M1175

    15 votes

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  17. Disallow/Warn/Add config item to avoid publishing with unassigned activities

    Disallowing a process to be published when there are unassigned activities would stop that from occurring.

    Either that or, as a minimum, a warning pop up when the publish button is clicked.

    Alternately, make it a config item that clients can control eg 'Enable publish with unassigned activities' (default setting would be off)

    18 votes

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  18. Aditional User Type allowed to Create Porcesses in Certain Allocated Groups

    There seems to be no middle ground between allowing all users to create process maps to then restricting it to only POs,PMs and BAs. It would be good to allow some users to be able to create process maps in selected groups, but not give them the same admin rights and powers of a BA or a PM.

    1 vote

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  19. Make attachment types visible in the document library

    Even if staff search our document library to check whether a link has already been created, they are unable to see the attachment type (ie form, guide, information, training, policy), so when they then go to attach the existing link to their process they sometimes select a different attachment type and then their search doesn't locate the document (even though they know it's there!)

    If the attachment type is visible in the document library their frustration levels will be reduced.

    25 votes

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  20. Reference field in User Profile

    One of our analysts has requested a user reference field in the user profile. This would allow us to cross reference with another system using employee number.
    You could even have phone number and a way to download a nice contacts list.

    2 votes

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