7 - Nintex Promapp

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  1. Final check on Improvement module form before close

    We use the Improvement module to track workflow of incidents/events. Similar to how we are able to required certain form fields at submission and assignment, it would be helpful to designate the required fields that must be not null before closing the form.

    1 vote

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  2. Provide a Group Report that identifies empty Groups

    I am finding alot of Groups in our structure that are void of processes. A report showing the Groups structure (groups within groups) and listing the processes, their status (published/unpublished/in progress), version number and the Process Owner and Process Editor would enable a rationalisation of the Group structure and clean out of obselete Groups

    3 votes

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  3. Make Systems Easy to Remove

    To remove a system from Promapp, first you must remove system tags by going into each process and removing them manually. This means from each activity, task, and note.
    If you have a number of processes where a system appears in, this is a significant amount of work, before you can remove something that may be obsolete, or incorrect.

    I suggest, as each system has an owner, a notification for system removal would go to them, and they would review and delete the system, if applicable.

    1 vote

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  4. Enable dashboard notifications & emails when an incident owner is changed

    Please see all details in the word attachment including our business workflow. I have had a call with Tanzim as it was initially thought there is a workaround for this but there is not.

    6 votes

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  5. Enable document attachment to trigger/inputs

    Currently, only processes can be referenced to a process via the Input field. It would be helpful if documents that are associated with a process - but not with a specific activity - such as a RACI, a Glossary, a Policy etc. could be linked in the Input field.

    5 votes

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  6. Autofill

    As ProMapp knows my ID via a login why cant Promapp autocomplete some repetitive details.
    For example when I am adding a new process I will be the Assigned Officer in each step.
    If in some cases that is not true then it would be easier to delete one entry better than adding each step

    1 vote

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  7. Enable more than one activity in decision matrix

    When you have a decision, you can set it to go to next activity, another process or add in another activity completely but it can only be one activity with multiple tasks. Would like to be able to add at least another additional activity. Find we add heaps of details to the tasks/notes and it can become messy. There’s not enough to warrant a whole new process but too much to fit into just the one activity

    11 votes

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  8. Merge duplicate documents in the document library

    When there are duplicate documents in the library, I want to merge them so that there is only the latest version or one source of the truth.
    Documents can be uploaded more than once if the person does not search for it first and/or uses a slightly different name (do not follow naming conventions) i.e. they include a prefix or use a space in it somewhere or add a date or typo.

    4 votes

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  9. Bulk Incident Close button

    is there anyway that we can add a select button in the summary screen to close numerous incidents at once rather then closing every incident individually

    1 vote

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  10. Add "Import" functionality to Improvement add-on

    Similar to the Risk Module, there should be an option to import improvements following a template. We have the need with our quality and compliance team to upload "history" to Promapp and the only way we are able to do this is manually one by one, instead of being able to use a massive upload funcitonality.

    6 votes

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  11. Sub-group permissions

    Process editors for a sub-group used to be independent of the parent group. Sub-group permissions now inherit Process Editors from the parent group, which can be contrary to required functionality. To manage this requires an increase in the number of subgroups with all processes in subgroups to enable control at each level, a greater admin overhead.

    1 vote

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  12. Lean tag map (reporting) improvements

    When it comes to lean tags there is a lot of workarounds and it is not user friendly at all. When producing a lean tag report the link to the process should be included, like with other reports, it is not when you save it into Excel, only when in the PDF view. When you have 1,000s of lean tags that need to be sorted the Excel view is the only option. Please add process links to the export.

    4 votes

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  13. Ability to change the "Promaster" terminology across the system

    Could we please have the ability to change the "Promaster" terminology across the platform - similar to how we can Exec Sponsor Title and Lead Process Champion Title?

    We are finding the team are unnecessarily contacting the Nintex Promapp support team for questions that could be directed to the "Promasters" instead. When they go to the Help Menu they have to pick between the options "Contact Support" or "Contact Promaster" and as "Promaster" is not a role tile or responsibility within our organisation, team members often mistakenly choose "Contact Support".
    This issue is confounded by the fact our organisation uses…

    1 vote

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  14. Allow Process Group Champion to add Approvers without going through ProMaster

    Currently there is a dis-joint with the addition of Process Group approvers. The Process Group Champion needs to ask a Promaster to add them. Being the Group Champion, they should be permitted to add their approvers themselves

    1 vote

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  15. risk module - search functionality

    1. Extend search functionality to include risk owner field (currently only picks up risk description & treatment description) in /Risk/Register

    2. Enable search within /Dashboard/MyRisks (i.e. as is provide in /Risk/Register)

    2 votes

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  16. Front page search All or Processes I'm In

    Include the choice to search all pages or filter to Processes I'm In - so that the Processes I'm In capability is intuitive and not hidden.

    2 votes

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  17. Change system list requirements to allow spaces in the system names

    Currently system names can only contain alphanumeric, hyphen, and underscore characters. Spaces can be included in system tags, however, it is the system NAME that is used if a system is assigned to created a swimlane.

    This means that system names that should have spaces either have no spaces or underscores.

    The fact that it looks a bit "ugly" is a blocker for some users adopting Promapp and I have been asked to add some of the systems as roles instead because it looks nicer (see example attached).

    System names should be able to be inputted as they are seen…

    6 votes

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  18. User Dashboard

    We have a Process Dashboard but a new pivot could be to also have as user dashboard.

    This dashboard could be sortable by timeframe. It could show total users that accessed the tool during the time frame, processes viewed, unique users each days in that time frame. This would make it easier to present data.

    1 vote

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  19. Glossary - Acronyms, Phrase, definition

    To improve glossary functionality I propose the following.
    1. There should be a data type called acronym as part of the glossary.
    This should be case sensitive. This would allow for the organization to set its own acronyms and thus ensure effective use.
    2. allow for users to have mulitple instances of an acronym. POC- Proof of concept, point of contact, . Allowing the process writer to designate a definition.
    3. If there are dominant definitions within Promapp instances, for example APQC, SAP, BPM, these could be part of a larger glossary function to help share concepts across multiple organizations.

    28 votes

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  20. Enable the ability to re-name the role "Process Group Champion"

    Process roles such as Process Owners and Process Experts are universal but a Process Group Champion isn't. I'd like to see Nintex Promapp provide the ability to rename the title of this role please. We may have an established role title in the business that has similar responsibilities that we want to apply to Promapp or just may not find the term "champion" appropriate. Cheers

    3 votes

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