7 - Nintex Promapp

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  1. Improve unsuccessful search functionality

    It would be great to pull a report on the words users search so that we can see if the process titles or key words need to be changed to help users find the right processes.
    Would also be good if the search didn't find any matches to provide suggested search terms (similar to Google)

    8 votes

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    Open for voting  ·  2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  2. Allow the entering of other costs to get more complete view of total cost of process

    We are able to get cycle cost now, by adding time to activities and assigning the role to the activity. But that doesn't cover all the costs that may be associated with a process. Would be nice to be able to enter other costs as well, such as software cost, storage at Iron Mountain, etc. This would allow us to get a more complete view into the total cost for that process.

    4 votes

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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  3. Correlate the Out of Date Processes 'donut' number with the linked report

    The report generated by clicking 'View Report' on the Total Processes donut (on either the Governance Dashboard or at the bottom of the Promapp homepage) does not reconcile with the number shown on the donut.

    Promapp have confirmed this is because the donut counts each process only once, whereas the report includes entries for shortcut processes (ie a process that has shortcuts is counted multiple times).

    This is very unhelpful when reporting to management.

    When running the Process Review Dates report from the Admin) Reports menu there is no option to exclude shortcuts.

    I recommend the report linked to the…

    2 votes

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    Open for voting  ·  1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  4. Multiple outputs when using decision diamond

    When using a decision diamond the process ends in two different places, which each have a distinct output. Unfortunately when entering an output there is no way to define which part of the process produces that specific output. The map shows both outputs flowing from both ends of the process.

    27 votes

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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  5. Show input/trigger and output title in map view

    We notice that staff rarely look at the inputs and outputs because in the map view it doesn't show what the specific input/output is, and in the procedure view the input is listed at the end of the process activities. Therefore our inputs/trigger information is mapped as Activity 1 in most processes.

    Suggestion to improve this: the green input/trigger box show the activity name - as it does for each activity in the body of the process. Likewise for the output box.

    7 votes

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    Open for voting  ·  2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  6. Change system list requirements to allow spaces in the system names

    Currently system names can only contain alphanumeric, hyphen, and underscore characters. Spaces can be included in system tags, however, it is the system NAME that is used if a system is assigned to created a swimlane.

    This means that system names that should have spaces either have no spaces or underscores.

    The fact that it looks a bit "ugly" is a blocker for some users adopting Promapp and I have been asked to add some of the systems as roles instead because it looks nicer (see example attached).

    System names should be able to be inputted as they are seen…

    4 votes

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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  7. Process Acknowledgement - wording - "published" rather than "changed" when published by Promaster

    As Promaster when publishing processes, process changes to acknowledge states "process has been changed by [promaster name]", it would be preferable to state "process has been published by [promaster name]", I find employees think I am changing the process, where in fact as promaster I am publishing the process, not making the changes.

    5 votes

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    Open for voting  ·  2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  8. Disallow/Warn/Add config item to avoid publishing with unassigned activities

    Disallowing a process to be published when there are unassigned activities would stop that from occurring.

    Either that or, as a minimum, a warning pop up when the publish button is clicked.

    Alternately, make it a config item that clients can control eg 'Enable publish with unassigned activities' (default setting would be off)

    18 votes

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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  9. Aditional User Type allowed to Create Porcesses in Certain Allocated Groups

    There seems to be no middle ground between allowing all users to create process maps to then restricting it to only POs,PMs and BAs. It would be good to allow some users to be able to create process maps in selected groups, but not give them the same admin rights and powers of a BA or a PM.

    1 vote

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    Open for voting  ·  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  10. Case sensitive glossary

    It would be good to have a Glossary that is case sensitive. Currently IT (Information Technology) is being tagged every time we use the word 'it'.

    38 votes

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    Open for voting  ·  4 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  11. Reference field in User Profile

    One of our analysts has requested a user reference field in the user profile. This would allow us to cross reference with another system using employee number.
    You could even have phone number and a way to download a nice contacts list.

    2 votes

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    Open for voting  ·  2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  12. search window in minimode

    When sharing a process group or groups in minimode, recipients can't avail of a search function. They have to click through the hierarchy and forage to find relevant processes, documents or forms.
    Having the awesome Promapp Search functionality in minimode would make this feature so much more powerful.

    1 vote

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  13. Customised risk reporting

    Please create a customised reporting feature similar to the improvement module to allow us to design our risk reporting and dashboards via Excell or Power BI

    7 votes

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    Open for voting  ·  3 comments  ·  Risk add-on  ·  Flag idea as inappropriate…  ·  Admin →
  14. Microsoft Search (intranet/bing) return Nintex promapp results

    Provide a way to return Promapp results to 365 Microsoft Search so that Modern SharePoint search results can include Promapp processes, either in line or as a vertical result set.

    So that organisations who are moving from classic SharePoint to Modern SharePoint have an upgrade pathway without loss of functionality.

    Ideally provide:
    - a Microsoft Search connector, visible within Microsoft Search admin connector screen.
    and or
    - a way to allow Basic web authentication for Microsoft search only, as well as SSO for normal users

    Further detail
    - https://community.nintex.com/t5/Nintex-Promapp/Microsoft-Search-Vertical-for-Nintex-Promapp-how-to/m-p/114095#M252

    https://techcommunity.microsoft.com/t5/microsoft-search/microsoft-search-vertical-for-nintex-promapp-how-to/m-p/1447294#M1175

    14 votes

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    Open for voting  ·  2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. Improve Documents report

    Create a report where we can know how many times and date when documents are clicked on or downloaded

    3 votes

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    Open for voting  ·  1 comment  ·  Documents  ·  Flag idea as inappropriate…  ·  Admin →
  16. Make attachment types visible in the document library

    Even if staff search our document library to check whether a link has already been created, they are unable to see the attachment type (ie form, guide, information, training, policy), so when they then go to attach the existing link to their process they sometimes select a different attachment type and then their search doesn't locate the document (even though they know it's there!)

    If the attachment type is visible in the document library their frustration levels will be reduced.

    23 votes

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    Open for voting  ·  1 comment  ·  Documents  ·  Flag idea as inappropriate…  ·  Admin →
  17. Risk Module - Additional Features to Ensure Risk Compliance for Government Organisations

    The risk module lacks compliance and risk management aspects especially for government organisations. As a Local Government we report to the state governments and to manage our risks to be compliant we need additional setting options and features added to the module to comply with relevant standards such as ISO 31000 risk management and ISO 19600 compliance management standards.

    1 vote

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    Open for voting  ·  1 comment  ·  Risk add-on  ·  Flag idea as inappropriate…  ·  Admin →
  18. Ability to add roles to a responsibility

    As mentioned by Peter on the idea to increase the number of roles allowed to be assigned to an activity …

    The ability to add Roles to a Responsibility (in addition to being able to assign named persons to a responsibility) would be great and improve the communication of process changes to the right staff.

    Currently we only add staff to their job role, not to a generic responsibility as it's just not practical from a maintenance point of view to do so.

    If we could assign a role to a responsibility (or vice versa) that would mean staff receive…

    11 votes

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  19. Ability to modify approval settings

    It would be good to have the ability to modify approval settings/configurations for the approval module in Promapp. E.g. have settings for processes previously published and only updated not have to go through an approval process and just to go the publishing stage to be reviewed. Also the ability to set if stakeholders have to approve processes and settings that if a Promaster approves a process then other approver's tasks are over-ridden and the process goes for publishing are a few settings that would be nice to be able to modify.

    1 vote

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  20. Add the option to assign the sub-process in a portfolio to a system (where the process is automated)

    We want to assign a sub-process within a portfolio (mega-process) to a system (Oracle) as the sub-process called ‘Generate PO and send to Supplier’ is done automatically by the Oracle system.
    We have Oracle listed on our Promapp systems list, and can use it to assign swimlanes within a process to certain steps, but it does not come up as an option to assign it in the portfolio level.

    1 vote

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