7 - Nintex Promapp

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  1. Allow the entering of other costs to get more complete view of total cost of process

    We are able to get cycle cost now, by adding time to activities and assigning the role to the activity. But that doesn't cover all the costs that may be associated with a process. Would be nice to be able to enter other costs as well, such as software cost, storage at Iron Mountain, etc. This would allow us to get a more complete view into the total cost for that process.

    4 votes

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  2. Multiple outputs when using decision diamond

    When using a decision diamond the process ends in two different places, which each have a distinct output. Unfortunately when entering an output there is no way to define which part of the process produces that specific output. The map shows both outputs flowing from both ends of the process.

    27 votes

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  3. Disallow/Warn/Add config item to avoid publishing with unassigned activities

    Disallowing a process to be published when there are unassigned activities would stop that from occurring.

    Either that or, as a minimum, a warning pop up when the publish button is clicked.

    Alternately, make it a config item that clients can control eg 'Enable publish with unassigned activities' (default setting would be off)

    18 votes

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  4. Aditional User Type allowed to Create Porcesses in Certain Allocated Groups

    There seems to be no middle ground between allowing all users to create process maps to then restricting it to only POs,PMs and BAs. It would be good to allow some users to be able to create process maps in selected groups, but not give them the same admin rights and powers of a BA or a PM.

    1 vote

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  5. Reference field in User Profile

    One of our analysts has requested a user reference field in the user profile. This would allow us to cross reference with another system using employee number.
    You could even have phone number and a way to download a nice contacts list.

    2 votes

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  6. search window in minimode

    When sharing a process group or groups in minimode, recipients can't avail of a search function. They have to click through the hierarchy and forage to find relevant processes, documents or forms.
    Having the awesome Promapp Search functionality in minimode would make this feature so much more powerful.

    1 vote

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  7. Ability to add roles to a responsibility

    As mentioned by Peter on the idea to increase the number of roles allowed to be assigned to an activity …

    The ability to add Roles to a Responsibility (in addition to being able to assign named persons to a responsibility) would be great and improve the communication of process changes to the right staff.

    Currently we only add staff to their job role, not to a generic responsibility as it's just not practical from a maintenance point of view to do so.

    If we could assign a role to a responsibility (or vice versa) that would mean staff receive…

    12 votes

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  8. Ability to modify approval settings

    It would be good to have the ability to modify approval settings/configurations for the approval module in Promapp. E.g. have settings for processes previously published and only updated not have to go through an approval process and just to go the publishing stage to be reviewed. Also the ability to set if stakeholders have to approve processes and settings that if a Promaster approves a process then other approver's tasks are over-ridden and the process goes for publishing are a few settings that would be nice to be able to modify.

    1 vote

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  9. Add the option to assign the sub-process in a portfolio to a system (where the process is automated)

    We want to assign a sub-process within a portfolio (mega-process) to a system (Oracle) as the sub-process called ‘Generate PO and send to Supplier’ is done automatically by the Oracle system.
    We have Oracle listed on our Promapp systems list, and can use it to assign swimlanes within a process to certain steps, but it does not come up as an option to assign it in the portfolio level.

    1 vote

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  10. Make some text boxes larger (Trigger/Starts, Inputs, Outputs)

    It would be great if the Trigger/Starts, Inputs and Outputs text boxes were larger/longer. It's difficult to type in, particularly for people learning to use Promapp, after typing a few words you can't see your sentence in full.

    7 votes

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  11. Improving the automatic dashboard notification email

    Would we improve the look and feel of the automatic dashboard notifications include:
    - Allowing us to customise the messages which appears
    - Extend the hyperlink in the email to either the entire box or also the number in the coloured, not just the text (please see attached image).
    Currently the hyperlink is only clickable if you click the words "Process Changes" or "Document Changes", however I am finding that users are trying to clicke the number in the colour box, or just the box area in general.

    6 votes

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  12. Ability to change ordering of Systems under Map view

    Systems are currently ordered alphabetically when selecting the 'Systems' option within the map view of a process.

    Is it possible to add a feature where a user could choose to order them by 'Step(s)' instead?

    2 votes

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  13. Have different branding options for different group of processes

    Hello,

    we use brands for e.g. our project management framework, including a logo. Therefore it would be great to have different 'branding options', so we can e.g. include the project management logo into all related processes.
    This is quite important for us, we strive to map all our processes in Promapp, but without branding option our marketing team will still recreate thosel processes in InDesign and we lose quite a lot of ability...

    Thank you!

    7 votes

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  14. Prevent users being disabled if they are a PO or PE

    It is currently possible to disable users when they are a PO/PE.
    There is no warning to tell you that you need to reassign their process ownership/expert responsibilities. Then when you go to reassign their processes as Process Owner, if the Process Expert is also disabled, it is not possible to reassign the PO.

    A few solutions:
    1) Prevent users being disabled if they are a PO or PE
    2) Warn the Promaster that they should be reassigned first
    3) Allow a PO to be reassigned even if the PE is disabled and vice versa.

    Please remember that Promasters leave…

    2 votes

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  15. change status of checklist from discarded

    When a checklist is discarded it cannot be reopened. Another team member discarded my current checklist.

    4 votes

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  16. Include a 'Reviewed It' button for when Explicit Reviews (configuration) is turned OFF

    When Explicit Reviews are turned OFF, the 'Out of Date' is calculated based on the last published date which is great.

    However if a process has not been updated (or is still current) after the expiry duration, the process becomes 'Out of Date' and currently the only way to make this process a published process again is to edit the process (just click around so the Save button appears) and the re-submit the process for approval and then publishing. This is because when Explicit Reviews are turned OFF, the 'Reviewed It' button is no longer available.

    This doesn't make sense...…

    2 votes

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  17. Have the option to split company dashboard into lower groups for embedding.

    The company dashboard shows useful data, however, we have three sub-groups that have separate viewing permissions and only want to display the information for one of these. At the moment there is only the option to embed the whole dashboard or quite manually generate a separate dashboard.

    1 vote

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  18. Allow PO/PE to respond to feedback by replying to email directly, instead of having to go into Promapp site

    Currently the system automatically emails Process Owners and Process Experts when a piece of feedback is received against a process.

    It would be much easier for the users to respond to feedback if they did not need to open up Promapp and if instead, the user replied to the automated email with their response. Similar to how Nintex Cases work, if support email you and you reply back to the email the response is automatically logged the case without you having to go into Customer Central.

    12 votes

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  19. Ability to alter the brand and colours

    Having the ability to alter the colours of Promapp would be a useful feature for organisations to customise it to their own branding.

    You can currently do this for the emails, which is great. However being able to do it for the general site would also be very helpful with embedding the system within the business.

    Even a small change such as allowing Promasters to customise the blue bar, buttons and font would be a significant change.

    8 votes

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  20. Disable Autocomplete on Promapp

    Not really a feature but more highlighting a current issue we are experiencing (but was asked to post it here by Nintex Support).

    Currently Promapp has Autocomplete enabled on the site, so whenever a user tries to create a new process the 'Process Owner' and 'Process Expert' fields are both mapped to 'name' for autocomplete.
    If the user ends up clicking their name when autocomplete is shown, this causes Promapp not registereing the user as it was entered as plain text.

    This is something we come across every single training session we hold (as part of the training session we…

    6 votes

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