When you have set up training in the system and people have completed the training, but have changed role and no longer require refresher training there is no way of archiving that persons training record for the training unit so instead it shows as expired until such time that person leaves the business or the complete refresher training. It would be great to be able to archive them so the training evidence is still in the system but not physically visible. This is important especially for KPI reporting for training and overdue training.

This proposed report would show for each process which other processes are connected to it (linked process, conditional, linked by decision diamond or via notes)

Currently you can see this information for an individual process by going to the dependencies section of that process, but there is not way to generate reports with this information for a group of processes.

Having this report and being able to export its results could aid in developing visual flows of connected processes, aid in change management efforts, and dealing with processes connections prior to archiving.

It would be great to have more detail in the Status column of the Process List report. Currently there seems to be only Published or Unpublished. I'd like to see 'Awaiting Approval' or 'In Progress' rather than 'Unpublished'. That way it would reflect the status as shown in the process itself (next to the title).

We have a lot of roles and you need to scroll down the list to add or change a role. It would be helpful to have a search capability in this pop up box, or be able to jump to the section by alphabet.

Disallowing a process to be published when there are unassigned activities would stop that from occurring.

Either that or, as a minimum, a warning pop up when the publish button is clicked.

Alternately, make it a config item that clients can control eg 'Enable publish with unassigned activities' (default setting would be off)

It would be good to have a Glossary that is case sensitive. Currently IT (Information Technology) is being tagged every time we use the word 'it'.

Even if staff search our document library to check whether a link has already been created, they are unable to see the attachment type (ie form, guide, information, training, policy), so when they then go to attach the existing link to their process they sometimes select a different attachment type and then their search doesn't locate the document (even though they know it's there!)

If the attachment type is visible in the document library their frustration levels will be reduced.

When using a decision diamond the process ends in two different places, which each have a distinct output. Unfortunately when entering an output there is no way to define which part of the process produces that specific output. The map shows both outputs flowing from both ends of the process.

When processes require approval the 'Subject Expert' should approve prior to the 'Owner' as best practice, however, Promapp does not allow that. With Promapp, the 'Owner' can approve prior to the SME and has no visibility as to whether the SME has previously approved. This causes issues with SME no longer having the Approval button on the process, plus often the SME may have changes that can't be made once the 'Owner' has already approved.

It would be more suitable for the SME to approve prior to the process notification for approval going to the 'Owner' for approval.

Provide a way to return Promapp results to 365 Microsoft Search so that Modern SharePoint search results can include Promapp processes, either in line or as a vertical result set.

So that organisations who are moving from classic SharePoint to Modern SharePoint have an upgrade pathway without loss of functionality.

Ideally provide:
- a Microsoft Search connector, visible within Microsoft Search admin connector screen.
and or
- a way to allow Basic web authentication for Microsoft search only, as well as SSO for normal users

Further detail
- https://community.nintex.com/t5/Nintex-Promapp/Microsoft-Search-Vertical-for-Nintex-Promapp-how-to/m-p/114095#M252

https://techcommunity.microsoft.com/t5/microsoft-search/microsoft-search-vertical-for-nintex-promapp-how-to/m-p/1447294#M1175

Currently the system automatically emails Process Owners and Process Experts when a piece of feedback is received against a process.

It would be much easier for the users to respond to feedback if they did not need to open up Promapp and if instead, the user replied to the automated email with their response. Similar to how Nintex Cases work, if support email you and you reply back to the email the response is automatically logged the case without you having to go into Customer Central.

Currently there is a limit of 6 roles able to be assigned to any activity. This has lead to having to create an increasing number of group roles or responsibilities purely to use for the process e.g. xx requestor, xx approver, etc. I would like to be able to add all of the roles that will perform this action. Creation of additional roles creates an unnecessary administrative burden.

It would be great to have the possibility to copy the text from the process map view, and not only the procedure view.
Most people use the map view, therefore it would be handy to have the possibility to copy the text shown there.

My business wants to be able to see the list of groups (with or without processes) so we can identify the groups (business functions) that still need mapping. The reports allow for the export of process lists but not a list of process groups. There is absolutely no way to do an audit on the process groups without it being done one at time. Not efficient at all.

To improve glossary functionality I propose the following.
1. There should be a data type called acronym as part of the glossary.
This should be case sensitive. This would allow for the organization to set its own acronyms and thus ensure effective use.
2. allow for users to have mulitple instances of an acronym. POC- Proof of concept, point of contact, . Allowing the process writer to designate a definition.
3. If there are dominant definitions within Promapp instances, for example APQC, SAP, BPM, these could be part of a larger glossary function to help share concepts across multiple organizations.

When looking at a large process the roles on the left side at the beginning of the process map are not visible any more when scrolling to the right towards the end of the process map.

It would be great if this part of the map could be fixed when scrolling through just like in Excel.

Please can Minimode advise "Sorry, this has been archived, no longer available' message once a Process has been archived.

Currently it allows access to the archived (empty) Process