1 - Nintex Workflow for SharePoint

This forum is open to any ideas and feedback for all of our on-premises Nintex Workflow products, including 2007, 2010 and 2013.

- The Nintex Workflow team

How can we improve Nintex Workflow?

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  1. Change State After All Must Agree On Task Outcome

    When configuring a Task action within a State Machine branch, you should be able to place Change State actions within the Approve or Reject branches of the Flexi Task action while the task behavior is configured for "All must agree on a specific outcome".

    Currently this causes a looping of task action, and the Change State actions must be moved outside of the task outcome branches to accomplish the expected behavior.

    11 votes
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      0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
    • Autopurge history list and workflow data

      We would like to have scheduled purge of Nintex history lists and workflow data after specified amount of time( say 6 months) for better performance. Can we have this option in Nintex management to setup a schedule and purge the data with required filters.

      Thanks,
      Rajkumar

      308 votes
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        10 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
      • Voting Option for Flexi-Task

        Some of our document approvals require a group of people to vote on a number of options (if they disagree, it goes on to another level). It would be very useful to be able to assign people to a single task with a number of options, wait for them all to respond, then have the number of votes for each option assigned to a variable.

        77 votes
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          11 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
        • Nintex Web Service to export and import UDAs

          The Nintex Web Services has a method for importing and exporting Workflows, having methods for importing and exporting UDAs across environments would be one step closer to being able to automate deployments across environments.

          49 votes
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            1 comment  ·  Flag idea as inappropriate…  ·  Admin →
          • Reminders and Escalation on Request Review

            On the Request Data task there are options to implement Reminders and Escalation. Is there any reason that a Request Data task could not also have these?

            Cheers

            38 votes
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              2 comments  ·  Flag idea as inappropriate…  ·  Admin →
            • Reorder UDA Parameters

              When building and extending UDA's you often add new input/output parameters. Currently, the parameters appear in the order entered, I think. Would be great to have a way to reorder the parameters on the UDA configuration. Having the parameters in a seemingly random order can be confusing and has led to the wrong value be entered into a parameter.

              22 votes
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                1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
              • Query list action doesn't scale to support indexed SharePoint lists

                The "Query list" action doesn't scale to support indexed SharePoint lists. If I have a large list that is indexed to cope with potentially a million items, the "Query list" action doesn't adapt and times out. Can this be improved?

                85 votes
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                  3 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                • Web service to query delegation

                  It would be advantageous to have a web service where you could pass through a username and a date, to get a result back that would show if the user is currrently delegation approvals to another user, and provide that user's name. This way it would be possible to use Nintex Workflow as a "one stop shop" for delegation, and any 3rd party apps that are written that may use a simple approval could leverage off of this information.

                  29 votes
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                    5 comments  ·  Flag idea as inappropriate…  ·  Admin →
                  • email action

                    In Nintex 2010, when you use the "send email" action ... there is no possibility to catch errors when an email could not be send. If the mail server is down, the email is not send and the workflow is marked as completed. This would make it possible to build a retry mechanism while sending emails. If email send fails ... wait 1 hour and then try to resend.

                    23 votes
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                      2 comments  ·  Flag idea as inappropriate…  ·  Admin →
                    • flexi task: allow edit setting for escaltion,reminders and behavior per each assignee. today you can only edit the notification itself.

                      i've recently encountrd in this situation: i had a flexi task with two assignees, they had to agree on a specific outcome (approve). i couldn't add any more assignees to this task since i needed different behavior than "all must agree on a specific outcome". also, i didn't want the group members to recieve escaltion and reminders.

                      7 votes
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                        1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                      • Auto create iCalendar, Exchange ICS Calendar Invite file

                        The ability to auto create an iCalendar file and Exchange ICS calendar invite file on the fly.

                        19 votes
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                          2 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                        • Support blank dates in RunIf

                          In the RunIf action, support the ability for Run If if the date is Blank

                          32 votes
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                            under review  ·  1 comment  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                          • Email/Notify on workflow failure/error

                            When a workflow errors send a detailed email notifying that the workflow is no longer running with the error.

                            113 votes
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                              6 comments  ·  Flag idea as inappropriate…  ·  Admin →
                            • Row Item Variable

                              Hello,

                              Often I have to work with multiple items at a time, which means I have to save each column of each item into a collection, and then loop through these collections get all the values from all the columns. This becomes a big task when there are a lot of items with a lot of columns.

                              It would be really cool if you could create an "item variable" which essentially would contain all of the item's columns within it. This way we could easily loop through a single collection and do things with this "item variable" such as creating…

                              50 votes
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                                1 comment  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                              • Resend the Lazy Approval Email to the approver

                                Many a times, the issues with Lazy Approval are the eMAIL systems, and not the workflow itself. Emails with rLazy Approval request get deleted, lost and so on.

                                In all those events, it would be much easier to just say, here I am resending the task, just approve it while I am on the phone with you..

                                17 votes
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                                  1 comment  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                • Constants and Variable Lists

                                  I would like to request some additional functionality with Constants and Variables
                                  1. It would be really great if you would provide the ability to Sort the displayed information. It is very challenging to find a value among hundreds of values when they aren't sortable.
                                  2. It would be kick-ass if you would display any default values in the list of constants or list of variables, unless it is sensitive, then don’t display that data. I just need to see what I entered really quickly to verify I have entered the correct data.
                                  3. It would be stupendous if I…

                                  38 votes
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                                    1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

                                    HI Sunnie,

                                    Thanks for the great feedback. You’ll find some improvements to variables in the next on premises releases.

                                    We are considering some of the improvements you mention around unused variables and initiation values.

                                    As for the export to a file, would some form of better workflow documentation featiure address this?

                                  • Expand Logging Capabilities

                                    Expanding the amount of text that can be logged to the Nintex Workflow History would be very helpful. Right now the output seems very limited (I believe to 256 chars). Sometimes it is necessary to log what is in an XML file or other long pieces of text. If you could increase the amount of text able to be logged that would be fantastic.

                                    32 votes
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                                      1 comment  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Migration

                                      Since a Nintex workflow can become quite complex with lots of information coming from multiple locations it would be great to be able to define all the pieces and parts that are needed for that workflow to run (a report of some sort). Further, once a designer/developer has created a workflow with all it's part and has unit tested the hell out of it, allow them to perform a save that pulls together all of the components into one Migration package / file / folder etc... so that when moving a workflow to a QA server it doesn't take manual…

                                      26 votes
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                                        1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Save and Continue option

                                        While it’s on my mind, one for the suggestion basket: Suggest adding an option to the Save dropdown menu that is in the vein of “Save and Continue” which would allow the user to save without having to go through the popup confirmation window and just return the user to the editing stage. Alternatively, it might work to allow one to set the behaviour of the Save button itself to that (presumably on a per-user or per-session basis).
                                        :)Ben

                                        17 votes
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                                          5 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

                                          Thanks for the feedback Ben. I am interested to know what the driver of the request is? Is it simply best practice saving every now and again, or is it due to the browser potentially crashing and losing your work? If it’s the latter, would some form of AutoSave assist?

                                        • NWAdmin purge WorkflowHistoryList update

                                          Please consider adding the ability to permanently delete Workflow History List items (use List.delete() instead of List.Recycle() ) when using PurgeWorkflowHistoryList nwadmin command. The process of emptying the recycle bin after purging 100’s of thousands of history items is quite time consuming even via powershell.

                                          30 votes
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                                            1 comment  ·  Flag idea as inappropriate…  ·  Admin →
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