1 - Nintex Workflow for SharePoint

This forum is open to any ideas and feedback for all of our on-premises Nintex Workflow products, including 2007, 2010 and 2013.

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  1. update item permission in office 365 - use user provided in the action as credential

    Currently, "Update Item Permissions" in Nintex Online is using initiator credential to find the item (using SharePoint REST API), and then later use username provided in the action to update permission. This can result in "buggy" situation where update item permission is set to remove initiator permissions. When trying to update again with read permission, initiator has already lost access to the item, i.e. in business process where if an item is already approved, it cannot be edited

    4 votes
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  2. Setting a lookup column to NULL or blank

    Nintex Workflow can not set a lookup column to a blank or NULL value. Please make this avaialble.

    34 votes
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  3. Call web service with the credentials of the initiator

    It would be awesome to be able to call a web service with the credentials of the initiator. In the web request action, there could be an option to execute the request with the credentials of the initiator and there would be no need to populate crendentials manually or via a workflow constant.

    168 votes
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  4. Autopurge history list and workflow data

    We would like to have scheduled purge of Nintex history lists and workflow data after specified amount of time( say 6 months) for better performance. Can we have this option in Nintex management to setup a schedule and purge the data with required filters.

    Thanks,
    Rajkumar

    323 votes
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    11 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →

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  5. Nintex Workflow lacks the inline functions that Nintex Forms has

    Nintex Forms has many more useful inline functions than Nintex Workflow does. Nintex Workflow should support the same inline functions.

    9 votes
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  6. DocuSign - allow a template to be applied to a submitted document

    Currently Nintex offers two DocuSign send options:
    1. Populate template
    2. Send document/envelope

    Populate template is a great option if the sender wants fine control over where signatures and other signing elements are placed. It allows merging of basic information typically confined to single value fields or short sentences. It cannot handle large structural changes to the document (e.g. the addition of pages of text).

    Send document/envelope allows the sender to send any document they wish but it is up to the recipients to specify where they are going to place the signature elements. It does not make the addition…

    24 votes
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  7. Add "URL encode" and "URL decode" Action

    We meet situations quite often when need to create customized URL which is saved and used later for redirecting within or outside SP. For this purpose we need to encode input text to valid URL and save it.

    Opposite situation is for reading existing URL (decode) and parsing several elements for additional usage.

    While URL encode / decode is quite simple for programmer (few lines of code) but very difficult (or impossible) to perform with current tools such as "Build String" for WF designer.

    Existing/known workaround:
    http://www.vadimtabakman.com/nintex-workflow-url-encoding-user-defined-action.aspx
    Multiple embedded "fn-Replace" functions are not a good solution because there can be…

    158 votes
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  8. FlexiTask with email notification for AD Groups (shared mailbox)

    Flexi Task Email Notification for AD Groups (with shared mailbox).

    Sharepoint Designer Workflows (2010) have this Function.

    18 votes
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  9. Nintex Live Connector for ServiceNow

    Customer is replacing their CRM system with ServiceNow, and would love to have connectors for their Nintex Live system so they can automate their ServiceNow processes with SharePoint and Nintex.

    6 votes
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  10. Parse Email Action

    Add an action to parse an email no matter the format. It is straight forward to grab some of the email data like sender and subject, but body is difficult to grab. This is especially true when you take into consideration 64 bit encoded emails. I would like to have body be something we can easily grab out of an email object. For instance if an email is sent to a list and that kicks off a workflow, have body be a string that we can grab, preferably decided. I can parse the xml in some cases, but even then…

    7 votes
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  11. Create an action for removing user permission from list item/document

    Create an action for removing user permission from list item/document without inherit list or document library permission.
    Actually I only can add permission for a user to a list item/document with a workflow action but not remove a particular permission for a user assigned earlier by the workflow.

    32 votes
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  12. Provide Actions for some Basic SharePoint activities

    It would be helpful if you provide actions for some basic SharePoint scenarios that are currently missing the Nintex Workflow 2010 set of actions.

    A few are -
    1. Assign Site Permissions
    2. Assign List Permissions
    3. Add new Column(s) to a List
    4. Associate Content Type(s) to a List
    5. Create Site Content Type(s)
    6. Create Site Column(s)
    7. Create folder(s) in a Library

    I know all these activities are possible through the Web-Service action of Nintex. However, it would save lot of development time to have predefined actions in Nintex for them. Calling web-service makes sense for any…

    89 votes
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    Hi All,

    With each of the requested actions could you please tell be what scenarios you are using each of them? From the list could you please order them in most important to each import?

    Cheers,
    Roanna

  13. Update Document action to include pictures

    It would be extremely helpful if the Update Document action could update a picture control on a document with a linked image based on an URL for said image.

    13 votes
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    Open for voting  ·  1 comment  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →

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  14. All must response in Felix task / approve task

    Check all available behavior in Felix task / request approve, the task will end when someone reject it or reach the majority decision the rest penning task will not required .
    It will be very good if the other participants have chance to make a decision and comment even the task has reached the final decision.

    18 votes
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  15. Copy metadata when converting a Word document to PDF document

    If converting a Word document to a new PDF document it would be nice if you can copy the metadata of the Word document to the PDF file.

    40 votes
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  16. Provide the support for using a UDA within another UDA

    Currently when we want to create a complex UDA with the help of smaller UDA, we are not seeing the way to add a UDA within another.
    Such a scenario is always looked upon, in terms of re-usability. It would be nice to have support for use of UDAs within a UDA

    56 votes
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  17. Email Variable Check

    Currently if you have two user variables in the 'To' field of a notification task and both variables happen to be set to the same user, that user gets two emails from the notification task. It would be great if the notification task could check to make sure it's not sending duplicate emails to the same user. This is possible in SharePoint Designer, but is currently not possible in Nintex Workflow.

    6 votes
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  18. prevent "Wait for item update" action logging in history

    When checking for large lists I found several Nintex workflow history lists that have been grown very large. Next I checked the workflows and found some workflows using the "Wait for item update" action. This action logs "Waiting on Status" into the history list and once the item got updated it logs "Waiting complete on Status".

    When you use this action in loops e.g. in a state machine this results in lots of entries in the history list and thereby growing it quickly.

    In most cases I consider this information pretty useless within history data and I would like to…

    18 votes
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  19. New Flexi-Task Behavior Needed

    Flexi-Task needs a behavior that sends the workflow down a specified outcome if ONE Approver chooses that outcome. This is similar to a "voting" concept. Flexi-Task would have to wait until a) one specified outcome is achieved, or b) ALL responses have been recorded. Currently there is no way to do this except by building a loop and managing the responses individually, which adds complexity.

    40 votes
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  20. Configure Notification email of valid outcome task email for lazy approvals

    Please provide ability to customize workflow notification email which says

    Your response was not able to be interpreted. Please try again with a clear indication of your chosen outcome.
    Valid outcomes for this task are:

    • Approve
    • Reject
    28 votes
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