1 - Nintex Workflow for SharePoint

This forum is open to any ideas and feedback for all of our on-premises Nintex Workflow products, including 2007, 2010 and 2013.

- The Nintex Workflow team

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  1. Terminate another workflow instance by ID via action or web service call

    Sometimes you just have to automate terminations, please provide a client side API.

    2 votes
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  2. Being able to create an item inside a folder in large lists

    Using the 'Create item in another site' action allows us to specify an exact folder in that list in which we want to create an item.

    BUT since the action performs a query to find the folder it doesn´t work when the list hits the list treshold(normally 5000). For larger solutions this would be a 'must have'.

    4 votes
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  3. Flexi task, different notification on IM and email.

    When you use a task notification on email we want to include data relevant for the decisions, but when IM is used, it would be better to have a separate field for IM notification text where we can construct a notification witch make sense in a lync/skype4b conversation .

    19 votes
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  4. Open SP ToDo task in edit mode

    At this point, when you create a Nintex workflow in which you use a standard SharePoint ToDo task, when clicking on the title of the task in the workflow tasks list, the task opens in read mode, which means that you first have to edit the item before you can complete the task.

    This isn't user friendly as all the specific Nintex tasks open directly in edit mode. Would you please add this feature?

    7 votes
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  5. “Search query” action is able to implement in the farm that connects to Search Service Application in another farm.

    “Search Service Application” is needed in the local farm to implement “Search query” action.
    However Microsoft recommends to separate farms for user access and search service application function in the case of big SharePoint environment structures, so we would like you to support “Search query” action on this kind of environment also in the future release.

    3 votes
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  6. Provisioning for AD - Computer Objects

    The AD provisioning in Nintex Workflow 2010 (Enterprise) is an invaluable feature to us, however we would like to extend this use to the creation and update of 'Computer' objects in AD, which isn't supported at present. This would be really useful feature.

    15 votes
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  7. Query list: enable return type for fields of type 'Person or Group': ID, LoginName, Title, Department, etc.

    When you want to process a certain list as a collection of values based on specified assignees, you may get inconvenient results, like you may get LoginName instead of DisplayName. Additional actions are required from the WF designer FOR EACH item to retrieve the person's properties.

    Query list returns "contoso\john.doe" for example, CAML query takes "John Doe" as filter value, so you must convert instead of directly reusing the retrieved values.

    It would be very helpful if you could specify the field to display, like you can when defining list column properties for views.

    20 votes
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  8. Improve workflow scheduling options

    Improve the site workflow scheduling options to be more intelligent and/or to give me confidence in precisely when the next occurrences will be. Use Microsoft Outlook 2013's "Appointment Recurrence" recurrence pattern section as a model.

    1) If monthly, let me choose the 1st of the month, BUT, give me 100% confidence it will always be precisely on the 1st of the month. My concern is an oversimplified +30 days calculation is being made.

    2) Allow weekly, and on a specific day of the week (e.g. Monday).

    3) Allow 1st, 2nd, 3rd, or 4th weekday (e.g. Friday) of the month.

    4)…

    9 votes
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  9. Ability to Quickly Select Ouput 'style' of 'display name' for People/Group Field in Send Notification Action

    Currently, it's very difficult to get Nintex to 'display name' in the body of an email notification as when inserting a people/group field type reference. There is no easy method to control how the value(s) in that field display in the body. Instead, online research in the Nintex forums indicate a tedious multi-step workflow querying and using LDAP/active directory when in SharePoint Designer, it's simply a drop-down selection ("display name," or "display names; semicolon delimited") available when inserting the people/group field into the email notification body.
    As an example of the difficult, inelegant process currently available for this much used…

    14 votes
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  10. Call a UDA via web service

    It would be so great if we could call a UDA via Nintex web service. Having the possibility to pass parameters to this UDA in the body of the request and get the output parameters back in the response of the web service would be awesome.

    Imagine that we could call UDA in Nintex Forms and get data back to display them via the new web request control ! No need to create our own web services, Nintex does that for us !

    10 votes
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  11. Request data from user

    An option to request data from a user.

    So the user gets an e-mail with a link to a form. The user provides data (persons, Boolean, or, or…) data is stored in a variable. The variable can be used in the Workflow.

    In SharePoint Designer Workflows and Nintex on premises this action is available.

    It would also be nice to get an option to store any field of a task in a variable. So the task outcome but also the other (custom) fields*.

    I know how to solve this using workarounds (another list, a metadata field, a task field and…

    6 votes
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  12. Assign task - attachments

    Insert in tab “Action” the function to insert multiple attachments already present in SharePoint. Useful for passing documentation as attachment to the user without having to work with item permissions on document library, where the documents are stored, slowing down filtered views on document library.

    6 votes
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  13. Assign Task - Task notification

    Insert in tab "Task notification" a field for indicating the delay for E-Mail sending. Useful when a workflow starts on the created task – in this case, the user will be notified after the workflow on the task is completed.

    3 votes
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  14. Allow "LazyApproval" phrase customization at list or site collection level

    The phrases used for LazyApproval are only customizable at the farm level. I'd like to see them ultimately customizable at the list level, or at the least, at the site collection level.

    Use Case: I have a business requirement to allow users to approve items via email on a list, but to reject online only, so that they can be forced to enter a reason for the rejection in the "Comments" box. In this case, I would remove all LazyApproval phrases which do a Reject, but only for this list.

    8 votes
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  15. Make it simple to access the size of a document

    Make it possible to access the FileSize of a document. SharePoint has this information not as an attribute of the item, but as an attribute of item.file.

    Being able to get to this property in a manner that is similar to other item properties would be a big help

    2 votes
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  16. Flexi Task Reminders to show number of times reminded

    On a Flexi Task, you can set the number of reminders to send. It would be nice if the reminder that is sent to the user could include the number of reminders that the user was sent. 1st reminder, 2nd reminder, Final reminder.

    5 votes
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  17. email to ad groups

    we are able to set rights to team sites etc via ad groups, but not for email notifications. This has to be set indiviudally but is a pain to keep up to date if you have an organisation that is changing regularly.

    10 votes
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  18. change the function of Nintex Workflow Scheduler job in Nintex Workflow 2010 and 2013 to the same function as 2007

    Could you please change the function of Nintex Workflow Scheduler job in Nintex Workflow 2010 and 2013 to the same function as 2007

    It is installed in a farm without the definition of Web application in Nintex Workflow 2007, however in 2010 and2013 it has to be installed with the definition of Web application.
    In the case of 2010 and 2013 if the web application that it is installed is stopped this problem is affected to the workflows that are configured in the sites hosting to other web application.

    1 vote
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  19. Make Send email not throw an UnauthorizedAccessException when in cannot attach the document from workflow

    see case [ ref:00D90q6Cb.50090wG0Qo:ref ]

    System.UnauthorizedAccessException: Access is denied. (Exception from HRESULT: 0x80070005 (E_ACCESSDENIED)), StackTrace:
    at Microsoft.SharePoint.SPFile.GetFileStream(SPWeb web, String fileUrl, Boolean honorLevel, SPFileLevel level, OpenBinaryFlags openOptions, String etagNotMatch, SPFileStreamManager spMgr, SPFileRightsManagementSettings rightsManagementSettings, Boolean throwOnVirusFound, SPVirusCheckStatus& virusCheckStatus, String& virusCheckMessage, String& etagNew, String& contentTagNew, SPFileInfo& fileprops) at Microsoft.SharePoint.SPFile.GetFileStream(OpenBinaryFlags openOptions, String etagNotMatch, String& etagNew, String& contentTagNew) at Microsoft.SharePoint.SPFile.OpenBinaryStream(SPOpenBinaryOptions openOptions, String etagNotMatch, String& etagNew) at Microsoft.SharePoint.SPFile.OpenBinaryStream(SPOpenBinaryOptions openOptions) at Nintex.Workflow.NWListWorkflowContext.GetItemAsAttachment()
    at Nintex.Workflow.HumanApproval.Message.SendEmail(String subject, User user, NWWorkflowContext context, NWContextDataCollection ctxData, MailAddressCollection toAddresses)

    1 vote
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  20. Add alignment to table inside emails

    When designing a table inside workflow emails, there is no alignment options. The default is center but what about the rest?
    Thanks

    18 votes
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