1 - Nintex Workflow for SharePoint

This forum is open to any ideas and feedback for all of our on-premises Nintex Workflow products, including 2007, 2010 and 2013.

- The Nintex Workflow team

How can we improve Nintex Workflow?

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  1. Convert Word to PDF

    In former versions of NINTEX there was an action to convert Word documents til PDF files. This does not exist in NINTEX for Office 365. We have QMS systems in SharePoint being audited by external parties including government authorities. They only accept the PDF format for issued documents in our QMS system.

    51 votes
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      0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
    • Customize copy item to and from fields

      It would be helpful if we could also use variables in the to and from field on the Copy Item workflow action.

      12 votes
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        0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
      • Create User AD action to support password policy change above 10 characters

        When amending password policy for more complicated (more than 10 characters) in the AD, the "Create User AD" action should support that change.

        7 votes
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          0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
        • FTP connector

          It would be so great to have actions to be able to upload documents from a SharePoint library to an FTP server and also download documents from an FTP server to a SharePoint library

          25 votes
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            1 comment  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
          • Allow third-parties to create actions for Nintex Workflow

            I work for a university in California and one of my goals as a Nintex Application Developer is to convert a project from our SharePoint On-Premise environment to SharePoint for Office 365. One piece of technology we rely on converts a submitted form to PDF. As this is not a first-party technology, it is my understanding that such a thing is not currently possible in the Office 365 environment.

            It would be awesome if we could use this product with our Nintex for Office 365 workflows. Is this something that is being looked into? If it isn't already, it is…

            1 vote
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              0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
            • Run as workflow owner

              Now, we are unable to use [Run as workflow owner] option under the following conditions.
              We would be glad if we could use [Run as workflow owner] option under the following conditions in the future.

              1) After starting workflow, it makes WF initiator's permission Read-Only.
              2) In Action Set, it enables [Run as workflow owner]
              3) In that Action Set, there is Flexi task action, which assignes many users to flexi task.
              4) In that Flexi task action, it sets Escalation. Once it becomes overdue, it turns to [Comlete Task].
              5) After Escalation's process proceeds, there is one minite pause…

              1 vote
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                0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
              • Delete items permanently and skip the recycle bin

                It would be useful to add a check box in the action for Delete item or Delete multiple items action to skip the recycle bin and deleted permanently

                51 votes
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                  3 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                • Update ad group

                  An 'Update AD Group' action similar to the existing 'Update AD User' action, which would allow the workflow to update the properties of AD groups.

                  4 votes
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                    0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                  • Action set - Run as workflow owner option to be visible anywhere on the workflow

                    It was noticed that when the "Action set" action is placed on a workflow in the main stream, the option to run the action set as workflow owner is visible on the configuration of the action.
                    But if the same action set was placed within a parallel actions, state machine, or any action that has other branches; the option to run with elevated permissions (as workflow owner/the account used to publish the workflow) is no longer visible.
                    As developing workflows, we expect that an action will behave the same way wherever it is placed within a workflow. I personally believe…

                    60 votes
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                      Open for voting  ·  3 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                    • 26 votes
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                        Open for voting  ·  0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                      • Dynamic Document Template Location Within Document Generation

                        Please allow the ability to specify a dynamic template location through the use of a path variable. At present, in the Document Generation workflow action, you must select a specific file as the template.

                        I need the ability to append random documents (from a location only known at runtime) to a generated document.

                        18 votes
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                          1 comment  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                        • Start or End Workflow (Locally / On Another Site / On Another List)

                          While we have the ability to Start / End a workflow on the local list, the only option we have for starting a Workflow on another Site or List is to use a Web Service Request.

                          This is terribly convoluted, and extremely inconvenient (especially if there are questions of authentication) for new users.

                          It would be much nicer if we could have the ease of just pulling an Action into our Designer and being able to configure it much like you would configure any of the other actions that can interact with Off List items.

                          Furthermore, please give us the…

                          39 votes
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                            Open for voting  ·  0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                          • Allow control over "LazyApproval" labels/display

                            We have C-level employees approving workflows via LazyApproval. Unfortunately this has a negative context and we are getting pushback by our workflow implementers to see if we can adjust this label.

                            I see that the emails can be modified, but we are still seeing remnants of that verbage in our approval history.

                            Is there a way I can modify this? Thank you.

                            9 votes
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                              Open for voting  ·  0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                            • Change State After All Must Agree On Task Outcome

                              When configuring a Task action within a State Machine branch, you should be able to place Change State actions within the Approve or Reject branches of the Flexi Task action while the task behavior is configured for "All must agree on a specific outcome".

                              Currently this causes a looping of task action, and the Change State actions must be moved outside of the task outcome branches to accomplish the expected behavior.

                              11 votes
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                                0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                              • Allow multiple values in Store data action

                                Currently the store data action only allows one value to be stored. If want to store multiple values to later retrieve need to use the action multiple times. Can Store data action be updated to allow multiple values?

                                34 votes
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                                  Open for voting  ·  1 comment  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                • Allow renaming of Lazy Approval

                                  Due to the negative connotation of "lazy" approval, I recommend either renaming the feature, "Easy Approval," or allowing the static text in email notifications to be modified.

                                  Thank you for considering this idea.

                                  23 votes
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                                    1 comment  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Workflow action to convert Nintex Form to pdf

                                    With the recently release Nintex Forms enterprise feature to print to PDF, it would be great to access this functionality via a Nintex Workflow.
                                    As an example a Nintex Workflow could take a Nintex Form and generate a PDF file to be created in a library.

                                    586 votes
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                                      Open for voting  ·  41 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Setting a date column to NULL or blank

                                      Nintex Workflow can not set a date column to a blank or NULL value. Please make this avaialble for consistency reasons.

                                      50 votes
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                                        2 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Read document contents as Base64 into a Text Variable

                                        From documents in document libraries, to documents that are attached to list items and other scenarios, the need to read the contents of a document into Base64 format seems to come up fairly regularly.

                                        The data could then be used to call the Lists.asmx web service, specifically, the AddAttachment and attach it to another item.

                                        It would also be used to send to any number of other Line of Business systems, as Base64 seems to be the standard.

                                        An action that does that in Nintex Workflow would be ideal for this.

                                        200 votes
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                                          7 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                        • docusign

                                          Today, the docusign actions allow one user to sign a document. It doesn't allow 2 users to sign the same document (using the same enveloppeID)

                                          HR Example : a new contract is first sent to the new employee for signing and the same contract is sent to the manager for signing. Today the only way of doing it is to send the document twice in tow different envelope.

                                          we leave a few scenario behind

                                          137 votes
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                                            Open for voting  ·  8 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
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