1 - Nintex Workflow for SharePoint

This forum is open to any ideas and feedback for all of our on-premises Nintex Workflow products, including 2007, 2010 and 2013.

- The Nintex Workflow team

How can we improve Nintex Workflow?

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  1. Delete items permanently and skip the recycle bin

    It would be useful to add a check box in the action for Delete item or Delete multiple items action to skip the recycle bin and deleted permanently

    21 votes
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      2 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
    • Action set - Run as workflow owner option to be visible anywhere on the workflow

      It was noticed that when the "Action set" action is placed on a workflow in the main stream, the option to run the action set as workflow owner is visible on the configuration of the action.
      But if the same action set was placed within a parallel actions, state machine, or any action that has other branches; the option to run with elevated permissions (as workflow owner/the account used to publish the workflow) is no longer visible.
      As developing workflows, we expect that an action will behave the same way wherever it is placed within a workflow. I personally believe…

      28 votes
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        Open for voting  ·  3 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
      • Distinct Values for Dropdown List

        Can Nintex include a checkbox to provide distinct values in the dropdown control? Currently we must go to great pains to eliminate the duplicates, and this functionality is something that dropdown lists in other platforms and designers have included for years.

        8 votes
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          0 comments  ·  Flag idea as inappropriate…  ·  Admin →
        • update document to support rich text

          When using Update Document actions with Multiple line - Rich text. it wont generate a document with the HTML mark up. such as numbering, bullet point, bold, italic, underline etc.
          Will be great if this feature applied to the Update Document action

          16 votes
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            0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
          • Run PowerShell script AND pass workflow constant or variable values

            It would be very helpful if workflows can run a PowerShell script that is ran on a server and pass on workflow constant and variable values as well. We have in the past used a custom solution that has the same ability on multiple client projects and have proven it to be very useful, I believe it's about time for Nintex to add this as one of their supported workflow actions.

            6 votes
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              0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
            • Dynamic Document Template Location Within Document Generation

              Please allow the ability to specify a dynamic template location through the use of a path variable. At present, in the Document Generation workflow action, you must select a specific file as the template.

              I need the ability to append random documents (from a location only known at runtime) to a generated document.

              6 votes
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                1 comment  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
              • Approval and Reject Process for multipule

                Please we need from Nintex to improve approval or Reject Process ....

                we need web part that would approve selected Nintex Workflow Tasks. It would be simple form listing Nintex Workflow Tasks (check-boxes for the ones that need to be approved or Rejected).

                and should be 2 button for approve or reject after selecting check boxes

                3 votes
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                  0 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
                • 6 votes
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                    Open for voting  ·  0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                  • RSS feed for roadmap site

                    I would love to see a RSS feed at the Roadmap site (https://roadmap.nintex.com). This would make it much easier to keep up-to-date.

                    3 votes
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                      1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                    • Workflow to Pause less than 5 Minutes

                      To have a Pause action that executes based on the action configuration rather than relies on the SharePoint Timer Service (at least 5 minutes)

                      1 vote
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                        1 comment  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                      • Import Holidays

                        It would be a good idea if it would be possible to import the holidays (Easter, Christmas and so on) from a file (iCal or something) for each year.

                        Christmas is at the same date every year but Easter and some other Holidays are flexible. So you have to add the flexible Holidays manually which is not fun.

                        18 votes
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                          Open for voting  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                        • Find Variable or Text

                          There are some other great suggestions for documentation of variables, but I would also like to see a way in the designer to highlight actions that use a variable. I envision a Search button in the ribbon that opens a search dialog where I could either select a variable from the list of variables in this workflow, or simply type something in a text box. The feature would search the workflow and highlight all the actions that use the variable or contain the text.

                          The suggestion for finding and removing unused variables (https://nintex.uservoice.com/forums/229405-1-nintex-workflow-for-sharepoint/suggestions/10843149-find-and-remove-unused-variables) identifies the scenario of trying…

                          11 votes
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                            Open for voting  ·  0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                          • Fix the 'Update Document' action so that it supports content control names (Quick Parts) with spaces in them

                            Quick Parts stop updating if a document is moved to a different library, they show the last value of the original library but stop updating. If you have heavily used Quick Parts for things like "Version Number" and "Document ID" you might be thinking that the Update Document action was going to solve your problems (e.g. put this step in just before the document is approved to make sure a document that have been moved reconnects to their columns)... and this is true EXCEPT if your column name has a space in it.

                            3 votes
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                              0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                            • Need the ability to run a powershell script

                              Need a custom action to run a powershell script

                              1 vote
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                                0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                              • Active Directory Timestamp Converter

                                Please see the post written here on how to convert the timestamp returned by Active Directory into a useable SharePoint date:

                                https://community.nintex.com/community/build-your-own/blog/2015/08/14/convert-datetime-format-to-active-directory-timestamp

                                It would be wonderful to have a function to take care of this for us, so that we can create Expiring Account workflows much more easily.

                                1 vote
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                                  0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                • Allow More Than 10 Photos in Document Generation

                                  Working with a client who requires reports which may vary from 5 photos, to 10 photos, to 20, 50 photos, in a single report, has proven quite difficult with the current actions. I am finding a way around it, and have voted up a second User Voice item (to allow variable templates). That being said, it would also be greatly beneficial to see an extension or (in a dream world) complete removal of the 10 photo limitation. I am sure there are reasons why it is capped at 10, just wondering what those reasons are.

                                  3 votes
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                                    0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Enable workflow to start from the item menu for reusable workflows

                                    For list workflows the option "Enable workflow to start from the item menu" is available and works really well. I have this same requirement but for a site collection reusable workflow where it is not an option. Please can this be added?

                                    6 votes
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                                      0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Allow control over "LazyApproval" labels/display

                                      We have C-level employees approving workflows via LazyApproval. Unfortunately this has a negative context and we are getting pushback by our workflow implementers to see if we can adjust this label.

                                      I see that the emails can be modified, but we are still seeing remnants of that verbage in our approval history.

                                      Is there a way I can modify this? Thank you.

                                      3 votes
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                                        Open for voting  ·  0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Add different colors to the lines that indicate a 'Run If' and 'For Each'.

                                        If you have multiple 'Run If' and/or 'For Each' in one workflow, it would be easier to identify them if they were each a different color.

                                        8 votes
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                                          Open for voting  ·  0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Specify ContentType and Metadata in Document Generation

                                          It would be useful to be able to specify the target content type, and set metadata such as Title on the output of Document Generation.

                                          Using the Update Item action for populating metadata after the fact has drawbacks; such as unwanted version incrementation, and its asynchronous nature causes issues when fetching propertie values immediately after update.

                                          3 votes
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                                            0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
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