1 - Nintex Workflow for SharePoint

This forum is open to any ideas and feedback for all of our on-premises Nintex Workflow products, including 2007, 2010 and 2013.

- The Nintex Workflow team

How can we improve Nintex Workflow?

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  1. Action set - Run as workflow owner option to be visible anywhere on the workflow

    It was noticed that when the "Action set" action is placed on a workflow in the main stream, the option to run the action set as workflow owner is visible on the configuration of the action.
    But if the same action set was placed within a parallel actions, state machine, or any action that has other branches; the option to run with elevated permissions (as workflow owner/the account used to publish the workflow) is no longer visible.
    As developing workflows, we expect that an action will behave the same way wherever it is placed within a workflow. I personally believe…

    13 votes
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      3 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
    • update document to support rich text

      When using Update Document actions with Multiple line - Rich text. it wont generate a document with the HTML mark up. such as numbering, bullet point, bold, italic, underline etc.
      Will be great if this feature applied to the Update Document action

      13 votes
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        0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
      • Find Variable or Text

        There are some other great suggestions for documentation of variables, but I would also like to see a way in the designer to highlight actions that use a variable. I envision a Search button in the ribbon that opens a search dialog where I could either select a variable from the list of variables in this workflow, or simply type something in a text box. The feature would search the workflow and highlight all the actions that use the variable or contain the text.

        The suggestion for finding and removing unused variables (https://nintex.uservoice.com/forums/229405-1-nintex-workflow-for-sharepoint/suggestions/10843149-find-and-remove-unused-variables) identifies the scenario of trying…

        11 votes
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          0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
        • Import Holidays

          It would be a good idea if it would be possible to import the holidays (Easter, Christmas and so on) from a file (iCal or something) for each year.

          Christmas is at the same date every year but Easter and some other Holidays are flexible. So you have to add the flexible Holidays manually which is not fun.

          14 votes
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            Open for voting  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
          • export history list- including instance IDs

            Would be helpful to have an export button of the Nintex History List entries. One of the most beneficial uses would be to capture all the instance IDs of any workflows running that need to be stopped, and then can use a programmatic approach to stop / delete as needed.

            2 votes
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              0 comments  ·  Flag idea as inappropriate…  ·  Admin →
            • Add different colors to the lines that indicate a 'Run If' and 'For Each'.

              If you have multiple 'Run If' and/or 'For Each' in one workflow, it would be easier to identify them if they were each a different color.

              7 votes
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                Open for voting  ·  0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
              • I submitted a new item,then Workflow occur error

                When i submit an item,workflow occur error is that Load Workflow Assembly: System.IO.FileNotFoundException: Could not load file or assembly 'Microsoft.SharePoint.WorkflowActions.intl.resources, Version=16.0.0.0, Culture=en-US, PublicKeyToken=71e9bce111e9429c' or one of its dependencies. The system cannot find the file specified.

                1 vote
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                  0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                • Enable workflow to start from the item menu for reusable workflows

                  For list workflows the option "Enable workflow to start from the item menu" is available and works really well. I have this same requirement but for a site collection reusable workflow where it is not an option. Please can this be added?

                  3 votes
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                    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                  • Hi, I'm using Document generator in the workflow. There is a SharePoint List item that is multiple select. In the template i'm tagging this

                    Hi,
                    I'm using Document generator in the workflow. There is a SharePoint List item that is multiple select.
                    In the template i'm tagging this list item. When the document is generated, i get the following instead of the selected items.
                    On document:

                    This is how it looks on the Nintex display form. See we have few options selected.

                    What should i differently to get this reflected on my document.
                    Let me know if you need more information.
                    Refer attached for screenshots referred.

                    With Best Regards,
                    Venkatesh

                    1 vote
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                      0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                    • create item in another site action

                      Site action loses data in the rest of the fields when the URL Is altered.

                      It would be nice to have the data displayed immediately when the first URL is entered.

                      29 votes
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                        0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                      • ADFS Claims Web Request Support

                        Call Web Service and Web Request actions should have built in support for mixed authentication including Windows ADFS Claims auth. Due to how ADFS Claims requires tokens for authentication, the current out of the box action does not support this.

                        11 votes
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                          1 comment  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                        • Update User Profile Action - Setting Personal / Time Zone Settings

                          The Update User Profile Action is missing the ability to set the Time Zone in a User's Personal Settings. This would be very convenient for us to configure this for our users instead of them making the selection themselves.

                          1 vote
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                            0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                          • Start or End Workflow (Locally / On Another Site / On Another List)

                            While we have the ability to Start / End a workflow on the local list, the only option we have for starting a Workflow on another Site or List is to use a Web Service Request.

                            This is terribly convoluted, and extremely inconvenient (especially if there are questions of authentication) for new users.

                            It would be much nicer if we could have the ease of just pulling an Action into our Designer and being able to configure it much like you would configure any of the other actions that can interact with Off List items.

                            Furthermore, please give us the…

                            17 votes
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                              Open for voting  ·  0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                            • Change State After All Must Agree On Task Outcome

                              When configuring a Task action within a State Machine branch, you should be able to place Change State actions within the Approve or Reject branches of the Flexi Task action while the task behavior is configured for "All must agree on a specific outcome".

                              Currently this causes a looping of task action, and the Change State actions must be moved outside of the task outcome branches to accomplish the expected behavior.

                              5 votes
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                                0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                              • Site collection reusable workflow

                                Allow Site collection reusable workflows with custom content type to start on conditional start

                                the concept is that you have site collection reusable workflow which has a conditional start. This is then used to publish a workflow to a custom content type where the workflow will only start when the conditions are met

                                1 vote
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                                  0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                • Check the design of a workflow

                                  Would be great to check the design of a workflow if it meets best practices such as if it is too large (and should be broken into smaller workflows) or the actions used are appropriate, such as using Commit Pending Changes instead of pause.

                                  5 votes
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                                    Open for voting  ·  0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Document Generation to include item attachments

                                    It would be very useful if Document Generation allowed a user the option to include attachments as appendices to a document they are using.

                                    For example, an assessment form is filled in with attachments as evidence. When using Document Generation the user can map the assessment data into a template, and then select a tick box that tells the action to include the List item attachments as appendices if they exist.

                                    3 votes
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                                      0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                    • "Manage Workflows in Nintex Workflow" option removed from ribbon

                                      On a List page, I edit the page and edit the list web part to change the view from "full toolbar" to "no toolbar" to remove "new item or edit this list" from the top of the list view. After changing this setting, the Nintex menu options are removed from the "Workflow Settings" drop-down in the List tab of the ribbon.

                                      1 vote
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                                        0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Reading an attached email as a document attachement

                                        When we attach a document to emails in Outlook and send it to a SharePoint list to be readed by Nintex, there is no problem for getting the documents and attaching them to the list item.

                                        But if you attach an email with document Inside, SharePoint / Nintex ignore them so they can't be attach to the list item.

                                        Could Nintex decode an attached email like a document attachement.

                                        9 votes
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                                          Open for voting  ·  1 comment  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                        • ADFS Single Sign-On CRM Support

                                          The CRM actions included with Nintex Workflow and available through the Nintex Live Catalog should be able to support Single Sign-On authentication through systems such as ADFS.

                                          3 votes
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                                            0 comments  ·  Workflow Actions  ·  Flag idea as inappropriate…  ·  Admin →
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                                          1 - Nintex Workflow for SharePoint

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