3 - Nintex Workflow for Office 365

Welcome to the feedback forum for Nintex Workflow for Office 365

Please use this forum to submit ideas or feedback on the product.

The Nintex Workflow for Office 365 team

How can we improve Nintex Workflow for Office 365?

You've used all your votes and won't be able to post a new idea, but you can still search and comment on existing ideas.

There are two ways to get more votes:

  • When an admin closes an idea you've voted on, you'll get your votes back from that idea.
  • You can remove your votes from an open idea you support.
  • To see ideas you have already voted on, select the "My feedback" filter and select "My open ideas".
(thinking…)

Enter your idea and we'll search to see if someone has already suggested it.

If a similar idea already exists, you can support and comment on it.

If it doesn't exist, you can post your idea so others can support it.

Enter your idea and we'll search to see if someone has already suggested it.

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. A Create Group Action

    I really like the Create Site Action, but it needs to be used in association with a 'Create Group' Action and a 'Assign User to Group' Action. Otherwise the 'Create Site' action is of little use in my opinion :)

    That way you could fully automate site creation & improve Sharepoint governance by ensuring when a site is created, you can assign the perfect set of Groups and Permissions

    9 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  2. Create a list item without the need for credentials

    In the previous version of Copy a List item it was possible to copy the item to another site in the collection without additional credentials.

    29 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  3. Required fields for workflow start parameter

    At the moment it is not possible to set a workflow start variable to "required". This function is highly needed.

    4 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  4. Debuggin information put into history

    The Document Generation often times produces an error and suspends the workflow. It would be very useful if the action would optionally dump the error and detail regarding the failure to the history. Currently there is no way to understand why the error has occurred.

    7 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  5. Post Photo on Yammer

    The Yammer Message action should allow for the uploading of images to either users or groups. This is supported by both the Facebook and Twitter action, but not Yammer.

    9 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  6. There must be varibale column for choose some custom condtion

    HI,
    i think there must be a column when the workflow will start except of this,
    like choose any drop down trigger,or check box for any filed

    Thanks

    1 vote
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  7. Update list item catch exceptions / ignore errors

    When updating multiple list items for example tasks it would be usefull to have a ignore errors checkbox to resume with the workflow if the update list item can't find the item. This would help because tasks disappear when 1 of 3 tasks is approved. But a parallel loop which updates the tasks with information still tries to find and update all 3 tasks but only 1 is still there. Workflow then crashes.

    4 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  8. Add Request Review action

    I used Request Review actions on my Nintex Workflow on premise but after migrating to Nintex O365, this action is not supported, please add this back.

    11 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  9. Custom Nintex Live Services Email to Users

    When using the Yammer Post action, it send the users posting an email to authorization to post and is a generic requests which is very confusing for end users and they may not have an idea why this is being sent or from what process.

    Allow the addition of custom message, or customization of email.

    2 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  10. Yammer Post Action update capability

    I really wish we could pass through Email addresses so users are tagged in the post and sent a notification.

    Also post on behalf of another user without those confusing authorization messages.

    1 vote
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  11. Do not put an additional file size limit on top of Microsoft size limit Nintex Forms 365 allows attaching a file of 250MB (Microsoft limit)

    Remove additional file size limit on top of Microsoft size limit

    Nintex Forms 365 allows attaching a file of 250MB (Microsoft limit) to a list item.
    But the action 'O365 Upload File' in Nintex Workflow 365 currently has a size limit of 100MB compressed size.
    This limit should be removed; Nintex should not put additional file size limits on top of Microsoft limits.

    Our busines case is as follows :

    I have external users uploading files, via NF365, which are attached to a list item.
    The file size limit = 250MB.
    An internal user is approving the uploaded file, which…

    30 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  12. Move list item into recycle bin when delete

    Good to have the possibility to choose (by parameter for example) whether list item should be permanently deleted or moved to recycle bin.

    22 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    4 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  13. Error if sending to invalid external email

    If using the action to send emails to an external email, I would like for there to be an option to error if the email being sent to is invalid. Otherwise, the workflow will continue as if the email was sent and no one will know that it wasn't sent.

    4 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  14. Populate task id as soon as the task is created

    Essentially the same request (except for Nintex Workflow for Office 365) as done by Jimbo Alba at:
    http://nintex.uservoice.com/forums/229405-1-nintex-workflow-for-sharepoint/suggestions/6440022-populate-task-id-as-soon-as-the-task-is-created

    All task actions can populate a task id variable but usually populate the variable only after the task is completed by the assigned user. I would like to recommend that this behavior be changed so that the task id variable is populated when the task item is created and assigned. This way I can query the task item even before it's task action is completed.

    15 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

    Hi all! Jason, In your scenario could you give me more details on what you are trying to do with the task ID, before the task is completed? Thanks.

  15. 1 vote
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  16. Make Query User Profile use initiator credentials

    Allow a user profile lookup that's initiated using the logged in user's credentials or session (i.e. the initiator), or at least the workflow publisher's identity.

    The "Office 365 Query User Profile" lookup currently requires you to enter a username and password.

    More details:
    SharePoint Designer 2013 has the ability to query without credentials using the "User Profiles:" action.

    SD 2013 example:
    Lookup for String
    Data source: User Profiles
    Field from source: First name
    Return field as: As String
    Field: Account Name
    Value: Current Item: Modified By

    34 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    2 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  17. Equivalent Action for Query LDAP in SPO

    IN SP2010 Nintex workflow there is an action Query LDAP which is used to query the DL (Domain Group) Users. But in SP Online am not getting the equivalent action for Querying the members of the particular Domain Group
    If any one has faced this scenario please help me

    Bhanu

    4 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  18. Invite external person to access a site

    API support is now available to be able to automate inviting an external person...

    8 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  19. Add "contains" and others to "Run if"-Action

    An additional "contains" test would be great to test in Run if statements for example if value is part of a multiple choice field.

    If possible also "starts with", "is empty", "does not contain" would be very helpful additional operators.

    78 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    3 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  20. Office 365 update item permissions: allow tenant security group

    In the "Office 365 update item permissions" action, we have availabity to configure user (email) or SharePoint group name (one or several) but it is not possible to register a security group which has been declare at the tenant level (when we configure this kind of group, the workflow is suspended and the result is "Failed to resolve user xxx" and issue is the same for a group name or email group name).

    It will be interesting to implement this feature to avoid the creation of SharePoint group in the website and duplicate information between web and tenant.

    3 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: facebook google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  • Don't see your idea?

3 - Nintex Workflow for Office 365

Feedback and Knowledge Base