3 - Nintex Workflow for Office 365

Welcome to the feedback forum for Nintex Workflow for Office 365

Please use this forum to submit ideas or feedback on the product.

The Nintex Workflow for Office 365 team

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  1. From Field in Send an Email

    It would be great to have a From field that supports dynamic references. Most business requirements want emails sent from a specific account, which is not supported in NW in O365!

    653 votes
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    48 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

    To support this requirement we’ve just release the following features

    - Specify a customizable sender display name for both email and task actions, we understand one of the main requests was to be able to supply a custom from email address however due to many of the limitations in the cloud we are currently unable to deliver this request and so hopefully being able to add a From display name will get you one step closer..

    - Add a customizable Reply To email address for the email action so you can control the email address when people hit reply.

    Hope you enjoy these features and be great to hear any feedback once you try them out.

  2. Copy Attachment to Doc Library

    Similar to the On-Prem action. Being able to copy List attachments to a document library with associated metadata if columns exist

    143 votes
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    under review  ·  5 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  3. Send document to repository should be able to work cross site

    The office 365 Send document to repository action should be capable of taking a document from a document library and moving the document into a repository on another site.

    15 votes
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    3 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  4. Copy List Item

    The ability create copies of current list items (workflow context) should be included.

    302 votes
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    28 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

    Hi Guys,

    We are just planing out a new Copy Item action which will also look to support an option to include attachments. Beyond this are there any other requirements that you would need from a copy item action?

    Cheers, Rick

  5. Creation and management of External users

    Are you looking to support the management and creation of 'External Users'?

    25 votes
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    2 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  6. Declare a Record

    The ability to declare a record like in the 2010 workflow model.

    11 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  7. Improving control on configured emails (HTML)

    Please enable following in Email bodies so that developers can verify the true content they've configured.

    1. Any hyperlink in Email bodies is shows as:
    reflink="nw-stringbuilder-token-661c62d8-cd92-4f10-9273-e643486faf71" reftext="nw-stringbuilder-token-8596239b-6d13-445a-8bf0-7f58bfe9571b"

    Nintex on-prem:
    reflink="{Common:WebUrl}/IMPD Process Documents/Forms/Approved Documents.aspx" reftext="here"

    Please enable actually inserted hyperlink. Otherwise, they only to find hyperlinks is via running workflow, which is not always possible.

    2. When developer clicks on any content within email body and later clicks on View HTML, the cursor should point to corresponding position in within HTML. While it works in Nintex on-prem, in Nintex Online it points to the end of the email body.

    35 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  8. Ability to make comments optional/mandatory for task outcomes

    In SharePoint On-premises a power-user have the ability to make Comments mandatory or optional for each task-outcome. This feature is not available in Nintex Online.

    it will be great if Nintex can enable same for Online as this will help power users.

    19 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  9. Improve task process actions

    Pls. improve *Assign a task* and *Start a task process* and enable following:
    1. Number of times to repeat to take dynamic values. Currently number of reminders must be hardcoded
    2. Delivery type for actions to to include *None*. Currently it's mandatory to configure emails for assigned taks

    20 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  10. Manual start of site workflows

    Currently Nintex Online does not allow a way to toggle manual start for site workflows.

    Case: As Nintex on-prem has this setting, any site workflow with such settings gets migrated as-is. As tools like Sharegate does not have a way to reset the flag, the migrated workflows could never be run manually.

    15 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  11. Restrict External Email

    It is fantastic that Nintex enabled its users to send email to people outside of an Office 365 tenant. However, there is no way to block/stop/prevent that from occurring, if such an action is in violation of a company's policies.

    Therefore, it would be great if there was a checkbox that allowed that function to be disabled for a given customer's tenant (but still permit the option to use attachments for internal users).

    9 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  12. Calculated columns do not show up in Query list filter conditions

    While update items shows calculated columns in the filter conditions, query list does not. It seems like a bug!

    Kindly review and let us know.

    14 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  13. Please add error handling!

    Most actions should have error handling similar to a try/catch block in programming.

    7 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  14. Personal connections in Connection Manager

    From the governance perspective, personal connections should be disabled by default. Currently it must be manually disabled on each site/subs-site.

    Recommended path:
    1. Personal connections must be disabled by default
    2. Need basis site owners may decide to enable it
    3. This would encourage the use of *shared connections*

    3 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  15. Save and Continue option for Task Form

    Please add a Save and Continue button for Task Forms within Nintex Workflow, similar to what is available in Nintex Forms.

    Example: Manager fills out form that creates list item, starts workflow, and assigns task to employee that is due in 2 weeks. The employee receives an email notification with a link to complete their assignment (task form), however it is quite lengthy and will need to fill it out in several sessions. The task form has validation rules to hide and require certain fields. Save and Continue should not cause validation to occur. Only Save and Submit.

    2 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  16. Update Connection details validates connection

    It seems when creating or modifying the connection credentials the connect button only saves the entries and does not try to test the connection. Is this true or am I missing something. Thanks

    4 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  17. Email Action - Rich Text Field Links Broken

    Currently if email action if you have a multi line rich text editor field and it contains links to current SharePoint sites or materials, those links are truncated to relative paths versus using the absolute paths. The generated email then has broken links. The email action should recognize this and include the absolute path of the item.

    1 vote
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  18. Nintex workflow web-parts

    Is there any path to provide these web-parts in Nintex Online?

    1. My workflow tasks
    2. Workflow Chart Viewer
    3. Workflow Report Viewer
    4. Workflows I've Started

    3 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  19. Wait for the Workflow to complete

    I couldn't find a way to wait for a workflow started within the 'parent' workflow in the Nintex 365, I know that in the onpremises version it has this ability but I would need it in the Nintex 365...

    I tried to set and 'Wait for item change' with the column but this actually makes it hang forever as I think the workflow-column is showing 'Completed' but seems to be a different inner content the just a plain text so that the 'wait for' will wait forever.

    6 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  20. Allow management of LazyApproval phrases

    We need the option to specify custom approved phrases and associated mappings for LazyApproval, like we have for the On-Prem version (Site Settings > LazyApproval settings page)

    3 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
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3 - Nintex Workflow for Office 365

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