3 - Nintex Workflow for Office 365

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How can we improve Nintex Workflow for Office 365?

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  1. Target only the current item when using Office 365 Update Item Permissions

    It would be great to add simply "current Item" to the "Items to update" scope for the Office 365 Update Item Permissions online workflow action.

    This would greatly simplify the action and make it clear that the item permissions being affected are only the item permissions that correspond to the item the workflow is currently running against.

    8 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  2. Ability to store binary data in variables and pass them in Web Request action

    Currently when trying to put binary data (ex. retrieved using SharePoint API binary data of the file from library) in a text variable or to use directly in "Web Request" action some information is lost (I suppose Nintex is not supporting null bits [0x00] and replaces them with spaces [0x20] or cuts them off). Because of that, when trying to create a new file in a different library or when trying to call Nintex O365 REST API to create a workflow, the results are incorrect - the created file is corrupted and API returns errors.

    It would be really nice…

    17 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  3. Assigend tasks are not deleted if a workflow is terminated.

    Assigned tasks must be deleted/canceled as well, so the user can not approve/reject tasks which are already terminated.

    6 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  4. Wait for field change in current item - multiple values with OR

    I would like to be able to say "wait for the field to change to this value OR that value, then do this action" - there is currently no option for entering multiple values.

    202 votes
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    19 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
    Open for voting  ·  Jon Hardy responded

    Please have a look at the condition builder just released as part of conditional start. Is this the kind of condition builder that you need in “wait for field change in current item” ?

  5. 'Exists in Collection' Action should return the indexes as well as true/false

    There should be an option to return all of the indexes, or the index of the first result, where this action finds an item in the collection. This would help greatly in processing collections and improving execution time.

    12 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  6. Export to PDF/Graphical

    It would be very nice if you could export the whole workflow to a PDF or other format, for easy documentation or printing.

    73 votes
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    3 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  7. Update document set or folder with Update Item or Update Item Permissions

    The O365 Update Item is restricted specifically to documents or items, it cannot actually update a Document Set or Folder Item. There are many cases where we need this specifically with Document Sets. The CAML query used to select a Document Set does not work in Nintex, though it works in PowerShell, CSOM, Javascript, REST, etc.

    83 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  8. APIs for Nintex workflow 365 as like on premise Nintex

    As like on premise Nintex we require APIs/web services to do the following actions.

    1. Start the workflow.

    2. ProcessFlexiTaskResponse2.

    3. Publish workflow

    4. GetFlexiTaskOutcomes

    5. API to delegate a task.

    6. API to configure long term delegation

    189 votes
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    22 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  9. Run If Else Action

    Same as the Run If action, but add an Else branch to it.

    4 votes
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    2 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  10. Manage your Workflows tasks from a mobile device using the Nintex Mobile App.

    I recently try the Nintex Mobile App with our O365 SharePoint site. It's working well and i was surprised by the design on different devices and OS.
    It could be nice to improve this app with the ability to manage his tasks from his mobile and not just be able to fill a new form.

    180 votes
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    Released  ·  16 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  11. From Field in Send an Email

    It would be great to have a From field that supports dynamic references. Most business requirements want emails sent from a specific account, which is not supported in NW in O365!

    644 votes
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    47 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

    To support this requirement we’ve just release the following features

    - Specify a customizable sender display name for both email and task actions, we understand one of the main requests was to be able to supply a custom from email address however due to many of the limitations in the cloud we are currently unable to deliver this request and so hopefully being able to add a From display name will get you one step closer..

    - Add a customizable Reply To email address for the email action so you can control the email address when people hit reply.

    Hope you enjoy these features and be great to hear any feedback once you try them out.

  12. Copy Attachment to Doc Library

    Similar to the On-Prem action. Being able to copy List attachments to a document library with associated metadata if columns exist

    143 votes
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    under review  ·  5 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  13. Send document to repository should be able to work cross site

    The office 365 Send document to repository action should be capable of taking a document from a document library and moving the document into a repository on another site.

    15 votes
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    3 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  14. Copy List Item

    The ability create copies of current list items (workflow context) should be included.

    279 votes
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    28 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

    Hi Guys,

    We are just planing out a new Copy Item action which will also look to support an option to include attachments. Beyond this are there any other requirements that you would need from a copy item action?

    Cheers, Rick

  15. Creation and management of External users

    Are you looking to support the management and creation of 'External Users'?

    25 votes
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    2 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  16. Improving control on configured emails (HTML)

    Please enable following in Email bodies so that developers can verify the true content they've configured.

    1. Any hyperlink in Email bodies is shows as:
    reflink="nw-stringbuilder-token-661c62d8-cd92-4f10-9273-e643486faf71" reftext="nw-stringbuilder-token-8596239b-6d13-445a-8bf0-7f58bfe9571b"

    Nintex on-prem:
    reflink="{Common:WebUrl}/IMPD Process Documents/Forms/Approved Documents.aspx" reftext="here"

    Please enable actually inserted hyperlink. Otherwise, they only to find hyperlinks is via running workflow, which is not always possible.

    2. When developer clicks on any content within email body and later clicks on View HTML, the cursor should point to corresponding position in within HTML. While it works in Nintex on-prem, in Nintex Online it points to the end of the email body.

    35 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  17. Ability to make comments optional/mandatory for task outcomes

    In SharePoint On-premises a power-user have the ability to make Comments mandatory or optional for each task-outcome. This feature is not available in Nintex Online.

    it will be great if Nintex can enable same for Online as this will help power users.

    19 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  18. Improve task process actions

    Pls. improve *Assign a task* and *Start a task process* and enable following:
    1. Number of times to repeat to take dynamic values. Currently number of reminders must be hardcoded
    2. Delivery type for actions to to include *None*. Currently it's mandatory to configure emails for assigned taks

    20 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  19. Manual start of site workflows

    Currently Nintex Online does not allow a way to toggle manual start for site workflows.

    Case: As Nintex on-prem has this setting, any site workflow with such settings gets migrated as-is. As tools like Sharegate does not have a way to reset the flag, the migrated workflows could never be run manually.

    15 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  20. Restrict External Email

    It is fantastic that Nintex enabled its users to send email to people outside of an Office 365 tenant. However, there is no way to block/stop/prevent that from occurring, if such an action is in violation of a company's policies.

    Therefore, it would be great if there was a checkbox that allowed that function to be disabled for a given customer's tenant (but still permit the option to use attachments for internal users).

    9 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
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3 - Nintex Workflow for Office 365

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