3 - Nintex Workflow for Office 365

Welcome to the feedback forum for Nintex Workflow for Office 365

Please use this forum to submit ideas or feedback on the product.

The Nintex Workflow for Office 365 team

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  1. Task email to send to Mailbox

    It would be very handy to include the ability to send a Task email to a mailbox. I understand that a task needs to be assigned to users, but the ability to send the task email to an email address and not to assignee's would cut down on email clutter when a task is assigned to a group of users but only needs to be completed by one user.

    20 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  2. Need cross site workflow/actions

    I think it's extremely important that Nintex Workflows can perform cross site actions such as updating items in another site using the standard actions. Nintex Workflow, being the leading SharePoint workflow add-on, really should provide this no-braining functionality. Thank you.

    10 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  3. Office 365 groups actions

    Create an action that automates the provisioning of Office 365 groups.

    13 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  4. Option to use External Email for "Assign a Task" without LazyApproval

    Currently, when you do the "Assign a Task" action and use Lazy Approval, it will send from the No-Reply external email. If you don't use LazyApproval, it will use the build-in SharePoint O365 email address (and will come from the Site Name).

    We have several processes that mix LazyApproval and non-LazyApproval, and actions are going to users from different email addresses, causing a bit of confusion.

    Request is either (1) add the ability to use External Email for the Assign a Task action when LazyApproval is NOT used, or (2) come up with a way to display the Site Title…

    7 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for the feedback. We are currently looking into providing the option to configure the sender display name for lazy approval emails.

  5. 17 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  6. Copy File to Fileshare

    Should be able to copy a SharePoint file to a network fileshare location.

    13 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  7. Target only the current item when using Office 365 Update Item Permissions

    It would be great to add simply "current Item" to the "Items to update" scope for the Office 365 Update Item Permissions online workflow action.

    This would greatly simplify the action and make it clear that the item permissions being affected are only the item permissions that correspond to the item the workflow is currently running against.

    8 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  8. Ability to store binary data in variables and pass them in Web Request action

    Currently when trying to put binary data (ex. retrieved using SharePoint API binary data of the file from library) in a text variable or to use directly in "Web Request" action some information is lost (I suppose Nintex is not supporting null bits [0x00] and replaces them with spaces [0x20] or cuts them off). Because of that, when trying to create a new file in a different library or when trying to call Nintex O365 REST API to create a workflow, the results are incorrect - the created file is corrupted and API returns errors.

    It would be really nice…

    20 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  9. Ability to execute javascript code

    It would be extremely useful to have an action allowing execution of javascript code. That would be helpful for example to handle actions/ functions not present in Nintex already. I don't know if this is doable, but maybe? It is probably pretty complex for the Nintex engine to check, whether the code in the action is executed or not, so that Workflow can move to a next action, but still such feature would really be helpful :)

    25 votes
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    2 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  10. A Create Group Action

    I really like the Create Site Action, but it needs to be used in association with a 'Create Group' Action and a 'Assign User to Group' Action. Otherwise the 'Create Site' action is of little use in my opinion :)

    That way you could fully automate site creation & improve Sharepoint governance by ensuring when a site is created, you can assign the perfect set of Groups and Permissions

    10 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  11. Assigend tasks are not deleted if a workflow is terminated.

    Assigned tasks must be deleted/canceled as well, so the user can not approve/reject tasks which are already terminated.

    9 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  12. Add Request Review action

    I used Request Review actions on my Nintex Workflow on premise but after migrating to Nintex O365, this action is not supported, please add this back.

    14 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  13. Wait for field change in current item - multiple values with OR

    I would like to be able to say "wait for the field to change to this value OR that value, then do this action" - there is currently no option for entering multiple values.

    202 votes
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    19 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
    Open for voting  ·  Jon Hardy responded

    Please have a look at the condition builder just released as part of conditional start. Is this the kind of condition builder that you need in “wait for field change in current item” ?

  14. 'Exists in Collection' Action should return the indexes as well as true/false

    There should be an option to return all of the indexes, or the index of the first result, where this action finds an item in the collection. This would help greatly in processing collections and improving execution time.

    15 votes
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    2 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  15. Update document set or folder with Update Item or Update Item Permissions

    The O365 Update Item is restricted specifically to documents or items, it cannot actually update a Document Set or Folder Item. There are many cases where we need this specifically with Document Sets. The CAML query used to select a Document Set does not work in Nintex, though it works in PowerShell, CSOM, Javascript, REST, etc.

    90 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  16. Export to PDF/Graphical

    It would be very nice if you could export the whole workflow to a PDF or other format, for easy documentation or printing.

    75 votes
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    3 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  17. APIs for Nintex workflow 365 as like on premise Nintex

    As like on premise Nintex we require APIs/web services to do the following actions.

    1. Start the workflow.

    2. ProcessFlexiTaskResponse2.

    3. Publish workflow

    4. GetFlexiTaskOutcomes

    5. API to delegate a task.

    6. API to configure long term delegation

    188 votes
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    22 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  18. Run If Else Action

    Same as the Run If action, but add an Else branch to it.

    4 votes
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    2 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  19. 446 votes
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    34 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

    Hi All,

    We’ve just released the ability to capture comments from via LazyApproval, apart from that you can also easily store and retrieve those comments (including ones made via Nintex Forms or directly via the task) into a new task action variable (Task comments).

    For those who are specifically interested in capturing from LazyApproval the way you do is by supplying the outcome separated by a comma and then the comments .e.g. ‘Rejected, Need more detail before can approve’.

    Check it out and let me know what you think…

    Cheers, Rick

  20. Add API to Deploy Reusable Nintex Workflows and Forms on Content Types

    Add functionality to add a nwf File as Site (Collectoion) reusable workflow template and connect to a content type

    15 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
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3 - Nintex Workflow for Office 365

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