3 - Nintex Workflow for Office 365

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The Nintex Workflow for Office 365 team

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  1. Workflow - task permissions wrong

    Tasks are a free for all now, no longer are they permission restricted so they can only be actioned by the person they are assigned to (on-prem says ‘Sorry you are not authorised to action this task’ if it is not assigned to you), in the cloud anyone with ‘Contribute’ over the tasks list can action any task. Again forum workaround suggests a custom workflow that sets unique permissions manually.

    7 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  2. Deleting Component Workflow is not a true delete

    Current deleting a component workflow is not a true delete as you can't reuse the name of the deleted workflow. Please fix this.

    6 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

    Nicholas, This should not be the case, once you delete a component workflow you should be able to reuse the name for a different workflow. If you continue to experience this then please log a support call so identify the issue.

  3. Cannot connect to the workflow manager to check the name of this workflow. (Unexpected response data from server.)

    online error Cannot connect to the workflow manager to check the name of this workflow. (Unexpected response data from server.)

    5 votes
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    1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  4. Workflows - permissions step tedious

    Setting unique permissions is now one permission per action in the workflow (means you need many more steps if you set multiple permissions). On-premise you can set multiple permissions in a single step.

    4 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  5. It would be great if when doing a search through help that it filters based on product.

    Search on Runtime Functions from within Help whilst in the Workflow designer- it will show you an article in Help about Runtime functions - related to Forms. Doesn't work in Workflow. It was misleading!

    6 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  6. clearing person field

    Update the person/group field with blank value, as of now it is clearing for single value person field but need for multivalue person field to clear using nintex workflow.

    6 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  7. alert when fails

    In Nintex Worklfow OnPrem you got an email notification when a workflow fails and you also had a create graphic or audit report to identify the reason. Now with OnLine....there is nothing to alert you to errors! Bring back the email alert and graphical representation!

    7 votes
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    1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  8. Modify variable type if not used in current WF

    Every so often I accidentally will create the wrong variable. Just now, I accidentally created an Integer when I intended to create a collection. (I used a "Create New Variable" button at the bottom of the action... which happened to be for integers. Whoops.)

    I'd like to be able to go in and modify the type so I don't have to delete and then re-create.

    Super minor, but a nice to have :)

    8 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  9. Help

    You Help Pages are just the worst. Half of them are missing fields and when they do have fields, there are not examples and not descent explanations of the contents. E.g. Create List Item....click on HELP...half the fields from the action are not even explained

    5 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  10. Query User Profile

    Would be good to be able to Query User Profile and set multiple fields as in Nintex OnPrem verison

    1 vote
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  11. Variables in workflow

    It would be great to have an option that allows you to delete all unused variables.
    Also, an option to find out where a variable is used would be handy.

    1 vote
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  12. Needs a lot of work

    This new Query Action is so over complicated and does not make sense. The associated Nintex Help is extremely poor and simply restates the fields....no examples.

    4 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  13. how to delete unwanted global variable?

    there is no option to delete unwanted global variable.

    1 vote
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  14. Parse for Tokens Twice

    In Nintex on-prem products, the Build String action contains a checkbox setting named "Parse for Tokens twice". Please add this to Nintex for Office 365. This feature is critical to create solutions that are very flexible and enable users to maintain configuration settings. Specifically, to allow a text variable to contain additional variables or other tokens that can be merged into the variable at run time.

    6 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  15. Workflow Context - Site name reference

    It would be handy to have the Site Name as a reference in the workflow context menu.

    3 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  16. The Action box is too big, simplify it

    The box for action is too big, way too hard to get the big picture of the workflow. Instead of giving icon on the bottom, it would be better if the icon placed on the left side of the box, so it gets smaller and easy on the eye.

    9 votes
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    1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

    Hi Radityo, I assumed you were talking about the action size in the toolbox rather than on the canvas. We’ll have to look to at this, thanks for the suggestion. Cheers, Roanna

  17. Select current item in Set Approval Status

    There is no option to select the current item in the action: Office 365 Set Approval Status. The only options available are Select All Items and Select Items with following Conditions.

    21 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  18. Better exposure of current workflow

    There is not an indication of what current workflow you are working on unless you open the Settings panel. The current workflow should be included in the breadcrumb at the top of the interface ... "Back to Workflow Galler > List Workflow: (name) > Current Workfllow: (name).

    1 vote
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  19. Search for Action Fields in Workflow Designer

    When you have to add a field to an action it resets back to default every time. I would like to be able to search for the field I am looking to add instead of scrolling through the list every time.

    3 votes
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    1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

    Hi, I believe you are look for search on insert variables? Is that correct? If you could add a screenshot that would be very helpful. Thanks.

  20. Ability to edit links in emails

    When I need to update a link in an email I need to recreate it rather than being able to edit the existing one. Very time consuming

    7 votes
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    1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

    Hi Craig, Are you trying to do this in the text editor of the email? Thanks

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3 - Nintex Workflow for Office 365

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