3 - Nintex Workflow for Office 365

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How can we improve Nintex Workflow for Office 365?

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  1. Nintex Governance: Connection Manager & Workflow publishers

    Best practice around Connection manager would be: Create tenant level connections with appropriate set of users who will design workflows. To ensure local site admins don't create unnecessary connections we need a central setting to disable site level shared connections and personal connections.

    Workflow publishers: We need to add/remove each user to the list of allowed workflow publishers. There is no way to use AD groups. It'll be great if Nintex can enable AD groups in workflow publisher settings.

    16 votes
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      2 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
    • Personal connections in Connection Manager

      From the governance perspective, personal connections should be disabled by default. Currently it must be manually disabled on each site/sub-site.

      Recommended path:
      1. Personal connections must be disabled by default
      2. Need basis site owners may decide to enable it
      3. This would encourage the use of *shared connections*

      20 votes
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        1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
      • notes for variables

        Ability to add notes to a variable describing it's overall purpose (not just for within an action)

        4 votes
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          0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
        • los flujos no se ejecutan cuando creo o modifico un elemento por flujo de trabajo

          los flujos no se ejecutan cuando creo o modifico un elemento por flujo de trabajo

          1 vote
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            0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
          • Workflow Errors

            There needs to be some notifcation to the designer or somoene if the workflow errors. When you have multiple workflows across multiple sites a notifcation is helpful in managing your workflows and any issues. This was available in on-prem why has it gone away?

            553 votes
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              29 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
              Open for voting  ·  Jon Hardy responded

              Palesa, one of our Technical Evangelists posted this comment. I thought this was so valuable that I have repeated it here so it stays in view. A great workaround while we work on a solution with Microsoft.
              Palesa says:
              “Hey guys here’s a little trick which will hopefully help some of you community.nintex.com/docs/DOC-6580”

              I have watched the Youtube video, may even be a convert to rapp after this. Check it out, it will save you time.

            • see calculated formula

              When I look at a configured activity, I should be able to see the value/formula that I calculated. When the author leaves the place they built workflows, the new people do not know how he built these values unless he had documentation. I need to troubleshoot why it fails at certain points but I am unable to without knowing how that variable is being calculated to begin with.

              1 vote
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                0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
              • Keep track of multiple attachment components from Item to tasks on NF365

                When we are on a task, the only way we have to display the master item attachment is JS is using JS.
                If your master item has several attachments component and your tasks forms also has several of them, you have no way to relink the task attachment to the master items attachment (using API calls, we can recopy the task item to master item but they will always be recopied to the default attachment component)...

                To solve that, at the moment we fully recreate the NFFormData XML! Is that a viable solutiony??

                3 votes
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                  0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                • Ability to stop inheriting elevated privileges for action sets embedded in an action set that has elevated privileges

                  Currently, all actions within an elevated action set are forced to be executed with the elevated privileges, hence causing the field Modified By to be Sharepoint App which is not desirable.
                  Either allow embedded action sets to be executed as the current user or allow the modification of ModifiedBy and CreatedBy fields in the list item

                  1 vote
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                    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                  • Why can't we have a feature similar to Content control title in update word document? Doc generation does not support table,checkbox etc

                    My application with dynamic html structure containing checkbox and table structure was working fine while render to Control Content title but now, even though Rich text field support html conversion, It does not render my table, styling and the controls like checkbox,radio button

                    4 votes
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                      0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                    • Parse JSON

                      The ability to easily parse JSON in a Nintex O365 workflow. Inclusing the ability to store arrays in collection variables.

                      23 votes
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                        0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                      • Ability to create and manage email message templates

                        Would like the ability to create, modify and manage email message templates on Nintex Workflow for Office 365, for the Task Process and Assign a task workflow action(s).

                        This is already available on premise, and is a very useful feature, but for people making use of Nintex Workflow for O365, this would most definitely make workflow design quicker if designers could choose an email template, perhaps containing some html and rich text/images (maybe even an email signature) where all they would need to is insert their metadata where necessary.

                        47 votes
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                          0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                        • Ability to include attachments for Task Emails

                          Need to have the option to include attachments for email notifications that are sent from the task actions.

                          156 votes
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                            under review  ·  13 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                          • Add Option to Not send task cancellation emails

                            Add option like in SP2010 to not send cancellation emails to other members who were assigned to action a task when another has auctioned.

                            31 votes
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                              4 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                            • HTML Edit Tool for Email Body

                              Enable the ability to edit the body of a task (or any) e-mail message better. Editing the table format is almost impossible in the native editing tool.

                              25 votes
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                                5 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                              • Task delegation is missing

                                Task delegation is missing

                                202 votes
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                                  15 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                  Open for voting  ·  Jon Hardy responded

                                  Reinstating this request as it is clear that delegation is required and not escalation.

                                • Add custom permission levels for "Office 365 update item permissions" action

                                  At this time the "Office 365 update item permissions" supports default permission levels only. It would be nice to be able to select or just type in the name of a custom permission level to be assigned to the workflow item that has been added to the site/sitecollection permission levels.

                                  356 votes
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                                    21 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                  • My Workflow Tasks Web Part

                                    This web part is not in O365. I have a workaround in the short term, but a centralized webpart would be useful.

                                    Oh, and allow us to control ALL the columns that are displayed - don't force feed more than the title column.

                                    69 votes
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                                      5 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

                                      Thanks for the feedback. We are currently reviewing this request.

                                      I should point out as a stop gap, all workflow tasks created in NW365 should automatically be available via the My Tasks / Work Management features in your MySite.

                                    • Use a reference for Site Language and Template within "Create site in o365" action

                                      Currently the Site Language and template need to be defined when configuring the action.

                                      Please add an option to define this by a reference/variable, so that this can be configured depending on the workflow logic.

                                      4 votes
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                                        1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Create Groups within "Office 365 Create Site in o365" action

                                        When creating a site using the "Office 365 Create Site in o365" action, and creating unique permissions, there is no option to create and the groups i.e owners, members, visitors etc

                                        4 votes
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                                          1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Save / Publish Timestamp in Designer

                                          Look - I'm not the smartest, and I also tend to fluctuate between saving like it's going out of style, and saving so rarely that you'd think I was allergic.

                                          I just want a time stamp in the top right hand corner that says Last Publish: (date time) -- Last Saved: (date time)

                                          Surely that's a quick win?

                                          9 votes
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                                            0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
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                                          3 - Nintex Workflow for Office 365

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