3 - Nintex Workflow for Office 365

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Please use this forum to submit ideas or feedback on the product.

The Nintex Workflow for Office 365 team

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  1. Support Signed card payloads for Actionable Message

    In some scenarios, an Actionable message is not working using Nintex Workflow.
    Microsoft has suggested for Nintex to implementing signed cards which work in all cases and are fundamentally more secure since they do not rely on DNS records.

    At this stage signed cards are currently not supported

    1 vote
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →

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    Completed  ·  Lisa Tam responded

    Actionable Messages has been updated to use Adaptive Card with signed card payload.

  2. Ability to add task outcome in UPPERCASE via task process action

    Can we have the option to be able to add task outcomes either in UPPERCASE or LOWERCASE and not default to the first letter being in uppercase and the rest reverting to lowercase?

    Consider the below steps:

    1. Navigate to workflow designer

    2. Add a "Task Process" action to the canvas

    3. Double-click the Task Process action to configure it.

    4. You will notice that under the Task outcomes section, there are two outcomes: Approve and Reject.

    5. Rename the task outcome "Approve" to APPROVE.

    6. Click away from the text box and you will notice that it has changed back to "Approve"

    7. Same behaviour occurs…

    7 votes
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    Completed  ·  Lisa Tam responded

    This change has been released. You can now set your task outcome as all upper case.

  3. Workflow Errors

    There needs to be some notifcation to the designer or somoene if the workflow errors. When you have multiple workflows across multiple sites a notifcation is helpful in managing your workflows and any issues. This was available in on-prem why has it gone away?

    641 votes
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    42 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  4. Show or Hide Allowed Actions

    In the current On-Prem I can Show/Hide actions for the users using a AD Group. This way we are able to control what the developer sees. Based on our maturity we show/hide actions. Such a feature is not available in O365 and this is very crucial for us to implement the governance in O365.

    85 votes
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    6 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  5. Create team on Microsoft Teams action

    Create team on Microsoft Teams action is demanded by Teams users for managing teams.

    27 votes
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    2 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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  6. 161 votes
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    19 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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  7. Ability to include attachments for Task Emails

    Need to have the option to include attachments for email notifications that are sent from the task actions.

    252 votes
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    32 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  8. workflow export doesnt work

    I have a workflow in a large collection - it doesn't allow itself to be exported for reuse.

    Tried a number of times, in different collections. The button doesn't do anything, no process starts

    5 votes
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    5 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  9. Reporting

    When I bought Nintex Workflow for Office 365 6 months ago I was told that workflow reporting tools were planned for release by the end of 2015. This would be extremely helpful to see into the black box of a running workflow when it is having issues or just to see reports on how long it takes on average for a workflow to complete or where it gets hung up the longest.

    29 votes
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  10. Allow Rich Text in Document Generation

    The Document Generation action allows data from the workflow to be dropped into office documents. It does not however allow rich text to be injected into documents.

    For example, a rich text field in SharePoint will come into Nintex Workflow as HTML, which will then obviously just appear in a Word document as raw HTML, not interpreted as bold, italic, etc.

    6 votes
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    8 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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  11. Implement SharePoint 2016 Redesigned Toolbox

    The new version of Nintex for SharePoint 2016 looks really nice, can we please get that design skin applied to the Office 365 Version!!!

    3 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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    Completed  ·  Jon Hardy responded

    Updated icons in the toolbox and designer ribbons have been updated with the same style as NW2016

  12. Add custom permission levels for "Office 365 update item permissions" action

    At this time the "Office 365 update item permissions" supports default permission levels only. It would be nice to be able to select or just type in the name of a custom permission level to be assigned to the workflow item that has been added to the site/sitecollection permission levels.

    377 votes
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    28 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  13. Secure Password variable including Workflow Constants

    When designing a workflow for O365 a lot of Nintex Store actions like 'Create Site' require an account and password explicitly. As I am -designing- the workflow I do not want to know the actual Workflow Account password executing these actions, that's for the admins to know. The only way to enter these passwords is by using plain text either directly or by means of a Text variable. So I would propose a new 'Secure String' or 'Password' variable so at least I can call someone to type in the password without me knowing it. Of course it would be…

    339 votes
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    Completed  ·  28 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  14. Manage your Workflows tasks from a mobile device using the Nintex Mobile App.

    I recently try the Nintex Mobile App with our O365 SharePoint site. It's working well and i was surprised by the design on different devices and OS.
    It could be nice to improve this app with the ability to manage his tasks from his mobile and not just be able to fill a new form.

    180 votes
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    Completed  ·  16 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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  15. 449 votes
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    35 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi All,

    We’ve just released the ability to capture comments from via LazyApproval, apart from that you can also easily store and retrieve those comments (including ones made via Nintex Forms or directly via the task) into a new task action variable (Task comments).

    For those who are specifically interested in capturing from LazyApproval the way you do is by supplying the outcome separated by a comma and then the comments .e.g. ‘Rejected, Need more detail before can approve’.

    Check it out and let me know what you think…

    Cheers, Rick

  16. Update document and convert document controls for Office 365 version

    These functions are available in 2013 version but not in O365 yet. Will they be available for Office 365 in the near future?

    39 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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    Completed  ·  Jon Hardy responded

    This capability has been released as the Document Generation actions. Document generation automates document generation from one or more templates with conditional inclusion. See Document generation help for more information.

  17. From Field in Send an Email

    It would be great to have a From field that supports dynamic references. Most business requirements want emails sent from a specific account, which is not supported in NW in O365!

    699 votes
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    52 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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    To support this requirement we’ve just release the following features

    - Specify a customizable sender display name for both email and task actions, we understand one of the main requests was to be able to supply a custom from email address however due to many of the limitations in the cloud we are currently unable to deliver this request and so hopefully being able to add a From display name will get you one step closer..

    - Add a customizable Reply To email address for the email action so you can control the email address when people hit reply.

    Hope you enjoy these features and be great to hear any feedback once you try them out.

  18. Copy List Item

    The ability create copies of current list items (workflow context) should be included.

    367 votes
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    32 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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    Completed  ·  Lisa Tam responded

    Hi all,
    Copy an Item action has been released and is now available for use. You can find this action in the Integration category of the toolbox.
    Cheers,
    Lisa

  19. User Profile interaction

    It would be great to have an action that interacts and pulls information from the user profile service. For example if you are using a hybrid situation you could pull the users manager, birthday, department or all types of data to utilise in the workflow.

    8 votes
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    2 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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    Completed  ·  Alex responded

    Query User Profile was released in the February release and is ready to start using, Read more on community.nintex.com

  20. Ability to Create Reusable Worfklows

    Client would like the ability to create reusable workflows to use on similar lists.

    253 votes
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    21 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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3 - Nintex Workflow for Office 365

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