3 - Nintex Workflow for Office 365

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How can we improve Nintex Workflow for Office 365?

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  1. Termination of Component Workflow

    Today if a main workflow invokes a component workflow and the component workflow is terminated for some reason, then the component workflow does not return any status back to the calling workflow and the parent workflow keeps waiting forever. This is the case if the setting on the "Invoke Component Workflow" action is set to wait for component workflow to complete and wait for the outcome

    There should be a way for the component workflow to return back the status in case it is terminated

    65 votes
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    6 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Hi Sridhar,

    The issue we currently have is the workflow engine does not send us any kind of event to indicate that the component workflow (or any workflow) has suspended meaning we can’t send any notification back to the parent workflow. We are currently talking with Microsoft to see if they can provide us the info we need, will update you once we know more..

    Cheers, Rick

  2. Component Workflow - Visibility

    As of now, any component workflows created in a Office 365 is visible to all users within the tenant. This will create confusion in scenarios where in the component workflow is required for a specific site collection and not to be visible for others.

    A visibility flag might help a long way to target component workflows for specific site collections rather than entire O365 tenant

    63 votes
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    4 comments  ·  Runtime  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for the great suggestion guys, I’ve added this backlog and will keep you updated on a time frame on when we can deliver this feature update. Would love to hear any other thoughts/suggestions on how we can make component workflows even better..?

  3. Print form to PDF action in Workflow

    Within the Nintex Forms there is now a Print to PDF function that was released last year however it would nice if that could be an action item in the workflow to allow for capture of form in PDF to be emailed as an attachment with the 'Send an Email' action. Ideal for scenario's where form may be used by HR that require documented records to be kept on file not just SharePoint lists.

    Have looked at using Document Generation however there are many collapsing sections in my form that may or may not need to be captured so the…

    215 votes
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    under review  ·  15 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  4. Document Generation - Specify Template as VARIABLE

    Currently when using the Document Generation action the template can only be selected from a drop down list of documents in the template library. This is very limiting when seeking to build a configurable solution or where the list of templates is very large. Frequent workflow changes will be required.

    Compare this to the old Update Document action where the template URL can be specified as a variable. I understand Nintex Workflow Cloud also supports a variable for the template.

    Please bring this in for O365!

    34 votes
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    under review  ·  1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  5. Ability to include attachments for Task Emails

    Need to have the option to include attachments for email notifications that are sent from the task actions.

    197 votes
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    under review  ·  17 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  6. Copy Attachment to Doc Library

    Similar to the On-Prem action. Being able to copy List attachments to a document library with associated metadata if columns exist

    143 votes
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    under review  ·  5 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  7. My Workflow Tasks Web Part

    This web part is not in O365. I have a workaround in the short term, but a centralized webpart would be useful.

    Oh, and allow us to control ALL the columns that are displayed - don't force feed more than the title column.

    72 votes
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    5 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  8. Creation and management of External users

    Are you looking to support the management and creation of 'External Users'?

    25 votes
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    2 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  9. Update Item Permissions For External User

    Currently the Update Item Permissions action does not support modifying permissions on external users (reason here:https://community.nintex.com/thread/12513). It would be great if this action could be updated to support external users, or if another action could be developed specifically to interaction with externals users who have been added to the SharePoint site.

    47 votes
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    under review  ·  0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  10. keep tasks for more than 60 days

    I have been told that completed tasks in Office 365 are cleaned up after 60 days (removed) but would like the ability to retain these indefinitely.

    30 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
    under review  ·  Jon Hardy responded

    With the release of Task ID in the task actions, the best approach here is to query the task IDs for the comments and other details and write them to an audit list. That way you can control the retention period in accordance with your retention policies.

    This can either be done within each workflow that creates tasks, or if a blanket approach is adequate a site workflow that runs to a schedule, using the scheduled start capability.

  11. Workflow tasks: Add the ability to mark a percentage of a task complete and to define it's predecessors

    In the Workflow Task list, there are two columns for % Complete and Predecessors.

    These could be integrated within a Flexi-task so that a group of tasks can be completed before a task can be approved.

    The percentage completed could be used to track the progress of a task, and the percentage can be incremented as the task gets closer to completion.

    28 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  12. Mailbox Provisioning

    Add a mailbox provisioning action.

    4 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  13. Headers and Footers

    it would be great if you could have headers and footers and then these could be inserted into all actions.

    6 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  14. Allow an option in the condition actions if Null.

    Currently there isn't availability to select if value is empty. It was be great if you had this functionality.

    95 votes
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    3 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  15. Action to add term to node in Termstore

    I want to be able to have people enter suggestions in a list, and rund a workflow on the item that ends with adding an item to a certain node n the SharePoint termstore.

    27 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  16. poll mailbox

    Can Nintex create a poll maibolx action to import attached docs to Sharepoint in Office 365?

    The feature isn't avaialble in O365.

    2 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  17. Get Information from created Workflow Task related to current item

    Would like to be able to retrieve information from the workflow task created in a previous step. Currently there doesn't seem to be a good method for doing this other than trying to use the "related Items" field for validation (which also fails). Would like to see the related workflow task associated as an integral part of the workflow variables.

    12 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  18. Abilty to add Nintex applications on site from workflow action

    When creating a new site or and existing site to automatically add and active the Nintex application.

    10 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  19. Copy to Sharepoint (the blue set of live actions)

    Allow you to copy files over to your local SharePoint servers

    30 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  20. Web services URL for IP forms in NW0365

    In previous versions, there is a url like this :

    http://.... /_vti_bin/nintexworkflow/workflow.asmx?WSDL

    So we can use all web services in infopath forms for example; getrunningworkflowtasksforcurrentuser,processtaskresponse...

    Now, we work on office 365, what should the URL be?

    5 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
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3 - Nintex Workflow for Office 365

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