3 - Nintex Workflow for Office 365

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The Nintex Workflow for Office 365 team

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  1. From Field in Send an Email

    It would be great to have a From field that supports dynamic references. Most business requirements want emails sent from a specific account, which is not supported in NW in O365!

    699 votes
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    52 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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    To support this requirement we’ve just release the following features

    - Specify a customizable sender display name for both email and task actions, we understand one of the main requests was to be able to supply a custom from email address however due to many of the limitations in the cloud we are currently unable to deliver this request and so hopefully being able to add a From display name will get you one step closer..

    - Add a customizable Reply To email address for the email action so you can control the email address when people hit reply.

    Hope you enjoy these features and be great to hear any feedback once you try them out.

  2. Workflow Errors

    There needs to be some notifcation to the designer or somoene if the workflow errors. When you have multiple workflows across multiple sites a notifcation is helpful in managing your workflows and any issues. This was available in on-prem why has it gone away?

    641 votes
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    42 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  3. 449 votes
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    35 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi All,

    We’ve just released the ability to capture comments from via LazyApproval, apart from that you can also easily store and retrieve those comments (including ones made via Nintex Forms or directly via the task) into a new task action variable (Task comments).

    For those who are specifically interested in capturing from LazyApproval the way you do is by supplying the outcome separated by a comma and then the comments .e.g. ‘Rejected, Need more detail before can approve’.

    Check it out and let me know what you think…

    Cheers, Rick

  4. Add custom permission levels for "Office 365 update item permissions" action

    At this time the "Office 365 update item permissions" supports default permission levels only. It would be nice to be able to select or just type in the name of a custom permission level to be assigned to the workflow item that has been added to the site/sitecollection permission levels.

    377 votes
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    28 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  5. Copy List Item

    The ability create copies of current list items (workflow context) should be included.

    367 votes
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    32 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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    Completed  ·  Lisa Tam responded

    Hi all,
    Copy an Item action has been released and is now available for use. You can find this action in the Integration category of the toolbox.
    Cheers,
    Lisa

  6. Secure Password variable including Workflow Constants

    When designing a workflow for O365 a lot of Nintex Store actions like 'Create Site' require an account and password explicitly. As I am -designing- the workflow I do not want to know the actual Workflow Account password executing these actions, that's for the admins to know. The only way to enter these passwords is by using plain text either directly or by means of a Text variable. So I would propose a new 'Secure String' or 'Password' variable so at least I can call someone to type in the password without me knowing it. Of course it would be…

    339 votes
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    Completed  ·  28 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  7. Schedule Site Workflow

    I often find nearly Site Workflows I create need to be scheduled as they are for batch processing, polling lists, sending 'Near due' notifications and other related tasks.

    At the moment, my understanding is that you have to loop indefinitely and a delay for action to mimic a schedule. I.e. complete some actions every 2 hours.

    It's just a bit hacky and a tough sell to customers.

    314 votes
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    Completed  ·  25 comments  ·  Runtime  ·  Flag idea as inappropriate…  ·  Admin →

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  8. Conditional Start

    In Workflow 2010/2013 on premise when setting automatic start for create/modify as well as Yes and No we also have Conditional. We can then use a condition builder to specify eg. column values including what they used to be and what they are now. Can we have this in Workflow O365.
    I know that this has already been asked for but it looks like the requirement wasn't clear

    303 votes
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    Completed  ·  44 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  9. Ability to Create Reusable Worfklows

    Client would like the ability to create reusable workflows to use on similar lists.

    253 votes
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    21 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  10. Ability to include attachments for Task Emails

    Need to have the option to include attachments for email notifications that are sent from the task actions.

    252 votes
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    32 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  11. Assign Flexi Task

    The absence of the Assign Flexi Task with configurable outcomes is a huge miss for me.

    194 votes
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    6 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  12. Manage your Workflows tasks from a mobile device using the Nintex Mobile App.

    I recently try the Nintex Mobile App with our O365 SharePoint site. It's working well and i was surprised by the design on different devices and OS.
    It could be nice to improve this app with the ability to manage his tasks from his mobile and not just be able to fill a new form.

    180 votes
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    Completed  ·  16 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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  13. Add Action Sets

    The absence of action sets is a major development need!

    170 votes
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    20 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  14. 161 votes
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    19 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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  15. Reimport workflow with the same name and allow overwriting (e.g. move between dev/test/prod)

    If you build workflows in one tenancy, then publish to a different one, you cannot overwrite an already existing workflow. This means the import can only work the first time. If you import a new .nwp (with changes you made in a development tenancy, for example) you cannot import this to production as it does not allow publishing - it gives the error that a workflow with that name already exists, and does not support overwriting like NW 2013 on prem. Renders import/export quite useless if you need to properly test and move workflows around tenancies. Only way to do…

    147 votes
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    6 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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    Completed  ·  Jon Hardy responded

    I am very pleased to say that we have just released this capability. It does come with a warning however, it is now possible to overwrite a production workflow with the wrong design on import. Unless you have exported the design (before saving or publishing the incorrectly imported workflow) your production workflow will be irrecoverably lost. We have included warnings, a tick box and help link to inform users of this possibility as well as a blog post on an approach to use to recover the workflow (or prior stored versions if they have been saved). Blog post “Best practices for workflow version control” in our community site – http://bit.ly/2noCDkl.

  16. UDA support

    We're having to rely pretty heavily on web service calls to supplement the currently available action set. It would save an inordinate amount of time if we could leverage UDAs to interact with these in a more structured fashion.

    Barring that, since Action Sets are going to be implemented in an upcoming release will these support the snippet feature? Injecting a pre-build snippet would give us the same time savings but doesn't result in such a clean workflow.

    132 votes
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    5 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  17. Email external Address

    The ability to send emails to recipients outside of the O365 instance.

    131 votes
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    17 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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    Completed  ·  Alex responded

    Hi All,

    This has been released into service and is ready to use

  18. Email notifications having "Approve" & "Reject" buttons, instead of just hyperlinks.

    It would be nice if the email notifications sent with a "Request Approval" activity and "Assign Flexi Task" activity, could have "Approve" and "Reject" buttons instead of hyperlinks.

    126 votes
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    5 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →

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    Completed  ·  Roanna Gunaratnam responded

    Hi All,

    This capability is now available on O365, please refer the our blog: https://community.nintex.com/blogs/NintexProductBlog/2017/10/04/actionable-messages-in-nintex-workflow-for-office-365.

    Since we have leveraged Microsoft’s actionable messages to build this feature therefore it will initially be available to users of Outlook online and Outlook 2016 Version 17.10 (Build 8201.1000), however Microsoft do plan to roll this feature out on Outlook for Mac and Outlook for mobile next year.

  19. Add a disable option for the Actions

    Hi,

    I would like to see the disable feature per Workflow Action available in the designer.

    106 votes
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    Completed  ·  6 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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  20. Add Lazy Approval

    Implement the Nintex Lazy Approval capability within Nintex Workflow for Office 365

    90 votes
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    7 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

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    Completed  ·  Jon Hardy responded

    Happy to say that LazyApproval for Office 365 is now released.

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