3 - Nintex Workflow for Office 365

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The Nintex Workflow for Office 365 team

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  1. Run If fields should be switched

    We are finding the new Run If fields awkward. We think that the first two fields should be swtiched with the last field. I have an image attached as a sample of what it looks like today.

    3 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  2. update item permissions for users from external domain

    O365 Nintex workflow doesn't support those domains not managed by us. For example, some other organizations have their own O365 accounts so now when those users come on board, we need to create a Security Group in SharePoint group, add the external user into the group after he accepts the invitation. Then we need to add the user to the Security Group. Then re-run the workflow to grant permissions to the user. A lot of manual steps.

    31 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  3. Retrieve data in Nintex online

    What's equivalent action to Retrieve data in Nintex online? If none, then what's alternative?

    39 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
    Open for voting  ·  Jon Hardy responded

    The work around for this is to create a list with the appropriate columns to store the data one wants. Use update list to store the data and query list to retrieve the data.

  4. Copy to SharePoint Action required

    I have multiple site collections which store controlled master documents (Word format), once approved a PDF copy needs to also be made available from one central library location (open access for all staff). Copy to SharePoint action is sorely missed in O365.

    46 votes
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    5 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  5. Store data in Nintex Online

    What's equivalent action to Store data in Nintex online? If none, then what's alternative?

    36 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
    Open for voting  ·  Jon Hardy responded

    The work around for this is to create a list with the appropriate columns to store the data one wants. Use update list to store the data and query list to retrieve the data.

  6. DocuSign Single Sign-On Integration

    DocuSign actions should include support for Single Sign-On between DocuSign and Office 365. Currently, to authenticate a DocuSign user that utilizes Single Sign-On they must be added to an exceptions list, and it is unrealistic to add all users to the exceptions list as this defeats the purpose of using Single Sign-On.

    78 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  7. Wait for change in specific List Item

    The current 'Wait for Event in List Item' runs every time an item is added or changed in the current list. The GUID in that action is an output.

    It would be great to have an action where the GUID is the input, so the action only runs when an item with that specific GUID is changed.

    20 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  8. Update Item Permissions For External User

    Currently the Update Item Permissions action does not support modifying permissions on external users (reason here:https://community.nintex.com/thread/12513). It would be great if this action could be updated to support external users, or if another action could be developed specifically to interaction with externals users who have been added to the SharePoint site.

    57 votes
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    under review  ·  0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  9. Print form to PDF action in Workflow

    Within the Nintex Forms there is now a Print to PDF function that was released last year however it would nice if that could be an action item in the workflow to allow for capture of form in PDF to be emailed as an attachment with the 'Send an Email' action. Ideal for scenario's where form may be used by HR that require documented records to be kept on file not just SharePoint lists.

    Have looked at using Document Generation however there are many collapsing sections in my form that may or may not need to be captured so the…

    283 votes
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    under review  ·  21 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  10. 161 votes
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    19 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  11. Office 365 XML Decode function

    In Nintex on-prem there is a function to decode XML values, so that special characters are no longer encoded, but shown as correct (eg. é, è, à,...).
    In Office 365 this is not available, but you have to convert each value via a replace action (for each known special character). Is it possible to have an action which can decode the XML an easier way?

    13 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  12. docusign download all documents in the envelope

    Allow the DocuSign Action "download document" to download all of the documents associated with the envelope. The difference would be to append Combined to the REST call that is already being sent. It would be and easy fix.

    https://docs.docusign.com/esign/restapi/Envelopes/EnvelopeDocuments/get/

    Example: GET /restapi/v2/accounts/1703061/envelopes/44efc9e6-915e-4b1d-9b54-801410d6922d/documents/combined

    6 votes
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    2 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  13. Global task delegation

    We moved from SP2010 to SPO and we need global task delegation back. When one of our employees goes on vacation, they need the option to delegate ALL nintex tasks to another user for a set date range. This "upgrade" to SPO and Nintex Online has been a nightmare for end users. Missing way too many important features.

    49 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  14. Start Parameters for Start Workflow action

    Would be great to have the ability to pass the Start Workflow action values as start parameters.

    54 votes
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    Open for voting  ·  1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  15. Multi-factor authentication support for live actions.

    Currently, none of the Nintex live actions support any multi-factor authentication. More and more clients are switching to this level of security and the lack of this support greatly inhibits our feature offerings. None of the live action advantages are available and clients can't switch to multi-factor authentication without breaking workflows that utilize these features.

    57 votes
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    5 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
    started  ·  Jon Hardy responded

    With the work on a “Connection manager” MFA will be supported for those live actions that support OAuth authentication. Unfortunately not all actions do, and so there are exceptions. When connection manager is released the help will detail which will.

    For the balance, the comment by Mike Oryszak below is an option for these actions.

  16. Set Workflow Variable for Lookup List in another site

    Set workflow variable to able to set variable from the list lookup in another site.

    7 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  17. Update Date/Time Column To Blank

    The Update Item or Office 365 Update Item action should be able to set a Date/Time column back to a blank value, which is currently not possible.

    28 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  18. Really need a replacement for PadLeft.

    If InLine functions are not being replaced in 0365 (which I really hope they are), how about more actions to help with common functions like padding out variable for use in Document title etc..

    20 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  19. Workflow Actions for Site Collection Administration

    Would be great to have more workflow actions for site collection administration. Thinking about actions like "Set site collection administrator" or "Set sharing capabilities"

    4 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  20. Favorite Actions

    Create a tab that lists favorite actions. This would allow to easily access actions that you use a lot (like log history), instead of having to scroll through all those tabs.

    7 votes
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    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
    Open for voting  ·  Jon Hardy responded

    Thank you for your suggestion. In the mean time try typing in one of the words of the action name in the search it will appear in the toolbox e.g. log for log to history. This will also avoid the need to scroll through tabs.

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3 - Nintex Workflow for Office 365

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