3 - Nintex Workflow for Office 365

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The Nintex Workflow for Office 365 team

How can we improve Nintex Workflow for Office 365?

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  1. Nintex Governance: Connection Manager & Workflow publishers

    Best practice around Connection manager would be: Create tenant level connections with appropriate set of users who will design workflows. To ensure local site admins don't create unnecessary connections we need a central setting to disable site level shared connections and personal connections.

    Workflow publishers: We need to add/remove each user to the list of allowed workflow publishers. There is no way to use AD groups. It'll be great if Nintex can enable AD groups in workflow publisher settings.

    22 votes
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      2 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
    • Personal connections in Connection Manager

      From the governance perspective, personal connections should be disabled by default. Currently it must be manually disabled on each site/sub-site.

      Recommended path:
      1. Personal connections must be disabled by default
      2. Need basis site owners may decide to enable it
      3. This would encourage the use of *shared connections*

      20 votes
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        1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
      • Add description box for actions

        Add a description box in workflow actions, so we can describe in detail, what the action does and why. This will help when transitioning workflows from development to support teams.

        1 vote
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          0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
        • Rules

          Needs a better rule engine. the rules used in cloud are much easy to use and add. need all of the functionality and usability of cloud in 365

          3 votes
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            0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
          • "Approve/Reject" in Common Reference

            It would be better if Nintex for Office 365 will also have the "Common Reference" feature like the "Approve" and "Reject" link for fast and easy approval. It's also work on both PC and Mobile version.

            7 votes
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              1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
            • notes for variables

              Ability to add notes to a variable describing it's overall purpose (not just for within an action)

              4 votes
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                0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
              • los flujos no se ejecutan cuando creo o modifico un elemento por flujo de trabajo

                los flujos no se ejecutan cuando creo o modifico un elemento por flujo de trabajo

                1 vote
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                  0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                • Workflow Errors

                  There needs to be some notifcation to the designer or somoene if the workflow errors. When you have multiple workflows across multiple sites a notifcation is helpful in managing your workflows and any issues. This was available in on-prem why has it gone away?

                  572 votes
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                    29 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                    Open for voting  ·  Jon Hardy responded

                    Palesa, one of our Technical Evangelists posted this comment. I thought this was so valuable that I have repeated it here so it stays in view. A great workaround while we work on a solution with Microsoft.
                    Palesa says:
                    “Hey guys here’s a little trick which will hopefully help some of you community.nintex.com/docs/DOC-6580”

                    I have watched the Youtube video, may even be a convert to rapp after this. Check it out, it will save you time.

                  • see calculated formula

                    When I look at a configured activity, I should be able to see the value/formula that I calculated. When the author leaves the place they built workflows, the new people do not know how he built these values unless he had documentation. I need to troubleshoot why it fails at certain points but I am unable to without knowing how that variable is being calculated to begin with.

                    1 vote
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                      0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                    • Keep track of multiple attachment components from Item to tasks on NF365

                      When we are on a task, the only way we have to display the master item attachment is JS is using JS.
                      If your master item has several attachments component and your tasks forms also has several of them, you have no way to relink the task attachment to the master items attachment (using API calls, we can recopy the task item to master item but they will always be recopied to the default attachment component)...

                      To solve that, at the moment we fully recreate the NFFormData XML! Is that a viable solutiony??

                      3 votes
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                        0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                      • Ability to stop inheriting elevated privileges for action sets embedded in an action set that has elevated privileges

                        Currently, all actions within an elevated action set are forced to be executed with the elevated privileges, hence causing the field Modified By to be Sharepoint App which is not desirable.
                        Either allow embedded action sets to be executed as the current user or allow the modification of ModifiedBy and CreatedBy fields in the list item

                        1 vote
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                          0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                        • Show or Hide Allowed Actions

                          In the current On-Prem I can Show/Hide actions for the users using a AD Group. This way we are able to control what the developer sees. Based on our maturity we show/hide actions. Such a feature is not available in O365 and this is very crucial for us to implement the governance in O365.

                          82 votes
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                            5 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                          • Exception Handling when Task Outcome Content Types are deleted

                            When creating custom Task Outcomes in a Task Action, a new Content type is automatically being created at Site Level and added in the Workflow Task list.

                            We had a heavy workflow with different Tasks and used this "custom Outcomes" until we realized it would be more efficient with custom Content types for our outcomes.

                            We refactored the workflow, forgetting a couple of Task Actions, and deleted automatically generated Content Types that were still in use.

                            The designer won't open the workflow anymore. The Null Pointer Exception is not caught.

                            Hours of work were lost as we couldn't save the…

                            13 votes
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                              0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                            • Why can't we have a feature similar to Content control title in update word document? Doc generation does not support table,checkbox etc

                              My application with dynamic html structure containing checkbox and table structure was working fine while render to Control Content title but now, even though Rich text field support html conversion, It does not render my table, styling and the controls like checkbox,radio button

                              4 votes
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                                0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                              • Parse JSON

                                The ability to easily parse JSON in a Nintex O365 workflow. Inclusing the ability to store arrays in collection variables.

                                23 votes
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                                  0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                • Ability to create and manage email message templates

                                  Would like the ability to create, modify and manage email message templates on Nintex Workflow for Office 365, for the Task Process and Assign a task workflow action(s).

                                  This is already available on premise, and is a very useful feature, but for people making use of Nintex Workflow for O365, this would most definitely make workflow design quicker if designers could choose an email template, perhaps containing some html and rich text/images (maybe even an email signature) where all they would need to is insert their metadata where necessary.

                                  47 votes
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                                    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Wait for Field Change

                                    Can we have waiting until "Is Not Empty" or "Not Equal To" as options, as in the OnPrem version. Many times I have actions that are waiting until a fields IS NOT EQUAL to the current value.

                                    16 votes
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                                      0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Ability to include attachments for Task Emails

                                      Need to have the option to include attachments for email notifications that are sent from the task actions.

                                      167 votes
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                                        under review  ·  13 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Consistent action names

                                        Having worked with Nintex On-Prem for a number of years I have FINALLY started working with Nintex for O365. I cannot find anything! All the actions that do the same thing have completely different titles... Why? I am so totally lost.
                                        Can you consistently name the actions in your workflow products regardless of the SharePoint environment they are working on? This goes for NWC too?

                                        19 votes
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                                          0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →

                                          Hi Cassy, Thanks for your feedback, we will look at how you can search for an action in the toolbox in the future.

                                        • Print workflow option

                                          I hear that Nintex Workflow for SP 2016 has a 'Print Workflow' option. Where is that option on SPO? I think this would useful!

                                          10 votes
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                                            0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
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                                          3 - Nintex Workflow for Office 365

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