3 - Nintex Workflow for Office 365

Welcome to the feedback forum for Nintex Workflow for Office 365

Please use this forum to submit ideas or feedback on the product.

The Nintex Workflow for Office 365 team

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  1. Take preservation/retention policy into account

    When retention policy is activated on O365, it's not possible to delete Nintex workflows. It's also not possible to uninstall the O365 Workflow and Forms app from a site.
    The only solution is to deactivate retention policy

    35 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Nintex Workflow Action Item:- For Each item threshold limit should increase for Online Nintex Workflow

    Whenever we need to itterate every single item available in SharePoint Online List. In order to store the specific value in a variable or to update the any columns value in n number of request. That threshold limit should increase in SharePoint Online Nintex workflow action item same as Nintex Workflow SP 2013.

    48 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  3. Workflow Entitlement Consumption Over Time

    Whether from Hawkeye Cloud or via APIs, we cannot report the number of productive workflows we did "consume" over time. The Nintex customer portal gives us the current consumption without any history. APIs and Hawkeye can additionally give us the cumulative number of workflows created overtime. This latest approach does not take into consideration workflows removed, unpublished, or deleted (it is just a cumulative number of created workflows day after day).

    Hence we don't have the history and data to analyze our real usage/consumption over time and report internally as well the results of our actions (for example: adoption campaigns,…

    9 votes
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  4. Entitlement Alerting Feature

    Possibility to activate and customize alerts that are pushed to a list of contacts we can indicate when entitlements such as the count of productive workflows and forms* are reaching a certain consumption ratio (e.g 80%), and alerts are repeated on a regular basis (monthly, weekly, customizable) until the consumption is under the predefined ratio again.

    This would ensure that we are well aware of the situation to then review and take the proper course of action timely (plan procurement of additional resources, archive / delete flows/forms) as opposed to be checking the customer portal regularly which is a routine…

    9 votes
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    0 comments  ·  Licencing  ·  Flag idea as inappropriate…  ·  Admin →
  5. Workflow Publishing Restriction Triggers Custom Message

    We have the possibility to restrict the ability of people to publish new workflows at the tenant level. We would like to use it before if we do, the publishers will get a generic error message and will not know the reason of this restriction nor who to contact to be authorized to publish a flow.

    Can we therefore add the feature to personalize or extend the error message when one is unable to publish a flow? alternatively to add a personalized message upfront when publishers start developing their new flows?

    6 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  6. Format for if condition field

    For Nintex Workflow O365 actions Run If and Condition Branch, the first condition for List Lookup Source Field is missing the format control. Available for the 2nd comparison condition only. Hope that will added to the first field.

    1 vote
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  7. Workflow and Forms versioning for Office 365

    Would it be possible to create a backup library for Workflow and Forms when the app is installed on the site?

    You can then have the option to "backup" the workflow or form on publish, which will create/overwrite the workflow/form.

    We could also have the option of configuring a specific library for these files.

    Currently, it is a manual process of exporting these files and saving them in a library with versioning.

    3 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  8. 1 vote
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  9. sortable Variables at the Variable icon

    sortable Variables at the Variable icon - was sortable on-premise

    7 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  10. Associate site to a hub

    There is currently no field in the Office 365 Create Site Collection action to save hub information to the SharePoint admin center. I'd like a user to be able to select a hub from a form and have that value be saved to the SharePoint admin center. Currently, I have log into the SharePoint admin center after the site has been created and manually select a hub.

    16 votes
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  11. Office 365 Create Site Collection action

    Can you add the Team site (no Office 365 group) to the Template drop down menu in the Office 365 Create Site Collection Action? The only template that is available is the Custom - Select template later... option. The site gets created but I still have to log into SharePoint Admin Center and select a template.

    15 votes
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  12. Inserting hyperlink fields into emails and tasks

    When you take a sharepoint hyperlink field and put it into a task form or email, by default the value of the field is converted to string and looks like this:
    Salesforce - from side bar
    {"__metadata":{"type":"SP.FieldUrlValue"},"Description":"https:\/\/na67.lightning.force.com\/lightning\/r\/Opportunity\/0060z00001wLhd7AAC\/view","Url":"https:\/\/na67.lightning.force.com\/lightning\/r\/Opportunity\/0060z00001wLhd7AAC\/view"}

    By default, it should take the display text of the hyperlink and build a link out of it with the URL

    6 votes
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    1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  13. Sticky Notes

    It would be great if, while editing a workflow, you could place a sticky note action that had a way of reminding yourself about something you needed to go back and ask the business owner about later.

    3 votes
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  14. add an option to search for an action within workflow

    imagine a giant workflow, say, 200 + actions. it has lots of paths, all collapsed, that has action sets withing action sets within parallel tasks and so on

    then you need to correct a specific action.

    would be nice if we could simply find an action by name?

    43 votes
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    Open for voting  ·  8 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. functions in a workflow so I can work with repeating sections

    Allow functions in your string builder again or maybe make an action that is for functions like Sums or make some actions that work with repeating sections. Also update and get rid of self discovery support. It's **** as there is too many edge problems for rare problem types. Also nonsense like this https://community.nintex.com/t5/Nintex-for-SharePoint/Calculating-the-sum-total-of-multiple-text-controls/m-p/72283#M59740

    I don't have time to search day and night through rabbit hole after rabbit hole trying to find what should be a a simple solution.

    1 vote
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  16. Better Error Messages

    Error messages should describe where the error is happening or what control/function is having the issue.

    Generic error messages such as "SingleTaskAction - save : TypeError: i is null" are not very helpful when trying to troubleshoot.

    1 vote
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  17. Nintex Workflow Action display the login name of the SharePoint AD Group instead of the Display Name

    When a domain group is added in the To field of Send Email action (or any action with field person/group) the name Group name is displayed. Once the action is saved it changes to ID format. (c:0t.c|tenant|<group ID>)

    We would like to have ability to keep the Group name instead of Login name as this confusing for the user.

    [ ref:00D90q6Cb.5002v2qIoTq:ref ]

    1 vote
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  18. MS Teams create action: team name, site url and email must be the same

    MS Teams create action: creates different site url and email address than the Team name. Why?

    This makes governance a challenge and usability frustrating.

    example:
    Team Name: How to use NINTEX
    Site url: msteams458ddba1455abc
    Email: msteams458ddba1455abc

    When created via MS Teams you get:
    Team Name: How to use NINTEX
    Site url: How to use NINTEX
    Email: How to use NINTEX

    1 vote
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  19. Create document from content type template

    The documents need to be created from the templates added to the content types.

    Case Ref: [ ref:00D90q6Cb.5002v2o0ekF:ref ]

    4 votes
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  20. Nintex Workflow for Office 365 - Reminder Emails (Overdue Notifications) to send only on Business days

    We have a requirement to send Reminder email notifications only on business days when the task becomes overdue. I see that there is no such functionality available to “Assign Flexi Task” reminder emails. Please let us know if/when you can add this feature. Thank you so much!

    6 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
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3 - Nintex Workflow for Office 365

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