3 - Nintex Workflow for Office 365

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The Nintex Workflow for Office 365 team

How can we improve Nintex Workflow for Office 365?

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  1. Workflow Errors

    There needs to be some notifcation to the designer or somoene if the workflow errors. When you have multiple workflows across multiple sites a notifcation is helpful in managing your workflows and any issues. This was available in on-prem why has it gone away?

    271 votes
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      20 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
    • Update Item Permission

      Similar to the On-Premise, update item permission is very useful for cases that requires custom permissions on list items after approval is done. The O365 Update item permission inhibits users which require 3rd party SSO authentication. This prohibits this functionality with many users. Please consider:
      1. Creating a “SharePoint Only” version of Update Item permissions which does not authenticate outside of SharePoint, similar to the On-Premise Update Item Permissions
      2. Embedding the “Update Item Permissions” functionality within the Start a Task and Assign A Task workflow actions.

      I have already submitted a separate idea for the enabling of 3rd Party…

      66 votes
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        Open for voting  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
      • Option to support 3rd party authentication like OKTA for O365 action packs

        Able to support the use of O365 action packs by using tenant accounts that uses 3rd party authentication like OKTA

        65 votes
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          6 comments  ·  Flag idea as inappropriate…  ·  Admin →
        • Consistent action names

          Having worked with Nintex On-Prem for a number of years I have FINALLY started working with Nintex for O365. I cannot find anything! All the actions that do the same thing have completely different titles... Why? I am so totally lost.
          Can you consistently name the actions in your workflow products regardless of the SharePoint environment they are working on? This goes for NWC too?

          10 votes
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            0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
          • Update User Profile Action. Nuff Said.

            It would be nice to have an action to update user profiles. Currently the only way is to use a SOAP web service. This would be very useful in onboarding/offboarding, mass updates when titles,department names, etc.. change.

            4 votes
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              1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
            • Multi-factor authentication support for live actions.

              Currently, none of the Nintex live actions support any multi-factor authentication. More and more clients are switching to this level of security and the lack of this support greatly inhibits our feature offerings. None of the live action advantages are available and clients can't switch to multi-factor authentication without breaking workflows that utilize these features.

              9 votes
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                2 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
              • Print form to PDF action in Workflow

                Within the Nintex Forms there is now a Print to PDF function that was released last year however it would nice if that could be an action item in the workflow to allow for capture of form in PDF to be emailed as an attachment with the 'Send an Email' action. Ideal for scenario's where form may be used by HR that require documented records to be kept on file not just SharePoint lists.

                Have looked at using Document Generation however there are many collapsing sections in my form that may or may not need to be captured so the…

                71 votes
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                  under review  ·  3 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                • 9 votes
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                    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                  • The Action box is too big, simplify it

                    The box for action is too big, way too hard to get the big picture of the workflow. Instead of giving icon on the bottom, it would be better if the icon placed on the left side of the box, so it gets smaller and easy on the eye.

                    9 votes
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                      1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                    • 16 votes
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                        5 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                      • The Publishing Date fields are displaying the time from an incorrect time zone

                        Currently, Nintex for O-365 workflows are not able to parse the Date and Time from the following publishing fields - Scheduling Start Date/End Date. Any workflow email that includes these fields shall display incorrect time (due to time-zone difference between the Nintex App and the Site-Collection). We would need this to be corrected, as all the site-collections will not be in the same time-zone where the Nintex Apps are hosted.

                        19 votes
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                          1 comment  ·  Runtime  ·  Flag idea as inappropriate…  ·  Admin →
                        • Requesting new Action under Utility to Encode / Decode URL

                          We need this utility to come from Nintex itself rather than we are calling third party web request to encode/decode. It's quite simple, we need a utility to encode/decode URL.
                          This will help when we call REST API to SharePoint with special characters.

                          6 votes
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                            1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                          • Search for Action Fields in Workflow Designer

                            When you have to add a field to an action it resets back to default every time. I would like to be able to search for the field I am looking to add instead of scrolling through the list every time.

                            3 votes
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                              1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                            • Better exposure of current workflow

                              There is not an indication of what current workflow you are working on unless you open the Settings panel. The current workflow should be included in the breadcrumb at the top of the interface ... "Back to Workflow Galler > List Workflow: (name) > Current Workfllow: (name).

                              1 vote
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                                0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                              • Start Parameters for Start Workflow action

                                Would be great to have the ability to pass the Start Workflow action values as start parameters.

                                6 votes
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                                  0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                • Office 365 groups actions

                                  Create an action that automates the provisioning of Office 365 groups.

                                  1 vote
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                                    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Copy File to Fileshare

                                    Should be able to copy a SharePoint file to a network fileshare location.

                                    6 votes
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                                      0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Filter List on Workflow Internal Status

                                      Would be great to be able to filter SP list view on workflow Internal Status (Started, Suspended, Terminated, etc.). The manual process of going one-by-one through a long list of items is time-consuming: ellipsis – Advanced – Workflows – Running Workflows just to see internal status. Then it's back to the list to start the process again on the next list item. Seems a bit archaic.

                                      1 vote
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                                        0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Enhance Start Workflow action to handle running instances

                                        The behaviour of the Start Workflow action is to suspend the originating workflow if an instance of the called workflow already exists for the list item.

                                        Proposed is an enhancement to either:
                                        1. allow the Start Workflow action to be configured such that the originating workflow is allowed to continue
                                        or
                                        2. introduce a 'Check Workflow' action that returns a value to indicate if if an instance of a workflow exists for a list item

                                        10 votes
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                                          0 comments  ·  Runtime  ·  Flag idea as inappropriate…  ·  Admin →
                                        • comprehensive list of unspporterd features in Nintex Workflows for Office 365

                                          Do we have a list of features that were supported by Nintex 2010 on premise, which are NO more supported in Nintex Workflows for Office 365 ?

                                          9 votes
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                                            1 comment  ·  Flag idea as inappropriate…  ·  Admin →
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                                          3 - Nintex Workflow for Office 365

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