3 - Nintex Workflow for Office 365

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How can we improve Nintex Workflow for Office 365?

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  1. Permissions to Nintex Apps (Forms and/or Workflows)

    Currently anyone with full control to a list or library can access the Nintex forms and workflows. We want our business users to have full access to lists and libraries, but do not want them modifying workflows as they are business critical. Governance around Full Control site owners is difficult to implement in our organization (10,000+ employees), we need only the development team to have access to Nintex in O365. In SharePoint 2013 on-premises, I would go to Site Settings -> Nintex -> Allowed Workflow Designers -> Remove permissions except for the development team. We need this same access control…

    31 votes
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      3 comments  ·  Flag idea as inappropriate…  ·  Admin →
    • Component Workflow - Visibility

      As of now, any component workflows created in a Office 365 is visible to all users within the tenant. This will create confusion in scenarios where in the component workflow is required for a specific site collection and not to be visible for others.

      A visibility flag might help a long way to target component workflows for specific site collections rather than entire O365 tenant

      33 votes
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        2 comments  ·  Runtime  ·  Flag idea as inappropriate…  ·  Admin →

        Thanks for the great suggestion guys, I’ve added this backlog and will keep you updated on a time frame on when we can deliver this feature update. Would love to hear any other thoughts/suggestions on how we can make component workflows even better..?

      • Slow Environment

        Working in the O365 version is excruciating. Forms are bad enough, however workflows are extremely slow. Opening/closing/saving actions, saving/publishing any size workflow takes a ridiculous amount of time. We are migrating approx. 80 workflows. This will take a year at the speed this system works. And that's not counting all the new forms we are constantly building. Can the performance of the O365 environment please be improved.

        189 votes
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          7 comments  ·  Flag idea as inappropriate…  ·  Admin →
        • Termination of Component Workflow

          Today if a main workflow invokes a component workflow and the component workflow is terminated for some reason, then the component workflow does not return any status back to the calling workflow and the parent workflow keeps waiting forever. This is the case if the setting on the "Invoke Component Workflow" action is set to wait for component workflow to complete and wait for the outcome

          There should be a way for the component workflow to return back the status in case it is terminated

          25 votes
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            2 comments  ·  Flag idea as inappropriate…  ·  Admin →

            Hi Sridhar,

            The issue we currently have is the workflow engine does not send us any kind of event to indicate that the component workflow (or any workflow) has suspended meaning we can’t send any notification back to the parent workflow. We are currently talking with Microsoft to see if they can provide us the info we need, will update you once we know more..

            Cheers, Rick

          • Enable Date formatting functions

            Date format is one of the common use-case in Nintex workflows. It'll be great if Nintex can build this feature.

            26 votes
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              0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
            • Assign a task without sending notification email

              Currently, Nintex Workflow for Office 365 does not provide any out-of-the-box functionality to assign a task without sending notification email to the assigned people in the workflow. Can we have this feature to choose not to send email to the assigned people in the Workflow Tasks which was previously available in Nintex 2010 as option - "None".

              20 votes
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                1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
              • Tenant level for shared connection level availability

                At the moment shared connection managed is only for Site Collection and Site level. The Tenant level is only available for Personal connection.
                We would like to have Shared connection manager in Tenant Level.

                10 votes
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                  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                • Start a workflow from where it errored(e.g. hold state)

                  We have workflows that error for one reason or another.
                  It would be great to be able to restart from where the error occured.

                  43 votes
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                    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                  • Workflows - add version history

                    On-premise workflows have a version history, you can view old versions of workflows and roll back to them if required. Nintex workflow cloud lacks this capability, meaning each time I save a workflow and prepare to publish it I have to export a copy of it to a 'backup folder'. Tedious in the extreme.

                    11 votes
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                      1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                    • String length function

                      Currently in On-Premise Nintex Workflow, there is fn-Length() to get length of string but there is no counterpart in Online. This is very important for many of the string functions. Can this function be added as part of Nintex Office 365 Workflows?

                      16 votes
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                        0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                      • Workflow Constants (Note: not for credentials - see Connection manager in the Nintex community)

                        Create a centralized location where values can be assigned to constants for use across the tenancy or Site Collection by all workflows. Allows the use of consistent values for parameters. The values can be centrally managed so that all parties use consistent values that can be easily updated and immediately applied to wherever they are used. An example could be a discount rate used for financial calculations or a department cost center code.

                        59 votes
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                          2 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                        • Document generation ability to generate table element from rich text fields

                          Currently if the rich text has a table element, the table has not rendered as it is on the result of Nintex document generation action

                          4 votes
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                            0 comments  ·  Runtime  ·  Flag idea as inappropriate…  ·  Admin →
                          • Workflow inventory for site collections

                            For many non-enterprise customers, Nintex hawkeye is not an option, provide a view of workflow inventory at site collection level or in the current usage report

                            11 votes
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                              1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                            • Support for operators in *Wait for field change in current item* action

                              *Wait for item update* action in Nintex on-prem enables developer to use different operator based on need. Please enable operators in Nintex online action *Wait for field change in current item action*

                              e.g. Status != Submitted

                              3 votes
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                                0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                              • Item Update in a List

                                Why did you get rid of the drop down box from updating an item in a list if the item in the list is multiple choice? I need to update a status from blank to "Pending Approval" but I already defined what the options were in the list. It should pull this through (and use to). Please fix it.

                                Thanks,
                                Seth

                                1 vote
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                                  0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                • Update Connection details validates connection

                                  It seems when creating or modifying the connection credentials the connect button only saves the entries and does not try to test the connection. Is this true or am I missing something. Thanks

                                  1 vote
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                                    1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                  • State Machine - States not readable in canvas

                                    When working with a state machine that have several states, the titles for the state path are not readable. I have tried zooming but the text for the state still isn't readable.

                                    It would be nice if more text for the state could be displayed. Otherwise, a hover effect to display the state text would work.

                                    1 vote
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                                      0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Lazy Approval - Ability to somehow know WHO APPROVED IT!

                                      The lazy approval is a nice thing to have, but how can I let users have this feature when there is no way of knowing WHO THE APPROVER WAS??? When the auditors look to see who approved access to a system, they do not want to see "Approved by SharePoint App"....they want to see an individual's name.

                                      3 votes
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                                        1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Wait for the Workflow to complete

                                        I couldn't find a way to wait for a workflow started within the 'parent' workflow in the Nintex 365, I know that in the onpremises version it has this ability but I would need it in the Nintex 365...

                                        I tried to set and 'Wait for item change' with the column but this actually makes it hang forever as I think the workflow-column is showing 'Completed' but seems to be a different inner content the just a plain text so that the 'wait for' will wait forever.

                                        3 votes
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                                          0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Copy/paste html with item properties into Build String

                                          In 2010 I was able to build html in a html editor/viewer which included item properties and variables and then copy the lot into a Build String action. All the item properties and variables would be picked up. Now I have to go through the html, locating each item property and variable and individually bring them into the string. This is extremely time consuming. We have quite a lot of formatted emails coming out of workflows.

                                          3 votes
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                                            0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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                                          3 - Nintex Workflow for Office 365

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