3 - Nintex Workflow for Office 365

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How can we improve Nintex Workflow for Office 365?

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  1. Lazy Approval - Ability to somehow know WHO APPROVED IT!

    The lazy approval is a nice thing to have, but how can I let users have this feature when there is no way of knowing WHO THE APPROVER WAS??? When the auditors look to see who approved access to a system, they do not want to see "Approved by SharePoint App"....they want to see an individual's name.

    35 votes
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      4 comments  ·  Flag idea as inappropriate…  ·  Admin →
    • Ability to make comments optional/mandatory for task outcomes

      In SharePoint On-premises a power-user have the ability to make Comments mandatory or optional for each task-outcome. This feature is not available in Nintex Online.

      it will be great if Nintex can enable same for Online as this will help power users.

      15 votes
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        1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
      • Component Workflow - Visibility

        As of now, any component workflows created in a Office 365 is visible to all users within the tenant. This will create confusion in scenarios where in the component workflow is required for a specific site collection and not to be visible for others.

        A visibility flag might help a long way to target component workflows for specific site collections rather than entire O365 tenant

        49 votes
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          2 comments  ·  Runtime  ·  Flag idea as inappropriate…  ·  Admin →

          Thanks for the great suggestion guys, I’ve added this backlog and will keep you updated on a time frame on when we can deliver this feature update. Would love to hear any other thoughts/suggestions on how we can make component workflows even better..?

        • Support for operators in *Wait for field change in current item* action

          *Wait for item update* action in Nintex on-prem enables developer to use different operator based on need. Please enable operators in Nintex online action *Wait for field change in current item action*

          e.g. Status != Submitted

          30 votes
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            0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
          • Improving control on configured emails (HTML)

            Please enable following in Email bodies so that developers can verify the true content they've configured.

            1. Any hyperlink in Email bodies is shows as:
            reflink="nw-stringbuilder-token-661c62d8-cd92-4f10-9273-e643486faf71" reftext="nw-stringbuilder-token-8596239b-6d13-445a-8bf0-7f58bfe9571b"

            Nintex on-prem:
            reflink="{Common:WebUrl}/IMPD Process Documents/Forms/Approved Documents.aspx" reftext="here"

            Please enable actually inserted hyperlink. Otherwise, they only to find hyperlinks is via running workflow, which is not always possible.

            2. When developer clicks on any content within email body and later clicks on View HTML, the cursor should point to corresponding position in within HTML. While it works in Nintex on-prem, in Nintex Online it points to the end of the email body.

            24 votes
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              0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
            • Permissions to Nintex Apps (Forms and/or Workflows)

              Currently anyone with full control to a list or library can access the Nintex forms and workflows. We want our business users to have full access to lists and libraries, but do not want them modifying workflows as they are business critical. Governance around Full Control site owners is difficult to implement in our organization (10,000+ employees), we need only the development team to have access to Nintex in O365. In SharePoint 2013 on-premises, I would go to Site Settings -> Nintex -> Allowed Workflow Designers -> Remove permissions except for the development team. We need this same access control…

              40 votes
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                3 comments  ·  Flag idea as inappropriate…  ·  Admin →
              • Termination of Component Workflow

                Today if a main workflow invokes a component workflow and the component workflow is terminated for some reason, then the component workflow does not return any status back to the calling workflow and the parent workflow keeps waiting forever. This is the case if the setting on the "Invoke Component Workflow" action is set to wait for component workflow to complete and wait for the outcome

                There should be a way for the component workflow to return back the status in case it is terminated

                46 votes
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                  2 comments  ·  Flag idea as inappropriate…  ·  Admin →

                  Hi Sridhar,

                  The issue we currently have is the workflow engine does not send us any kind of event to indicate that the component workflow (or any workflow) has suspended meaning we can’t send any notification back to the parent workflow. We are currently talking with Microsoft to see if they can provide us the info we need, will update you once we know more..

                  Cheers, Rick

                • Enable Date formatting functions

                  Date format is one of the common use-case in Nintex workflows. It'll be great if Nintex can build this feature.

                  41 votes
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                    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                  • Slow Environment

                    Working in the O365 version is excruciating. Forms are bad enough, however workflows are extremely slow. Opening/closing/saving actions, saving/publishing any size workflow takes a ridiculous amount of time. We are migrating approx. 80 workflows. This will take a year at the speed this system works. And that's not counting all the new forms we are constantly building. Can the performance of the O365 environment please be improved.

                    226 votes
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                      11 comments  ·  Flag idea as inappropriate…  ·  Admin →
                    • Personal connections in Connection Manager

                      From the governance perspective, personal connections should be disabled by default. Currently it must be manually disabled on each site/sub-site.

                      Recommended path:
                      1. Personal connections must be disabled by default
                      2. Need basis site owners may decide to enable it
                      3. This would encourage the use of *shared connections*

                      8 votes
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                        1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                      • Improve task process actions

                        Pls. improve *Assign a task* and *Start a task process* and enable following:
                        1. Number of times to repeat to take dynamic values. Currently number of reminders must be hardcoded
                        2. Delivery type for actions to to include *None*. Currently it's mandatory to configure emails for assigned taks

                        14 votes
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                          0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                        • Manual start of site workflows

                          Currently Nintex Online does not allow a way to toggle manual start for site workflows.

                          Case: As Nintex on-prem has this setting, any site workflow with such settings gets migrated as-is. As tools like Sharegate does not have a way to reset the flag, the migrated workflows could never be run manually.

                          9 votes
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                            0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                          • Tenant level for shared connection level availability

                            At the moment shared connection managed is only for Site Collection and Site level. The Tenant level is only available for Personal connection.
                            We would like to have Shared connection manager in Tenant Level.

                            21 votes
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                              0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                            • Ability to programmatically import workflows with Connection Manager actions

                              Connection Manager is now available in a few workflow actions viz. viz. "Start Workflow" or "Office 365 update item permissions".

                              These actions though are not automatically configured, when exported and imported to another subsite (sharing the connection manager). This is a real problem, as now you can't programmatically import an exported workflow. Imported workflows need to be manually configured, by selecting the Connection Manager. All other properties are automatically configured, except Connection Manager.

                              6 votes
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                                1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                              • "Approve/Reject" in Common Reference

                                It would be better if Nintex for Office 365 will also have the "Common Reference" feature like the "Approve" and "Reject" link for fast and easy approval. It's also work on both PC and Mobile version.

                                4 votes
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                                  0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                • Notify user when the size limit is hit so they don't continue building worklow

                                  Very frustrating building out a workflow only to find that the size is too big to be saved and published. Would be nice to notify the user once the size limit is hit.

                                  3 votes
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                                    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Assign a task without sending notification email

                                    Currently, Nintex Workflow for Office 365 does not provide any out-of-the-box functionality to assign a task without sending notification email to the assigned people in the workflow. Can we have this feature to choose not to send email to the assigned people in the Workflow Tasks which was previously available in Nintex 2010 as option - "None".

                                    20 votes
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                                      1 comment  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Save / Publish Timestamp in Designer

                                      Look - I'm not the smartest, and I also tend to fluctuate between saving like it's going out of style, and saving so rarely that you'd think I was allergic.

                                      I just want a time stamp in the top right hand corner that says Last Publish: (date time) -- Last Saved: (date time)

                                      Surely that's a quick win?

                                      6 votes
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                                        0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Enable line-breaks (Newline) in Log to History List

                                        Currently Nintex Online doesn't allow us to add line-breaks in the mentioned action. It's very common use-case to write multiple log in individual lines. It'll be great if Nintex can enable Log to History list with line-breaks.

                                        Please note that Nintex on-prem allows us to log with line-breaks.

                                        18 votes
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                                          0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Allow States in State Machines to be Collapsed and Expanded

                                          It would be really nice to be able to minimize and expand each state as we're working through large workflows, to increase visibility & use it as a sort of checklist as we work through.

                                          2 votes
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                                            0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
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                                          3 - Nintex Workflow for Office 365

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