3 - Nintex Workflow for Office 365

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The Nintex Workflow for Office 365 team

How can we improve Nintex Workflow for Office 365?

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  1. Lazy Approval - Ability to somehow know WHO APPROVED IT!

    The lazy approval is a nice thing to have, but how can I let users have this feature when there is no way of knowing WHO THE APPROVER WAS??? When the auditors look to see who approved access to a system, they do not want to see "Approved by SharePoint App"....they want to see an individual's name.

    76 votes
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      4 comments  ·  Flag idea as inappropriate…  ·  Admin →
    • Slow Environment

      Working in the O365 version is excruciating. Forms are bad enough, however workflows are extremely slow. Opening/closing/saving actions, saving/publishing any size workflow takes a ridiculous amount of time. We are migrating approx. 80 workflows. This will take a year at the speed this system works. And that's not counting all the new forms we are constantly building. Can the performance of the O365 environment please be improved.

      269 votes
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        14 comments  ·  Flag idea as inappropriate…  ·  Admin →
      • Nintex Governance: Connection Manager & Workflow publishers

        Best practice around Connection manager would be: Create tenant level connections with appropriate set of users who will design workflows. To ensure local site admins don't create unnecessary connections we need a central setting to disable site level shared connections and personal connections.

        Workflow publishers: We need to add/remove each user to the list of allowed workflow publishers. There is no way to use AD groups. It'll be great if Nintex can enable AD groups in workflow publisher settings.

        22 votes
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          2 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
        • Termination of Component Workflow

          Today if a main workflow invokes a component workflow and the component workflow is terminated for some reason, then the component workflow does not return any status back to the calling workflow and the parent workflow keeps waiting forever. This is the case if the setting on the "Invoke Component Workflow" action is set to wait for component workflow to complete and wait for the outcome

          There should be a way for the component workflow to return back the status in case it is terminated

          62 votes
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            5 comments  ·  Flag idea as inappropriate…  ·  Admin →

            Hi Sridhar,

            The issue we currently have is the workflow engine does not send us any kind of event to indicate that the component workflow (or any workflow) has suspended meaning we can’t send any notification back to the parent workflow. We are currently talking with Microsoft to see if they can provide us the info we need, will update you once we know more..

            Cheers, Rick

          • Component Workflow - Visibility

            As of now, any component workflows created in a Office 365 is visible to all users within the tenant. This will create confusion in scenarios where in the component workflow is required for a specific site collection and not to be visible for others.

            A visibility flag might help a long way to target component workflows for specific site collections rather than entire O365 tenant

            60 votes
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              4 comments  ·  Runtime  ·  Flag idea as inappropriate…  ·  Admin →

              Thanks for the great suggestion guys, I’ve added this backlog and will keep you updated on a time frame on when we can deliver this feature update. Would love to hear any other thoughts/suggestions on how we can make component workflows even better..?

            • Direct / more "intuitive" way to configure typical reminder settings for tasks

              I repeatedly see the requirement that a Task is assigned to a user and there should be an E-Mail reminder to the assignee every x days - starting y days after the Task has been assigned.

              Today (please correct me if I overlook something obvious here…) the in my eyes rather bothersome way of configuring this would be
              - create a separate Workflow variable V
              - Use a separate "Calculate Date" Action to add y days to today's date and store this value in V
              - in the Configuration Settings for the Task Action, use V as the "Due Date" …

              7 votes
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                0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
              • Enable Date formatting functions

                Date format is one of the common use-case in Nintex workflows. It'll be great if Nintex can build this feature.

                55 votes
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                  0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                • Support for operators in *Wait for field change in current item* action

                  *Wait for item update* action in Nintex on-prem enables developer to use different operator based on need. Please enable operators in Nintex online action *Wait for field change in current item action*

                  e.g. Status != Submitted

                  40 votes
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                    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                  • Provide examples

                    I wish you would provide examples of how to use Nintex functions. I am a visual learner and need to see examples of how something works. Your site is totally useless to me. For example, I want to see how the Switch function is used in a workflow. Your site does a horrible job of explaining how to use it. Nothing on our version matches what is out there in the community either, it is all outdated. Very frustrating

                    4 votes
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                      0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                    • Print / PDF of Workflow

                      For documentation, we would love a button to print the workflow, with the option to show the configurations for each action or not.

                      4 votes
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                        0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                      • Export action set

                        The ability to export action sets and import them into other workflows would be a great piece of functionality for us to have!

                        9 votes
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                          0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                        • Personal connections in Connection Manager

                          From the governance perspective, personal connections should be disabled by default. Currently it must be manually disabled on each site/sub-site.

                          Recommended path:
                          1. Personal connections must be disabled by default
                          2. Need basis site owners may decide to enable it
                          3. This would encourage the use of *shared connections*

                          20 votes
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                            1 comment  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                          • Add ServiceNow connector

                            It would be great to have a serviceNow connector added as an action which allow you to add, update, delete and retrieve Servicenow data. This is already available in NWC but not yet in Nintex O365 Workflow

                            6 votes
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                              0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                            • Increase attachment size limit for Send An Email action

                              When sending a email to an external email and attaching a file, the file size limit is a concern. Need a way to increase the limit.

                              6 votes
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                                0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                              • How to Get Nintex Workflow inventory on SharePoint online/ O365 ?

                                is there any way o f getting Nintex Workflow inventory on SharePoint online/ O365 ?

                                Power shell script ??

                                4 votes
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                                  1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                                • Allow "<Noreply@...>" to be replaced by actual reply-to email

                                  Currently, I can change the display name for the sender of an email generated by a workflow, but I cannot change the reply email address in the email from "<noreply@workflownotification.com>". This creates confusion at the recipients' end.

                                  1 vote
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                                    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                  • String length function

                                    Currently in On-Premise Nintex Workflow, there is fn-Length() to get length of string but there is no counterpart in Online. This is very important for many of the string functions. Can this function be added as part of Nintex Office 365 Workflows?

                                    43 votes
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                                      1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Approval scenario

                                      I have a parallel approval scenario whereby I have a number of assignees. If one of the assignees rejects the task the approval process should direct stop and the outcome should be rejected, if all assignees approve the approval process becomes approved.

                                      PS: In the on-premise version of Nintex this can be done with a flexi task.

                                      3 votes
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                                        0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Email Action

                                        Fix all the issues with the Email Action fonts and styles. You have to create the email in Notepad, then paste the text into the email action, set the preferred styles and fonts, add the attributes and hope that the email works....9 times out of 10, the email fonts are not correct

                                        1 vote
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                                          0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Support MFA for workflow

                                          I have read that Nintex workflows does not support users with MFA. i always get this " The username is invalid or does not exist, or the password is invalid for the username specified." for some users who may have MFA enabled. are there any alternatives we can do? when will this be supported?

                                          3 votes
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                                            0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
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                                          3 - Nintex Workflow for Office 365

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