3 - Nintex Workflow for Office 365

Welcome to the feedback forum for Nintex Workflow for Office 365

Please use this forum to submit ideas or feedback on the product.

The Nintex Workflow for Office 365 team

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  1. Take preservation/retention policy into account

    When retention policy is activated on O365, it's not possible to delete Nintex workflows. It's also not possible to uninstall the O365 Workflow and Forms app from a site.
    The only solution is to deactivate retention policy

    31 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Associate site to a hub

    There is currently no field in the Office 365 Create Site Collection action to save hub information to the SharePoint admin center. I'd like a user to be able to select a hub from a form and have that value be saved to the SharePoint admin center. Currently, I have log into the SharePoint admin center after the site has been created and manually select a hub.

    16 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  3. Office 365 Create Site Collection action

    Can you add the Team site (no Office 365 group) to the Template drop down menu in the Office 365 Create Site Collection Action? The only template that is available is the Custom - Select template later... option. The site gets created but I still have to log into SharePoint Admin Center and select a template.

    15 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. add an option to search for an action within workflow

    imagine a giant workflow, say, 200 + actions. it has lots of paths, all collapsed, that has action sets withing action sets within parallel tasks and so on

    then you need to correct a specific action.

    would be nice if we could simply find an action by name?

    20 votes
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    Open for voting  ·  7 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Use Workflow-Connections for Exchange-Online actions

    Not yet all connections are making use of the workflow-connection-manager. To have

    a) a consistent workflow-design experience
    b) to centrally manage connections across workflows
    c) to leverage modern authentication

    refit the Exchange-Online actions to use the connection-manager

    9 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  6. Use OAuth 2.0 for all connections

    Because we use Federation with an external authentication provider, our users do not know the AAD password of their associated account. Consequently, the Basic (username and password) authentication method will not work for us. Can we convert all Basic auth connection types to use OAuth 2.0 instead?

    27 votes
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    2 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  7. Task action to assign task based on the order of user input in the multiple person column

    Scenario:
    1) The user inputs a person in people list column (multiple allowed) with is order

    User 3
    User 1
    User 2

    2) Then using Nintex Workflow for Office 365 - Task action to assign the task based on the person column as step 1. The task has been configured to assign task as Serial one at the time.

    Expectation is the Task order will be
    User 3
    User 1
    User 2

    But the result is the order based on the order of the user added to the site.

    For example the user added to the site with this order …

    13 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  8. Add link to terminate workflow within the error notification

    ref:00D90q6Cb.5002v2inJe0:ref

    When a workflow errors, it would be helpful to include a link to terminate the workflow within the workflow error notification.

    4 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. Add 'All must agree on a specific outcome' as completion criteria

    We would like to add this option on the Task action in Nintex Workflow for Office 365.

    All must agree on a specific outcome

    [ ref:00D90q6Cb.5002v2XyiIX:ref ]

    All assignees must select the outcome specified in the 'Outcome' drop down list. If any assignee chooses an alternative outcome, all pending tasks will be set to 'not required', the 'outcome achieved' variable will be set to 'no' and the overall task outcome will be blank.

    12 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →

    Hey Elisabeth,

    Have you tried using ‘Wait for percentage of a response’ as a Completion Criteria, setting the Required Percentage as 100%? With this setup, if all users have not selected the required outcome, it will then use the default outcome.

  10. Request Data

    We use "Request Data" and will migrate to Office 365

    1 vote
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  11. Email to Shared Mailbox

    I'd like to be able to send an email notification or lazy approval task to a shared mailbox. This is a big show stopper at the moment that we're having to use Flow for.

    11 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  12. Report in Customer Portal to Show SharePoint Site and List with associated Workflows

    At present, the customer portal shows how many workflows are being used from the license pool, but not which SharePoint sites or lists they are associated to, making it difficult to locate potentially stale workflows or preform cleanup.

    Please include a report within the customer portal usage section, identifying SharePoint site collections and lists to match up to the used workflows.

    1 vote
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    0 comments  ·  Licencing  ·  Flag idea as inappropriate…  ·  Admin →
  13. Nintex Sign & SharePoint Metadata

    There is a serious gab in the O365 Nintex for adobe sign action. We need the ability to return some sort of SharePoint Library ID so then we can update any other metadata that is associated with the file. It is fine to just give us an ID so then in a second action we can do the update by ID.

    3 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  14. Make Managed Metadata (taxonomy) actions

    I would like to see some easy to use fields for Managed Metadata. I should be able to get/set an MM field, single or multi, in one live action. It seems like an easy one to make and would save workflow development time.

    3 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  15. Central Place to terminate Suspended workflows either at list or site level

    Can we get a central place within nintex online to terminate or retry suspended workflows?
    Use case: we have a list, managed by users, that syncs specific info from one list to another. The source list had a choice column change and thus has started suspending wf's because users did not make sure destination choice column contained the same values. Now we have 200+ suspended workflows in the source list. Due to the nature of a suspended wf, we cannot just kick off a new on those items, even after the issue with the choice values are fixed between the…

    37 votes
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    2 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  16. Nintex for Office 365 to support SharePoint Online Multigeo location

    Required for Nintex Apps for Office 365 to support multi geo capabilities

    ref:00D90q6Cb.5009027OkDk:ref

    27 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  17. Support Signed card payloads for Actionable Message

    In some scenarios, an Actionable message is not working using Nintex Workflow.
    Microsoft has suggested for Nintex to implementing signed cards which work in all cases and are fundamentally more secure since they do not rely on DNS records.

    At this stage signed cards are currently not supported

    1 vote
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  18. Share Workflow among developers

    I would like to share the workflow with the other developers. But I could not find a way to do it. Nintex should allow multiple developers to modify the same workflow.

    1 vote
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
  19. Line Breaks in MultiLine Plaintext Textboxes?

    How about supporting the ability to do new lines in multi-line plain text textboxes?

    An example would be a comments field, where multiple comments are entered. You should be able to use the Regular Expression action to replace a temporary character (eg ~) where you want the line break to be, with \r\n. The Regular Expression action even tells you to use .NET syntax, which is \r\n but it doesn't work.

    I've googled and googled for a solution but can't find a solution for Nintex 365. Seems like such a simple thing but it can't be done, at least not…

    9 votes
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    0 comments  ·  Store / Actions  ·  Flag idea as inappropriate…  ·  Admin →
  20. Defense mechanism for large workflows

    Before publishing large workflows it will be useful if the designer could alert users of:
    - how many actions are being used
    - recommendation of any best practise to adopt

    3 votes
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    0 comments  ·  Designer  ·  Flag idea as inappropriate…  ·  Admin →
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3 - Nintex Workflow for Office 365

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